University of South Carolina is hiring a Grades Coordinator to support the Office of the Registrar in Columbia with academic-records processing. Working under the Student Services Program Coordinator market title, the role handles grade submission, verification, and related student administrative service functions. It sits within Enrollment Management and follows a Monday-through-Friday schedule with some flexibility required.
Highlights
Coordinates grade processing and academic-records functions within USC's Office of the Registrar.
Operates under the Student Services Program Coordinator market title within Enrollment Management.
Works a 37.5-hour week on a 12-month schedule based in Columbia, South Carolina.
Falls within USC's State Pay Range G05, with an anticipated hiring range of $37,340 to $45,741.
Follows a Monday through Friday, 8:30 a.m. to 5 p.m. schedule with flexibility for departmental needs.
Supports one of eight USC system campuses serving more than 50,000 students statewide.
Includes a full benefits package covering health insurance, retirement, paid tuition, and 13 paid holidays.
Requires applications by November 7, 2026, per USC's standard posting timeline.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 7, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Click here to learn more about why you should work at USC.
Posting Details
Posting Summary
Logo | Posting Number | STA00709PO26 Job Family | Student Administrative Services Job Function | Registrar's Office USC Market Title | Student Services Program Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/133966 Job Level | P0 - Professional Business Title (Internal Title) | Grades Coordinator Campus | Columbia Work County | Richland College/Division | Enrollment Management Department | EM Office of the Registrar State Pay Range | G05 USC Market Range | MRB - $37,340 $45,741 $54,143 Anticipated Hiring Range | $37,340 - $45,741 Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Typical work schedule is Monday through Friday from 8:30 AM to 5:00 PM. Must be willing to work a flexible schedule to meet the needs of the department. Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement | The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Responsible for processing requests for grade forgiveness in accordance with University policy. Assists with processing of final grades. Processes grade forms, including grade changes, makeup forms, hardship withdrawals, registration exception forms, exam/exempt credit, grades communications, and grades reporting. Interprets and articulates academic, institutional, campus, and departmental policies and procedures to current and former students, staff, faculty, and other constituents. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Experience in a registrar’s office or student services as well as working knowledge of USC academic policies and procedures. Experience with grading systems and student records, and Banner Student is highly desirable. Knowledge/Skills/Abilities | Excellent oral and written communication skills. Knowledge of client/customer service principles preferred. Excellent keyboarding, data entry, and word processing skills.
Job Duties
Job Duty | Assists with processing of final grades. Also, process grade forms, including grade changes, makeup forms, hardship withdrawals, registration exception forms, and exam/exempt credit. Identifies and resolves issues with forms received. Essential Function | Yes Percentage of Time | 20Job Duty | Assists with monitoring and responding to the Grades resource account, responds to inquiries received via Teams chat. Essential Function | Yes Percentage of Time | 20Job Duty | Assists with other duties as directed by Senior Associate/University Registrar, which may include commencement activities. Essential Function | Yes Percentage of Time | 5Job Duty | Provides assistance with campus registrars/records staff and dean’s offices with grading procedures, including online submission of final grades using Banner. Assists students with resolving grading and registration issues. Interprets and articulates academic, institutional, campus, and departmental policies and procedures to current and former students, staff, faculty, and other constituents. Essential Function | Yes Percentage of Time | 15Job Duty | Responsible for processing requests for grade forgiveness in accordance with University policy. Essential Function | Yes Percentage of Time | 40
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 11/02/2026 Job Open Date | 09/23/2026 Job Close Date | 11/07/2026 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 7, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting | https://uscjobs.sc.edu/postings/213597 EEO Statement | The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a Bachelor's degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?
Yes
No
* Please describe your work experience in working with grades and grades-related policies. (Open Ended Question)
* What is your experience with student information systems such as Banner Student? (Open Ended Question)
* Explain your familiarity with data privacy rules, specifically with FERPA. (Open Ended Question)
* Why are you interested in this position? (Open Ended Question)
Applicant Documents
Required Documents
Resume
List of References and Contact Information
Optional Documents
Cover Letter
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