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University of Wisconsin - Madison
Graduate Program Manager
Edtech.com's Summary
University of Wisconsin - Madison is hiring a Graduate Program Manager to lead operations, administration, and student services for the Cancer Biology Graduate Program within the Department of Oncology / McArdle Laboratory for Cancer Research. The role advises doctoral students through their full academic lifecycle, manages NIH T32 training grants, and oversees program curriculum, funding, and reporting for the School of Medicine and Public Health.
Highlights
- Advises graduate students on programs, policies, and degree progress from matriculation to completion
- Manages NIH T32 training grants supporting graduate and postdoctoral trainees
- Oversees programming, services, and events that promote professional development and academic success
- Maintains web content and internal communications for the Cancer Biology graduate program
- Manages student funding, including fellowships, scholarships, and assistantships, and may prepare funding proposals
- Handles curricular responsibilities such as SIS maintenance, student approvals, and course development and revision
- Prepares program review reports and evaluations for the Graduate Program Director, Graduate School, and SMPH
- Maintains alumni relationships and goodwill with current and former trainees
- Requires at least two years of experience in higher education administration or student services and a bachelor’s degree, with a master’s degree preferred
- Offers a starting salary of $65,000, negotiable based on experience, plus benefits including vacation, insurance, and retirement plans
Graduate Program Manager Full Description
The Graduate Program Manager provides operational, administrative, and student services leadership for the Cancer Biology Graduate Program within the Department of Oncology / McArdle Laboratory for Cancer Research. This position serves as a member of the Interdisciplinary Biological and Health Sciences Consortium (IBHSC), which ensures seamless academic progression and comprehensive support for doctoral students. The Graduate Program Manager is also responsible for managing NIH T32 training grants, which support graduate and postdoctoral trainees.
This position requires work to be completed onsite, at a designated campus work location. Hybrid work may be considered after hire based on business needs, job responsibilities, performance, and manager approval. Hybrid arrangements are not guaranteed and may be subject to change.
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration
- Proficiency with Microsoft Office Suite, cloud storage platforms (Box), and virtual meeting tools (Zoom, Microsoft Teams, WebEx); preferred experience using campus enterprise software, including PeopleSoft (SIS) for student records, CourseLeaf (Lumen) for curriculum management, and content management systems (e.g., WiscWeb) for website maintenance
- Excellent written and oral communication skills
- Excellent organizational skills
- Ability to multitask and prioritize tasks
- Ability to work effectively and collaboratively with students, faculty and staff
- Creative thinking
Key job responsibilities
- Maintains web content and internal communications related to Cancer Biology graduate program and/or training grant
- Provides comprehensive advising services promoting graduate student success, retention, and degree completion; advises on programs, graduate education, and university policies, processes, and procedures; monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
- Oversees programming, services, and events to promote professional development and academic success
- Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
- Maintains alumni contact information and promotes goodwill with current and former trainees and other relevant parties
- Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
- Oversees staff and/or graduate program functions
- Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review; makes policy and procedure recommendations and/or changes
- Manages graduate student funding including fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors; may prepare and/or submit funding proposals
- Assists with the preparation of reports and evaluations (e.g., program review) required by the Cancer Biology Graduate Program Director, Graduate School, and/or SMPH related to the Cancer Biology graduate program
- Manages aspects of Cancer Biology program curricular responsibilities including SIS maintenance, student approvals, and course development and revision; assists Oncology faculty with course materials, evaluations, etc. as needed
Department
School of Medicine and Public Health, Department of Oncology, Administration
The McArdle Laboratory for Cancer Research is also designated as the Department of Oncology within the University of Wisconsin-Madison School of Medicine and Public Health. Our administrative team actively supports departmental research and their pursuit of understanding cancer.
Compensation
The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; and retirement benefits.
Required qualifications
- Minimum two years of experience working in higher education administration and/or student services
Preferred qualifications
- Experience working with undergraduate or graduate students in admissions, recruitment, advising, or a related function
- Experience preparing and managing federal funding mechanisms such as training grants
Education
Bachelor’s Degree required; Master’s Degree preferred.
How to apply
Select either “I am a current employee” or “I am not a current employee” under Apply Now, then upload a required cover letter and resume in a single attachment field.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas.
Contact information
Gabby Fisk, [email protected]
The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. Employment may require a criminal background check.
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