University of Idaho
Grants and Contracts Specialist II, CALS
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $27 per Hour
💻 Other
🗓️ July 14th, 2025
Edtech.com's Summary
University of Idaho is hiring a Grants and Contracts Specialist II for the College of Agricultural & Life Sciences. The role manages externally sponsored projects, ensuring compliance with university and sponsor requirements, collaborates with faculty and staff on grant proposals, monitors budgets and financial reports, and supports project closeout and training on sponsored project policies.
Highlights
- Manage administration of externally sponsored projects such as grants and contracts within the college or unit.
- Collaborate with faculty, researchers, and staff to develop, review, and submit sponsored project proposals.
- Monitor project budgets, expenditures, and financial reports for compliance with guidelines.
- Work closely with Principal Investigators and Co-PIs to resolve sponsored project issues.
- Coordinate pre- and post-award functions with the Office of Sponsored Programs.
- Provide guidance and training on sponsored project policies and procedures.
- Required software knowledge includes proficiency with word processing, spreadsheets, email, internet research, and experience with Banner finance or HR modules preferred.
- Required qualifications: High school diploma or equivalent and minimum three years administrative experience.
- Preferred qualifications include Bachelor’s degree, experience with sponsored programs compliance, and certifications such as Certified Research Administrator.
- Compensation starts at $26.77 per hour, fiscal year appointment, full-time position.
Grants and Contracts Specialist II, CALS Full Description
Grants and Contracts Specialist II, CALS
Internal Posting? |
Posting Number | SP004850P
Position Title | Grants and Contracts Specialist II, CALS
Division/College | College of Agricultural & Life Sciences
Department | College of Agricultural & Life Sciences
Location | Moscow
Posting Context Statement |
Position Overview
This position manages the administration of externally sponsored projects such as grants and contracts at the college, program or unit level, ensuring compliance with university policies, sponsor requirements and applicable regulations. The successful candidate will play a key role in facilitating successful program management within a unit or area. This position will work with the Office of Sponsored Programs (OSP) to review and process all pre and post award functions including assigned agreements, modifications and requests for sponsor prior approval, with a focus on moderate- to high-risk project types.
Duties may include: Collect, analyze, interpret and document required information from sponsored project agreements and amendments Collaborate with faculty, researchers and/or staff to develop, review and submit sponsored project proposals Monitor project budgets, expenditures and financial reports to ensure compliance with sponsor and university guidelines Work closely with Principal Investigators (PI) and Co-PIs to address any sponsored project related issues Facilitate the timely and accurate closeout of sponsored projects Provide guidance and training to faculty and staff sponsored project policies and procedures Other duties as assigned
Unit URL | https://www.uidaho.edu/cals/services/grant-and-project-development
Posting Number | SP004850P
Position Title | Grants and Contracts Specialist II, CALS
Division/College | College of Agricultural & Life Sciences
Department | College of Agricultural & Life Sciences
Location | Moscow
Posting Context Statement |
Position Overview
This position manages the administration of externally sponsored projects such as grants and contracts at the college, program or unit level, ensuring compliance with university policies, sponsor requirements and applicable regulations. The successful candidate will play a key role in facilitating successful program management within a unit or area. This position will work with the Office of Sponsored Programs (OSP) to review and process all pre and post award functions including assigned agreements, modifications and requests for sponsor prior approval, with a focus on moderate- to high-risk project types.
Duties may include: Collect, analyze, interpret and document required information from sponsored project agreements and amendments Collaborate with faculty, researchers and/or staff to develop, review and submit sponsored project proposals Monitor project budgets, expenditures and financial reports to ensure compliance with sponsor and university guidelines Work closely with Principal Investigators (PI) and Co-PIs to address any sponsored project related issues Facilitate the timely and accurate closeout of sponsored projects Provide guidance and training to faculty and staff sponsored project policies and procedures Other duties as assigned
Unit URL | https://www.uidaho.edu/cals/services/grant-and-project-development
Position Qualifications
Required Experience | Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research Interpreting, explaining and applying laws, regulations, and policies, including university, federal, state and/or sponsor regulations Independently managing projects that involve multiple stakeholders
Required Education | High School Diploma or equivalent
Required Other | Must be able to travel occasionally
Additional Preferred | Bachelor’s Degree Certified Research Administrator or Certified Financial Research Administrator Three years of experience in a sponsored programs-related support position either pre- or post-award, doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues Experience with pre- or post-award sponsored projects from multiple sponsoring agencies or multiple agreement types (such as National Science Foundation and National Institutes of Health and a subaward or contract) Experience working in a customer service-oriented team environment to accomplish shared goals Experience using finance or human resource modules in the Banner information system Experience applying multiple regulatory policies to advance a decision or process Knowledge of or experience with 2 CFR part 200
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Required Education | High School Diploma or equivalent
Required Other | Must be able to travel occasionally
Additional Preferred | Bachelor’s Degree Certified Research Administrator or Certified Financial Research Administrator Three years of experience in a sponsored programs-related support position either pre- or post-award, doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues Experience with pre- or post-award sponsored projects from multiple sponsoring agencies or multiple agreement types (such as National Science Foundation and National Institutes of Health and a subaward or contract) Experience working in a customer service-oriented team environment to accomplish shared goals Experience using finance or human resource modules in the Banner information system Experience applying multiple regulatory policies to advance a decision or process Knowledge of or experience with 2 CFR part 200
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $26.77 per hour or higher depending on education and experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 04/25/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by May 19, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
For questions, please contact:Holly Waters
Grant Management Services
208-885-5999hwaters@uidaho.edu
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $26.77 per hour or higher depending on education and experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 04/25/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by May 19, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
For questions, please contact:Holly Waters
Grant Management Services
208-885-5999hwaters@uidaho.edu
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question) - * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
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