J Sargeant Reynolds Community College
Human Resource Specialist
🇺🇸 Hybrid - Henrico, VA
🕑 Full-Time
💰 $70K - $73K
💻 Human Resources
🗓️ September 23rd, 2025
Edtech.com's Summary
J. Sargeant Reynolds Community College is hiring a Human Resource Specialist. The role involves managing HR data, maintaining personnel records, ensuring compliance with regulations, and supporting payroll and labor management functions. The specialist will also oversee records management, assist with recruitment and onboarding, and provide guidance on HR policies.
Highlights
- Manage HR data systems, personnel records, and regulatory documentation according to VCCS, DHRM, and federal regulations
- Serve as agency HR Records Coordinator and Records Officer overseeing records management and public records requests
- Administer adjunct faculty contracts and review payroll for the Community College Workforce Alliance (CCWA)
- Audit timesheets and leave records to ensure compliance with VSDP, FMLA, FLSA, ACA, and related policies
- Support recruitment, onboarding, offboarding, and compliance with I-9, E-Verify, and background checks
- Provide guidance on HR policies and procedures to employees and supervisors
- Assist with HR- and college-sponsored events such as commencement, benefits fairs, performance management, and professional development
- Required knowledge of HRIS platforms, timekeeping systems, payroll processes, and applicable labor laws
- Preferred qualification includes SHRM-SCP/CP certification or SHRM membership
- Salary range $70,000 - $73,000 commensurate with experience; full-time exempt position with telework options and occasional campus travel
Human Resource Specialist Full Description
Human Resource Specialist
Please see Special Instructions for more details.
* Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Human Resource Specialist
Role Title | Human Resource Analyst I
Role Code | 19091-SW
FLSA | Exempt
Pay Band | 04
Position Number | 28300448
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience, $70,000 - $73,000
Emergency/Essential Personnel | Yes
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday Core Business Hours 8:15 am – 5:00 pm
Sensitive Position | Yes
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a Human Recourses Specialist.
The HR Specialist is primarily responsible for managing and maintaining HR data, records, and compliance. This includes oversight of personnel files, HRIS systems, and regulatory documentation to ensure accuracy and adherence to agency, state, and federal requirements. The role also supports time and labor management functions, ensuring records and reporting are completed pre- and post-payroll, and conducting audits to maintain compliance with policies such as VSDP, FMLA, FLSA, and ACA.
Core Responsibilities: Maintain and manage HR data systems, personnel records, and documentation in compliance with VCCS, DHRM, state, and federal regulations Ensure timely and accurate reporting of HR data for audits, compliance reviews, and internal analysis Serve as the agency HR Records Coordinator and Records Officer, with responsibilities that include: Overseeing Records Management: Coordinate the agency’s records program, ensuring effective management of all records regardless of format or final disposition Inventory and Evaluation: Lead efforts to inventory, evaluate, and schedule records; develop methods to control creation, maintenance, and disposition of records Coordination with State Archives: Collaborate with state archives to develop or revise records series retention and disposition schedules Public Records Management: Manage public records and respond to requests in accordance with legal requirements (where applicable) Training and Coordination: Provide training to agency personnel on records management and coordinate with other officials as needed Administer adjunct faculty contracts Review and submit payroll for Community College Workforce Alliance (CCWA), ensuring completeness and accuracy before and after payroll processing Oversee timekeeping and payroll records, verifying accuracy and compliance pre- and post-payroll Conduct regular audits of timesheets and leave records to ensure compliance with VSDP, FMLA, FLSA, ACA, and other applicable policies Support recruitment, onboarding, and offboarding processes by assisting with and ensuring compliance with I-9s, E-Verify, background checks, and all personnel transactions as needed Provide guidance to employees and supervisors on HR policies and procedures Assist with HR- and college-sponsored events such as state service awards, college in-service, commencement, benefits fair, Commonwealth of Virginia Campaign, performance management processes, and professional development initiatives Respond to inquiries in a timely manner and provide support for HR-related systems and processes Demonstrate excellent organizational, analytical, and communication skills
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge, Skills, and Abilities (KSAs):
Working knowledge of HR data management, compliance standards, and reporting requirements Experience managing hiring and offboarding policy and procedures in accordance with state and/or federal policies and procedures Experience managing large data sets and reporting Knowledge of Fair Labor Standards Act, Affordable Care Act 1500 limitations and/or state timekeeping Experience with HRIS platforms, timekeeping systems, and payroll processes Knowledge of applicable laws and regulations including FMLA, FLSA, ACA, and VSDPExperience handling sensitive information with discretion and professionalism Training in Human Resources, Business Administration, or related field Equivalent combination of education and experience may be considered
Additional Considerations | SHRM-SCP/CP or SHRM Membership
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses, as needed.
Role Title | Human Resource Analyst I
Role Code | 19091-SW
FLSA | Exempt
Pay Band | 04
Position Number | 28300448
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience, $70,000 - $73,000
Emergency/Essential Personnel | Yes
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday Core Business Hours 8:15 am – 5:00 pm
Sensitive Position | Yes
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a Human Recourses Specialist.
The HR Specialist is primarily responsible for managing and maintaining HR data, records, and compliance. This includes oversight of personnel files, HRIS systems, and regulatory documentation to ensure accuracy and adherence to agency, state, and federal requirements. The role also supports time and labor management functions, ensuring records and reporting are completed pre- and post-payroll, and conducting audits to maintain compliance with policies such as VSDP, FMLA, FLSA, and ACA.
Core Responsibilities: Maintain and manage HR data systems, personnel records, and documentation in compliance with VCCS, DHRM, state, and federal regulations Ensure timely and accurate reporting of HR data for audits, compliance reviews, and internal analysis Serve as the agency HR Records Coordinator and Records Officer, with responsibilities that include: Overseeing Records Management: Coordinate the agency’s records program, ensuring effective management of all records regardless of format or final disposition Inventory and Evaluation: Lead efforts to inventory, evaluate, and schedule records; develop methods to control creation, maintenance, and disposition of records Coordination with State Archives: Collaborate with state archives to develop or revise records series retention and disposition schedules Public Records Management: Manage public records and respond to requests in accordance with legal requirements (where applicable) Training and Coordination: Provide training to agency personnel on records management and coordinate with other officials as needed Administer adjunct faculty contracts Review and submit payroll for Community College Workforce Alliance (CCWA), ensuring completeness and accuracy before and after payroll processing Oversee timekeeping and payroll records, verifying accuracy and compliance pre- and post-payroll Conduct regular audits of timesheets and leave records to ensure compliance with VSDP, FMLA, FLSA, ACA, and other applicable policies Support recruitment, onboarding, and offboarding processes by assisting with and ensuring compliance with I-9s, E-Verify, background checks, and all personnel transactions as needed Provide guidance to employees and supervisors on HR policies and procedures Assist with HR- and college-sponsored events such as state service awards, college in-service, commencement, benefits fair, Commonwealth of Virginia Campaign, performance management processes, and professional development initiatives Respond to inquiries in a timely manner and provide support for HR-related systems and processes Demonstrate excellent organizational, analytical, and communication skills
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge, Skills, and Abilities (KSAs):
Working knowledge of HR data management, compliance standards, and reporting requirements Experience managing hiring and offboarding policy and procedures in accordance with state and/or federal policies and procedures Experience managing large data sets and reporting Knowledge of Fair Labor Standards Act, Affordable Care Act 1500 limitations and/or state timekeeping Experience with HRIS platforms, timekeeping systems, and payroll processes Knowledge of applicable laws and regulations including FMLA, FLSA, ACA, and VSDPExperience handling sensitive information with discretion and professionalism Training in Human Resources, Business Administration, or related field Equivalent combination of education and experience may be considered
Additional Considerations | SHRM-SCP/CP or SHRM Membership
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses, as needed.
Posting Detail Information
Posting Number | CLS_4033P
Recruitment Type | State Employee Only - E
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/22/2025
Job Close Date | 09/26/2025
Open Until Filled | Yes
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | * Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/89040
Recruitment Type | State Employee Only - E
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/22/2025
Job Close Date | 09/26/2025
Open Until Filled | Yes
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | * Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/89040
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * This position is only open to current state of Virginia employees. Are you a current state employee of Virginia? If you are not a current employee of the state of Virginia your application will not be considered.
- Yes
- No
- * Will you require sponsorship to accept employment?
- Yes
- No
- * Have you ever been employed full-time or part-time by Reynolds Community College or any institution within the Virginia Community College System (VCCS)? If yes, please specify the institution, your position title, and dates of employment:
(Open Ended Question) - * Please describe your experience working in a Human Resources function / setting?
(Open Ended Question) - * Do you have experience interpreting and applying the Virginia Department of Human Resources Management (DHRM) and/or VCCS policies and procedures?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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