University of South Carolina
Human Resources Coordinator for Academic Affairs
🇺🇸 Spartanburg, SC
🕑 Full-Time
💰 $49K
💻 Human Resources
🗓️ October 10th, 2025
Edtech.com's Summary
University of South Carolina is hiring a Human Resources Coordinator for Academic Affairs. This role involves liaising between the USC Upstate Provost's Office, Human Resources, College Deans, and Department Chairs to provide timely and accurate support for academic units while ensuring compliance with Academic Affairs policies, human resources procedures, and relevant regulations. The coordinator also manages faculty recruitment, hiring processes, records maintenance, and supervises staff to support academic human resources operations.
Highlights
- Coordinates faculty recruitment and adjunct postings with academic and HR offices.
- Manages faculty HR actions including appointments, reappointments, sabbaticals, pay proposals, and salary adjustments.
- Maintains faculty rank, credential, and compliance records per accreditation standards.
- Supports Promotion and Tenure, Annual Administrative Review, and Post-tenure review processes.
- Supervises one full-time staff member and a student employee, including training and evaluations.
- Requires proficiency in Microsoft Office, Adobe applications, PeopleSoft, and PeopleAdmin.
- Requires a bachelor’s degree with at least 2 years of related experience; 3 years in higher education preferred.
- Starting salary approximately $49,396, commensurate with education and experience.
- Serves academic units at USC Upstate including the Provost’s Office, College Deans, and Department Chairs.
- Strong understanding of academic affairs operations, human resources principles, and ability to handle confidential information effectively.
Human Resources Coordinator for Academic Affairs Full Description
Human Resources Coordinator for Academic Affairs
Please see Special Instructions for more details.
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Posting Details
Posting Summary
Logo |
Posting Number | STA00821PO25
Job Family | Human Resources
Job Function | General Human Resources
USC Market Title | Human Resources Specialist
Link to USC Market Title | https://uscjobs.sc.edu/titles/138313
Job Level | P2 - Professional
Business Title (Internal Title) | Human Resources Coordinator for Academic Affairs
Campus | Upstate
Work County | Spartanburg
College/Division | USC Upstate College/Division Level
Department | UPS Provost & VC for AA Administration
State Pay Band | 6
Approved Starting Salary | $49,396
Advertised Salary Range | $49,396; Salary is commensurate with education and experience.
Location of Vacancy | USC Upstate, Spartanburg, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required
Basis | 12 months
Job Search Category | Human Resources/Legal
Posting Number | STA00821PO25
Job Family | Human Resources
Job Function | General Human Resources
USC Market Title | Human Resources Specialist
Link to USC Market Title | https://uscjobs.sc.edu/titles/138313
Job Level | P2 - Professional
Business Title (Internal Title) | Human Resources Coordinator for Academic Affairs
Campus | Upstate
Work County | Spartanburg
College/Division | USC Upstate College/Division Level
Department | UPS Provost & VC for AA Administration
State Pay Band | 6
Approved Starting Salary | $49,396
Advertised Salary Range | $49,396; Salary is commensurate with education and experience.
Location of Vacancy | USC Upstate, Spartanburg, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required
Basis | 12 months
Job Search Category | Human Resources/Legal
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Human Resources Coordinator for Academic Affairs
University of South Carolina Upstate
STA00821PO25
Spartanburg, SC
The Human Resources Coordinator for Academic Affairs serves as a liaison for the USC Upstate Provost’s Office and with the USC Upstate Human Resources office as well as the College Deans and Department Chairs to ensure timely and accurate support for academic units at USC Upstate, in accordance with the Academic Affairs policies, Faculty Manual, Human Resources policies and procedures, and state and federal regulations.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications | Bachelor’s degree and 3 years related experience in a higher education setting is strongly preferred.
Knowledge/Skills/Abilities | A successful background check is required. Ability to interpret policies and procedures and communicate effectively to administration, staff, faculty, and students; ability to plan and coordinate vital administrative functions; ability to be pro-active and meet deadlines; ability to train others of various levels of experience; high level user of Microsoft Office and Adobe applications; thorough understanding of Academic Affairs operations and policies; broad understanding of human resources principles and how to apply them to an academic setting. Use discretion when dealing with confidential information; develop and cultivate positive and beneficial relationships with human resources staff and other offices on campus and on the main campus.
University of South Carolina Upstate
STA00821PO25
Spartanburg, SC
The Human Resources Coordinator for Academic Affairs serves as a liaison for the USC Upstate Provost’s Office and with the USC Upstate Human Resources office as well as the College Deans and Department Chairs to ensure timely and accurate support for academic units at USC Upstate, in accordance with the Academic Affairs policies, Faculty Manual, Human Resources policies and procedures, and state and federal regulations.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications | Bachelor’s degree and 3 years related experience in a higher education setting is strongly preferred.
Knowledge/Skills/Abilities | A successful background check is required. Ability to interpret policies and procedures and communicate effectively to administration, staff, faculty, and students; ability to plan and coordinate vital administrative functions; ability to be pro-active and meet deadlines; ability to train others of various levels of experience; high level user of Microsoft Office and Adobe applications; thorough understanding of Academic Affairs operations and policies; broad understanding of human resources principles and how to apply them to an academic setting. Use discretion when dealing with confidential information; develop and cultivate positive and beneficial relationships with human resources staff and other offices on campus and on the main campus.
Job Duties
Job Duty | Coordinates with and advises Deans and Department Chairs on faculty recruitment efforts that are timely, competitive, cost-effective, and accessible; Coordinates faculty new FTE requests for posting with USC Upstate Human Resources office. Liaises with the USC Upstate Human Resources Office and Office of International Services to ensure compliance with all university policies and state/federal laws; Coordinates placement for required advertisements for full-time positions and maintains necessary records; Assists new faculty with hiring procedures, onboarding, and orientation; Plans and leads trainings and workshops annually for administrators, search committee members, and administrative staff on faculty search processes.
Coordinates departmental adjunct posting/advertisements with USC Upstate Human Resources office for placement on HR Employment webpage for faculty.
Essential Function | Yes
Percentage of Time | 20Job Duty | Responsible for tracking and processing all faculty human resources actions, including appointments, reappointments, sabbaticals, modified duties, and other related actions; Creates offer letters, initiates faculty FTE hiring proposals for those reporting to the Provost and all forms of appointment-related extra compensation for faculty to include supplements; Reviews and processes all other HR actions initiated by departments, such as:
· Faculty FTE hiring proposals· Adjunct hiring proposals· Faculty Overloads· Administrative Salary Adjustments· Special Assignment Pay· Temporary Salary Adjustment· Internal and external duals· Summer pay
Initiates and/or approves all temporary hiring activities in Academic Affairs Administration; Resolves and troubleshoots issues with faculty pay; Plans and leads trainings 2-3 times per year on Adjunct hiring and coordinates additional sessions when major changes in policies and/or procedures necessitate training; Maintains proficiency in PeopleSoft and PeopleAdmin as a user and as a main contact for support.
Essential Function | Yes
Percentage of Time | 30Job Duty | Responsible for keeping accurate records of the faculty ranks for use by Deans, Chairs, and other administrators including review scheduling and tracking (annual, peer, promotion/tenure, and post-tenure), rank, salary, status, teaching load, and leave; Collects and reviews the full-time and part-time rosters for all departments to check for compliance and equity; Provides reports as needed to the Provost, faculty committees and the Faculty Senate.
Essential Function | Yes
Percentage of Time | 10Job Duty | Maintains accurate and up-to-date faculty credential records in accordance with the rules and regulations of SACSCOC accreditation standards; works with departments to ensure compliance.
Essential Function | Yes
Percentage of Time | 5Job Duty | Supports the Promotion and Tenure, Annual Administrative Review, and Post-tenure review processes by providing administrative support to the current committee chair and ensuring compliance with the Faculty Manual in all processes; Coordinates and delivers all required materials to Columbia by deadline; Maintains all required records and documentation.
Essential Function | Yes
Percentage of Time | 20Job Duty | Responsible for supervising 1 FTE staff including, but not limited to, day-to-day supervision, allocation of work, TL/ABS approval (leave approvals), training, and evaluation via annual and off-cycle EPMS review process. Supervises a student employee.
Essential Function | Yes
Percentage of Time | 10Job Duty | Other duties as assigned.
Essential Function | Yes
Percentage of Time | 5
Coordinates departmental adjunct posting/advertisements with USC Upstate Human Resources office for placement on HR Employment webpage for faculty.
Essential Function | Yes
Percentage of Time | 20Job Duty | Responsible for tracking and processing all faculty human resources actions, including appointments, reappointments, sabbaticals, modified duties, and other related actions; Creates offer letters, initiates faculty FTE hiring proposals for those reporting to the Provost and all forms of appointment-related extra compensation for faculty to include supplements; Reviews and processes all other HR actions initiated by departments, such as:
· Faculty FTE hiring proposals· Adjunct hiring proposals· Faculty Overloads· Administrative Salary Adjustments· Special Assignment Pay· Temporary Salary Adjustment· Internal and external duals· Summer pay
Initiates and/or approves all temporary hiring activities in Academic Affairs Administration; Resolves and troubleshoots issues with faculty pay; Plans and leads trainings 2-3 times per year on Adjunct hiring and coordinates additional sessions when major changes in policies and/or procedures necessitate training; Maintains proficiency in PeopleSoft and PeopleAdmin as a user and as a main contact for support.
Essential Function | Yes
Percentage of Time | 30Job Duty | Responsible for keeping accurate records of the faculty ranks for use by Deans, Chairs, and other administrators including review scheduling and tracking (annual, peer, promotion/tenure, and post-tenure), rank, salary, status, teaching load, and leave; Collects and reviews the full-time and part-time rosters for all departments to check for compliance and equity; Provides reports as needed to the Provost, faculty committees and the Faculty Senate.
Essential Function | Yes
Percentage of Time | 10Job Duty | Maintains accurate and up-to-date faculty credential records in accordance with the rules and regulations of SACSCOC accreditation standards; works with departments to ensure compliance.
Essential Function | Yes
Percentage of Time | 5Job Duty | Supports the Promotion and Tenure, Annual Administrative Review, and Post-tenure review processes by providing administrative support to the current committee chair and ensuring compliance with the Faculty Manual in all processes; Coordinates and delivers all required materials to Columbia by deadline; Maintains all required records and documentation.
Essential Function | Yes
Percentage of Time | 20Job Duty | Responsible for supervising 1 FTE staff including, but not limited to, day-to-day supervision, allocation of work, TL/ABS approval (leave approvals), training, and evaluation via annual and off-cycle EPMS review process. Supervises a student employee.
Essential Function | Yes
Percentage of Time | 10Job Duty | Other duties as assigned.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 10/09/2025
Job Close Date |
Open Until Filled | Yes
Special Instructions to Applicant | The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Quicklink for Posting | https://uscjobs.sc.edu/postings/196114
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 10/09/2025
Job Close Date |
Open Until Filled | Yes
Special Instructions to Applicant | The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Quicklink for Posting | https://uscjobs.sc.edu/postings/196114
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?
- Yes
- No
- * Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
- Yes
- No
- * Do you have a bachelor’s degree and 3 years related experience in a higher education setting?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Other Supporting Documents
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