Human Resources Specialist - Rollins School of Public Health

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description:

KEY RESPONSIBILITIES:

• Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
• Interprets policies and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies.
• May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork.
• Ensures the accuracy and completeness of employment documents.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
• Maintains databases, records and files and prepares reports.
• May assist with budget preparation and monitor expenditures for specific areas.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• Serves as primary timekeeper for bi-weekly staff and student employees, resolving timekeeping issues, submitting payroll transactions, and ensuring compliance with payroll and employment policies.
  
• Manages departmental HR inboxes and provides timely customer service and support to employees, managers, and university partners.
  
• Coordinates FMLA and leave administration, including employee guidance, documentation, tracking, and compliance oversight.
  
• Administers student employment processes, including hiring, onboarding, and employment transactions, and serves as the departmental student hire system superuser.
  
• Coordinates adjunct and postdoctoral appointments, renewals, and related HR actions in accordance with institutional policies and deadlines.
  
• Collaborates with HR, Payroll, Finance, Recruitment, and other university departments to support HR operations, compliance initiatives, and data integrity.
  
• May assist with temporary staffing, visa processing, process improvement initiatives, SOP development, website updates, audits, training, special projects, and other HR-related initiatives as assigned.

MINIMUM QUALIFICATIONS:

• Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

PREFERRED QUALIFICATIONS:

• Effective verbal and written communication skills with strong attention to detail, organizational abilities, and customer service skills.
  
• Familiarity with higher education HR operations, including staff, faculty, and student employment processes and data management.
  
• Knowledge of PeopleSoft, Kronos, iCIMS, Excel, PowerPoint, Canva, and other HR-related software systems.
  
• Experience supporting hiring and employment transactions, leave administration, and timekeeping functions.
  
• Skilled in maintaining electronic records, digital files, and confidential information.
  
• Ability to work effectively in a fast-paced, team-oriented environment while managing multiple priorities and deadlines.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details:

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

 

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.