Stride
Intake Specialist
🇺🇸 Remote - WV
🕑 Full-Time
💰 $50K - $53K
💻 Other
🗓️ October 20th, 2025
FERPA
Edtech.com's Summary
Stride is hiring an Intake Specialist. The role involves managing and maintaining student records, ensuring compliance with state education requirements, processing record requests, and communicating sensitively with parents to support student academic and developmental success through comprehensive programs and services.
Highlights
- Manage and organize school records and coordinate with registrars for missing documents.
- Ensure student files comply with West Virginia Department of Education requirements and update systems accurately.
- Process record requests from external school systems within prescribed timeframes.
- Conduct regular file reviews for compliance and maintain confidentiality in communications.
- Prepare for monthly audits of federal income records and at-risk indicators and run weekly withdrawal reports.
- Ensure adherence to Family Educational Rights and Privacy Act (FERPA) regulations.
- Required qualifications: Bachelor's degree in Education or related field, 3 years classroom experience or equivalent, Special Education Certification, and the ability to pass a background check.
- Desirable skills: Proficiency with Microsoft Office (Word, Excel, Outlook).
- Up to 25% travel required for meetings and professional development.
- Full-time remote position requiring independent work, typically 40+ hours per week.
Intake Specialist Full Description
Job Description
Required Certificates and Licenses: Special Education
- If the current Teaching Certification is from another state, the hire must get reciprocity within the state of West Virginia within 60 days of employment
Residency Requirements: Strongly prefer residents of West Virginia
- May consider residents of surrounding states (KY, PA, OH, MD, DE, or VA)
Salary Range: $50,000 - $53,000 plus the eligibility of a performance bonus
Start Date: Immediate
The remote certified Support Staff, such as the Intake Specialist, focus on promoting student success by responding to identified needs through implementation of a comprehensive programs and services that help guide all learners in their academic success, personal and social development, and career and college planning and readiness. K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.
The mission of West Virginia Virtual Academy (WVVA) schools is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!
This is a REMOTE full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school. (delete if part time).
Essential Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
- Maintains and manages school records in an organized manner;
- Coordinates with registrars for missing documents;
- Ensures that all students have current information and files are complete as required by state's Department of Education (DOE);
- Processes requests for records from outside School Systems/Agencies within the prescribed time;
- Assists in regular file reviews to ensure compliancy including verifying the presence of documents;
- Contacts School districts to acquire student records information for identification of at-risk as needed;
- Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters;
- Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators;
- Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately;
- Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
Supervisory Responsibilities: This position has no formal supervisory responsibilities.
REQUIRED QUALFICIATIONS:
- Bachelor's degree in Education or related field AND
- 3 years classroom experience OR
- Equivalent combination of education and experience
- AND Special Education Certification
- Ability to travel up to 25% of time as needed for meetings, professional development
- Ability to clear required background check
DESIRED QUALIFICATIONS:
- Proficiency in MS Office (Word, Excel, Outlook, etc.)
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This is virtual position
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.
Job Type
Regular
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting stridecareers@k12.com.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
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