Leave Administrator

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Leave Administrator

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 Details 

Open Date  | 07/30/2025
Requisition Number  | PRN42713B
Job Title  | Leave Administrator
Working Title  | Leave Administrator
Job Grade  | P00
FLSA Code  | Professional
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  |
VP Area  | President
Department  | 00410 - Human Resources
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | $49,000 - $51,000
Close Date  | 09/21/2025
Priority Review Date (Note - Posting may close at any time)  | 08/07/2025
Job Summary  | Leave Administrator:

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Employees and managers’ first point of contact answering routine questions on the organization’s leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers’ Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS, payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws (FMLA, USERRA, WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgement This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates14.2% retirement contributions that vest immediately*Generous paid leave time11 paid Holidays per year50% tuition reduction for employee, spouse, and dependent childrenFlex spending accountsFree transit on most UTA servicesEmployee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travelProfessional development opportunitiesA wellness program to promote health and quality of lifeAdditional benefits information is available at www.hr.utah.edu/benefits
* Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits. If you previously worked for the University and were enrolled in a Utah Retirement Systems (URS) retirement plan, Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment, you must complete the Irrevocable Election (online at https://benefits.utah.edu/retirement-plan-election/) before your first paycheck
Responsibilities  | Leave Administrator, I Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations.Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. Leave Administrator, II
Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under general supervision. Handles moderately complex issues and problems, and refers more complex issues to higher-level staff. Possesses solid working knowledge of subject matter. May provide leadership, coaching, and/or mentoring to a subordinate group.Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. Department Specific Responsibilities:

Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questionsResponds to routine customer questions in a timely mannerInvolves or escalates to others most HR issues for resolutionProficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasksMaintains accurate data and filesUnderstands UHRM’s services and priorities
Minimum Qualifications  | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Leave Administrator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Leave Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences  | Leave Administrator Preferences:

Familiarity with FMLA. Customer service focused. Proven success in managing tasks independently. Team and task oriented.
Type  | Benefited Staff
Special Instructions Summary  |
Additional Information  | The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu


Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/


To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

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Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu 

 

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