University of Kentucky
STEPS Administrative Support Associate
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $16 - $25 per Hour
💻 Administrator
🗓️ August 1st, 2025
Edtech.com's Summary
University of Kentucky is hiring a STEPS Administrative Support Associate. The role involves providing administrative support to the College of Social Work's Centers and Labs, primarily assisting Associate and Assistant Directors along with other staff by managing calendars, coordinating events, handling data entry, and supporting communication, outreach, and vendor coordination to ensure smooth operations and program success.
Highlights
- Provides primary administrative assistance to Associate and Assistant Directors of Centers and Labs, including calendar management, meeting coordination, and correspondence drafting.
- Supports program operations by entering and maintaining data, managing spreadsheets, and submitting training forms.
- Coordinates logistics for meetings, trainings, events, and special projects in collaboration with College event staff.
- Assists in communication and outreach efforts, including marketing material coordination and stakeholder engagement.
- Handles operational tasks such as vendor coordination, purchase orders, supply tracking, and inventory management.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with University of Kentucky systems preferred.
- Requires an Associate’s Degree and at least one year of administrative or clerical experience.
- Salary range: $15.83 - $25.30 per hour, temporary, full-time position.
- Shift: Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week with one hour unpaid lunch daily.
- Supports multiple units in the College of Social Work ensuring operational and communication efficiency across programs.
STEPS Administrative Support Associate Full Description
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STEPS Administrative Support Associate
Posting Details
Posting Details
Job Title | STEPS Administrative Support Associate
Requisition Number | TE08895
Department Name | 8T110:College of Social Work
Work Location | Lexington, KY (hybrid eligible)
Salary Range | $15.83 - $25.30
Type of Position | Temporary
Position Time Status | Full-Time
Required Education | Associate’s Degree
Required Related Experience | At least one year of administrative or clerical experience
Required License/Registration/Certification | N/A
Physical Requirements | repetitive motion typical of desk work (sitting/beindg/typing/twisting); prolonged exposure to computer screens; lifting/pushing/pulling up to 20lbs
Shift | Monday – Friday 8:00am – 5:00pm (40 hours/wk with one hour unpaid lunch daily)
Job Summary | The Administrative Support Associate I will assist in actualizing the mission of the College of Social Work by providing reliable, high-quality administrative support across the College’s Centers and Labs. This position will report directly to and primarily support the Associate and Assistant Directors while also assisting Program Directors, Coordinators, and other key staff. The incumbent will contribute to the success of both new and ongoing initiatives by offering strong operational, logistical, and communication support in a fast-paced, multi-unit environment.
Specific job responsibilities for this position break down as follows:
1. Leadership Support & General Administration
The Administrative Support Associate I will serve as the primary administrative assistant to the Associate and Assistant Directors of Centers and Labs. This includes managing calendars, scheduling meetings, and coordinating logistics related to leadership activities. The incumbent will prepare meeting materials, maintain organized files, draft correspondence, and take minutes when necessary. In addition, the position will assist in editing, formatting, and distributing internal and external communications, as well as collecting and organizing budget-related materials, managing purchase requests, and overseeing supply orders in support of overall program administration.
2. Programmatic & Data Entry Support
This role provides critical administrative and clerical support to ensure the smooth operation of both new and established programs. The Administrative Support Associate I will assist with entering and maintaining data, training credits, professional development activities, and other program functions. This includes updating relevant systems and databases, managing spreadsheets and templates, submitting training forms, and supporting consistent data collection and entry to facilitate accurate monitoring and stakeholder reporting.
3. Meeting, Event & Project CoordinationThe Administrative Support Associate I will coordinate logistics for a variety of meetings, trainings, and events across Centers and Labs. In collaboration with the College’s event staff, this includes reserving rooms, planning event timelines, and managing calendars. The position provides both pre- and post-event support, such as preparing handouts, managing attendance tracking, collecting evaluations, and compiling follow-up documentation. The individual may also support leadership in coordinating and executing special projects tied to new initiatives and program development goals.
4. Outreach, Communication & EngagementThis position plays a supporting role in outreach and communication efforts to promote Centers and Labs programming. The incumbent will assist with submitting communications, marketing, and event requests, as well as coordinating the development and distribution of promotional materials. They will help manage items such as Medical Passports and support broader visibility efforts by attending relevant meetings, trainings, and conferences. The Administrative Support Associate I may also help facilitate engagement with community stakeholders and internal partners.
5. Operational Support & Vendor CoordinationThe Administrative Support Associate I will contribute to smooth operational functioning by coordinating with vendors, obtaining quotes, and submitting purchase orders. This includes tracking supply orders, confirming deliveries, and assisting with the organization and inventory of promotional and operational items. The individual will also support coordination with independent contractors and external partners, ensuring that key resources and logistics are aligned with program and event needs.
To Apply: Please submit resume along with complete application
Skills / Knowledge / Abilities | Technical Proficiency: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with UK systems and platforms preferred Attention to Detail: Maintains accurate records and documentation. Time Management: Effectively prioritizes and completes tasks on schedule. Communication: Strong interpersonal and written communication skills. Problem Solving: Proactive and adaptable in addressing administrative needs. Teamwork: Works collaboratively with staff across units and organizational levals.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 08/15/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | TE08895
Department Name | 8T110:College of Social Work
Work Location | Lexington, KY (hybrid eligible)
Salary Range | $15.83 - $25.30
Type of Position | Temporary
Position Time Status | Full-Time
Required Education | Associate’s Degree
Required Related Experience | At least one year of administrative or clerical experience
Required License/Registration/Certification | N/A
Physical Requirements | repetitive motion typical of desk work (sitting/beindg/typing/twisting); prolonged exposure to computer screens; lifting/pushing/pulling up to 20lbs
Shift | Monday – Friday 8:00am – 5:00pm (40 hours/wk with one hour unpaid lunch daily)
Job Summary | The Administrative Support Associate I will assist in actualizing the mission of the College of Social Work by providing reliable, high-quality administrative support across the College’s Centers and Labs. This position will report directly to and primarily support the Associate and Assistant Directors while also assisting Program Directors, Coordinators, and other key staff. The incumbent will contribute to the success of both new and ongoing initiatives by offering strong operational, logistical, and communication support in a fast-paced, multi-unit environment.
Specific job responsibilities for this position break down as follows:
1. Leadership Support & General Administration
The Administrative Support Associate I will serve as the primary administrative assistant to the Associate and Assistant Directors of Centers and Labs. This includes managing calendars, scheduling meetings, and coordinating logistics related to leadership activities. The incumbent will prepare meeting materials, maintain organized files, draft correspondence, and take minutes when necessary. In addition, the position will assist in editing, formatting, and distributing internal and external communications, as well as collecting and organizing budget-related materials, managing purchase requests, and overseeing supply orders in support of overall program administration.
2. Programmatic & Data Entry Support
This role provides critical administrative and clerical support to ensure the smooth operation of both new and established programs. The Administrative Support Associate I will assist with entering and maintaining data, training credits, professional development activities, and other program functions. This includes updating relevant systems and databases, managing spreadsheets and templates, submitting training forms, and supporting consistent data collection and entry to facilitate accurate monitoring and stakeholder reporting.
3. Meeting, Event & Project CoordinationThe Administrative Support Associate I will coordinate logistics for a variety of meetings, trainings, and events across Centers and Labs. In collaboration with the College’s event staff, this includes reserving rooms, planning event timelines, and managing calendars. The position provides both pre- and post-event support, such as preparing handouts, managing attendance tracking, collecting evaluations, and compiling follow-up documentation. The individual may also support leadership in coordinating and executing special projects tied to new initiatives and program development goals.
4. Outreach, Communication & EngagementThis position plays a supporting role in outreach and communication efforts to promote Centers and Labs programming. The incumbent will assist with submitting communications, marketing, and event requests, as well as coordinating the development and distribution of promotional materials. They will help manage items such as Medical Passports and support broader visibility efforts by attending relevant meetings, trainings, and conferences. The Administrative Support Associate I may also help facilitate engagement with community stakeholders and internal partners.
5. Operational Support & Vendor CoordinationThe Administrative Support Associate I will contribute to smooth operational functioning by coordinating with vendors, obtaining quotes, and submitting purchase orders. This includes tracking supply orders, confirming deliveries, and assisting with the organization and inventory of promotional and operational items. The individual will also support coordination with independent contractors and external partners, ensuring that key resources and logistics are aligned with program and event needs.
To Apply: Please submit resume along with complete application
Skills / Knowledge / Abilities | Technical Proficiency: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with UK systems and platforms preferred Attention to Detail: Maintains accurate records and documentation. Time Management: Effectively prioritizes and completes tasks on schedule. Communication: Strong interpersonal and written communication skills. Problem Solving: Proactive and adaptable in addressing administrative needs. Teamwork: Works collaboratively with staff across units and organizational levals.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 08/15/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
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