Edtech.com's Summary

Florida International University is hiring a Manager of Financial Aid for the Herbert Wertheim College of Medicine. This role entails managing financial aid operations for various degree programs, counseling students and alumni on financial aid matters, overseeing loan programs, and ensuring compliance with federal, state, and institutional regulations.

Highlights

Manage day-to-day operations of financial aid programs for MD, PhD, MPAS, and combined degree programs.
Counsel students and alumni on financial aid, loan repayment, and debt management techniques.
Oversee student loan certification, awarding, and processing, including private and federal loans.
Administer financial aid systems including AcademicWorks, ImageNow, and CanvasMED integration.
Lead bursar functions such as billing, refunds, emergency loans, and third-party billing.
Collaborate with development and finance teams on scholarship stewardship and donor relationships.
Conduct presentations for recruitment, admissions, and professional development events.
Prepare financial aid reports for institutional, LCME, and external accrediting bodies.
Manage financial aid budget, audit preparation, and compliance with FERPA.
Required qualifications include a Bachelor's degree with four years' financial aid experience or a Master's degree with two years' related experience; knowledge of PeopleSoft preferred.

Manager of Financial Aid - Herbert Wertheim College of Medicine Full Description

Manager of Financial Aid - Herbert Wertheim College of Medicine

Job Opening ID

538534

Location

Modesto A. Maidique Campus

Full/Part Time

Full-Time

Review Date

11/13/2026

Regular/Temporary

Regular

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Manager of Financial Aid to join our team of professionals.

Duties include:

Manages the day-to-day operations of all financial aid programs within the Herbert Wertheim College of Medicine (HWCOM) (Medical Degree (MD), Doctor of Philosophy (PhD), Master in Physician Assistant Studies Program (MPAS), and combined degree and certificate programs) per federal, state, university, and Association of American Medical Colleges (AAMC) guidelines. Assist the Associate Director of Financial Aid in planning, hiring, orientation, training, and direction day to day tasks.
Analyzes the applicants' and their family's personal circumstances to establish their ability to contribute towards cost of education. Counsels current and prospective students on application procedure, eligibility criteria, program requirements and other financial aid concerns.
Counsels HWCOM alumni in all matters pertaining to student loan repayment and financial literacy. Assist in the communication of financial aid resources to HWCOM alumni; Analyzes alumni loan repayment data to develop reports for institutional and LCME requirements.
Manages the HWCOM Student Debt Management Program activities, including presenting Debt Management and Loan Counseling Seminars. Assists in the counseling of students and alumni on debt management techniques. Manages student participation in the debt management program through the Road to Residency co-curriculum.
Serves as the main liaison for students participating in the MPAS, GCP, and PhD programs.
Oversees AcademicWorks, ImageNow processing, CanvasMED integration and website updates. Develops HWCOM Office of Student Affairs procedures and implements new initiatives to improve and streamline the financial aid process.
Directs the completion of various duties including but not limited to; processing, awarding, and tracking of HWCOM student financial aid award packages, coordinating benefits and resources, verifies applicant data, assists with processing of Return to Title IV Funds, applies knowledge of changing regulations, and counsels medical students.
Acts as lead in Bursar functions including student billing, student refunds, tuition and fees assignment, emergency loans, and third-party billing. Monitors, analyzes and reports medical student payments.
Manages the preparation of donor material for the Scholarship Stewardship program. Collaborates with HWCOM Development to facilitate student and donor relationships. Collaborates with the leadership team in the awarding donor-based scholarships annually. Works closely with HWCOM Finance and Development to monitor the availability of funds.
Prepares and conducts financial aid presentations for current and prospective students at admissions and recruitment events, pipeline programs, and FIU undergraduate pre-medical interest groups. Presents at conferences, professional workshops, meetings, and training sessions to ensure adequate professional development as it pertains to current rules and regulations.
Assists in grant writing initiatives on financial assistance and scholarship opportunities. Complies end of year reporting data for external financial aid grant awards.
Organizes and analyzes financial aid data and produces reports requested by external accrediting bodies and governing boards. Prepares and compiles reports which include, but are not limited to, Scholarship Committee meetings, Debt Management programs, and Office of Student Affairs (OSA) curriculum.
Serves as a liaison with FIU's Main Financial Aid Office, Student Financials Office, Financial Aid technical team, Scholarship Office, Registrar's Office, and HWCOM IT to establish and ensure that the financial aid process and aid disbursements are consistent with university policies and abiding by all state and federal rules and regulations.
Participates in special projects, including but not limited to, annual programs such Donor and Scholars events, Match Day, Graduation, Welcome Back, and Orientation.
Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA).
Manages the certification, awarding, and processing of private student loans from multiple lenders for the medical student population, including MPAS, MED, and GCP programs. Oversees the full loan lifecycle, including verifying eligibility, ensuring data accuracy, coordinating loan disbursements, and monitoring regulatory and institutional compliance. Maintains proactive communication with lenders and students and ensures timely and accurate delivery of funds.
Coordinates the audit preparation and the internal and external audits by compiling documentation, reviewing processes for compliance, and implementing corrective action plans as needed.
Analyzes financial aid trends such as borrowing and scholarships and program outcomes to support forecasting, budget planning, and data-informed decision-making for HWCOM leadership.
Provides comprehensive advising and guidance for students on debt management, encompassing both private and federal student loans. Develops and implements educational materials and programs, educating students on loan options, repayment plans, budgeting, and financial planning strategies. Ensures students understand interest rates, deferment and forbearance options, loan forgiveness programs, and consolidation opportunities. Guides students in making informed financial decisions throughout their education to minimize debt and promote long-term financial wellness.
Manages the development, monitoring, and reconciliation of the units operating budget for all Financial Assistance matters, including tracking expenditures, submitting finance requests, identifying variances, and preparing budget reports to support fiscal accountability.
Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and four (4) years of financial aid or related experience or a Master's degree and two (2) years of financial aid or related experience.

Desired Qualifications

Two (2) years of previous higher education administrative experience preferred

Knowledge of advanced features in PeopleSoft.

Job Category

Administrative

Advertised Salary

$60,000 - $63,500

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Expanded Background Check

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.

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Manager of Financial Aid - Herbert Wertheim College of Medicine

Edtech.com's Summary

Manager of Financial Aid - Herbert Wertheim College of Medicine Full Description

Director, Financial Aid

Financial Aid Advisor

Financial Aid Administrator II Packaging

Advisor Financial Aid

Student Services Specialist 121570 (FA Student Services Specialist)