Catapult Learning
Operations Assistant
🇺🇸 Hybrid - Philadelphia, PA
🕑 Full-Time
💰 $25 per Hour
💻 Other
🗓️ August 31st, 2025
Edtech.com's Summary
- Monitor time, service delivery, and attendance for federal and non-federal grants
- Partner with program supervisors to update and collect documentation
- Assist Billing and Receivables teams with invoicing and tracking
- Track grant-funded expenditures for compliance
- Run reports and maintain an audit-ready electronic filing system
- Support local teams with special projects and additional duties
- Proficiency in Microsoft Office required, basic knowledge of AI technology preferred
- High School Diploma required; Bachelor’s degree preferred
- 1-3 years of experience with billing/invoicing and project management
- Compensation starts at $25 per hour for 30-35 hours per week, hybrid work model with occasional on-site days
Operations Assistant Full Description
Operations Assistant
- Philadelphia, Pennsylvania
- General Administration
- Catapult Learning
- Regular - Full-Time
- Hybrid (both)
Job Description
Operations Assistant
Full-time | Hybrid | Philadelphia, PA
Pay rate: $25/hour
This role is full-time, 30-35 hours per week. The work location is mainly virtual with possibility of having to go in-office (Philadelphia) 2-3 times a month.
At Catapult Learning, we provide educational solutions that generate academic achievement and better life outcomes for students. Join Catapult Learning and become a part of a national organization with a legacy of more than 45 years of student impact.
Overview
The Operations Assistant acts as a key member in support of Catapult programs in Philadelphia and throughout PA by providing daily operational support and high-quality customer service for the program office. The ideal candidate for this role assists with billing, compliance, and other related system tasks to promote successful and efficient departmental operations.
Responsibilities
How you’ll be there for stakeholders:
- Monitors time and effort, service delivery, and attendance documentation for federal and non-federal grants
- Partners with program supervisors to collect and revise documentation if needed - including follow-up with both internal and external stakeholders
- Assists Billing team with monthly invoicing packages
- Assists Receivables team with tracking and follow up on invoice aging status
- Tracks grant funded expenditures for compliance.
- Runs reports as requested from the data collected.
- Maintains an organized electronic filing system for all paperwork that is always audit ready.
- Supports the local teams with other special projects and duties as assigned by supervisor.
- Other duties may be assigned.
How we’ll be there for you:
- All full-time employees at Catapult Learning are eligible for PTO, health, vision, and dental benefits plans, and more!
- Paid training and professional development
- A competitive hourly wage paid bi-weekly
- Room for career development and advancement
- Referral Bonus Plan
Qualifications
What we’ll need from you:
The positive, enthusiastic candidate will have these qualifications.
- Ability to manage projects that involve multiple program partners
- Proficiency with Microsoft Office
- High School Diploma (required)
- Bachelors degree (preferred)
- Basic knowledge of AI technology
- Billing/invoicing experience
- Organizationl skills and attention to detail
- Ability to work primarily in a remote setting with a commitment of 2-3 days on-site per month
- Experience Level: 1-3 years
Pay Rate
Starting from USD $25.00/Hr.
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