Chapman University
Operations Assistant - Temporary Assignment
🇺🇸 Hybrid - Orange, CA
🕑 Part-Time
💰 $18 - $22 per Hour
💻 Other
🗓️ September 1st, 2025
Edtech.com's Summary
Chapman University is hiring an Operations Assistant for a temporary assignment. The role involves supporting Musco Center departments with operational tasks such as data entry, scheduling, support requests, and administrative duties, while coordinating projects by tracking progress, addressing roadblocks, and liaising with team members and campus partners.
Highlights
- Assist with administrative and operational support including invoice processing, supplier registration, and purchase orders.
- Coordinate projects by tracking progress, identifying roadblocks, and following up on requests.
- Perform on-site support such as safety walkthroughs, access control, policy enforcement, and equipment setup/breakdown.
- Proficiency required in Adobe Acrobat, Microsoft Office Suite, and ability to learn proprietary software like Artifax and WhentoWork.
- Pay range is $18.00 to $22.00 per hour for part-time (20-29 hours weekly) non-exempt status.
- Minimum related experience to support professional staff and strong organizational, communication, and customer service skills are required.
- Expected to engage in cultural equity initiatives and promote a just and equitable performing arts environment.
- Ability to work independently, maintain confidentiality, and demonstrate problem-solving skills.
- Familiarity with radio etiquette, theater safety practices, standard office equipment, and university policies is desired.
- Reports to the Business Administrator and supports Musco Center and College of Performing Arts production schedules and requirements.
Operations Assistant - Temporary Assignment Full Description
Operations Assistant - Temporary Assignment
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Posting Details
Position Information
Position Title | Operations Assistant - Temporary Assignment
Position Type | Temporary
Job Number | SA65324
Full or Part Time | part-time 20-29 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $18.00 - $22.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Type | Temporary
Job Number | SA65324
Full or Part Time | part-time 20-29 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $18.00 - $22.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary | Reporting to the Business Administrator, Operations Assistants will support Musco Center departments with operational tasks and challenges. These tasks frequently include data entry, scheduling, support requests, and some administrative tasks. This support work will often require the Operations Assistant to work as project coordinator where responsibilities will include progress tracking, identifying roadblocks, and following up on requests with various team members and other campus partners. This operational support will take place in-person or remotely, as dictated by campus policy and operational need.
This position will report to campus based on Musco Center and College of Performing Arts production schedules and requirements. While on-site, this position will perform an operations, security and access role.
Musco Center for the Arts’ commitment to cultural equity aims to create a brave space in authentic partnership with artistic, academic, and surrounding communities to re-imagine, dream, and work toward a just, anti-racist, and equitable arts hub that reflects the community’s values and advocates for the most vulnerable. All Musco Center staff members are expected to participate fully in this work.
Musco Center produces a variety of programming and has a diverse group of users – the successful candidate will navigate the season with impeccable, client-oriented service; a safety-first approach; and a desire to foster a collaborative, respectful work environment.
This is temporary non-exempt staff position.
Responsibilities | Administrative Operations Support Assist administrative and operations teams on a per project basis, providing research, presentation, and meeting preparation support. Assist with invoice payment processing, supplier registration, University P-Card reconciliation and submitting purchase orders/requisition requests. Assist Musco Center staff and workgroups with projects and tasks. Field support requests from Musco Team and submit work orders with appropriate campus departments
On-Site Support Perform site walkthroughs to identify potential safety, ADA, equipment, and facility issues. Facilitate check-in and check-out of individuals with approved access ensuring they meet all Chapman University and Musco Center requirements for entry. Provide information and instruction regarding Musco Center policies to all entrants. Submit facilities work requests as needed and follow up to ensure their timely completion. Set-up and break-down equipment for auxiliary building activity – such as tables, chairs, etc. Assist with education and enforcement of Covid Compliance policies.
Other projects as required.
Required Qualifications | A minimum of related experience in order to provide administrative support to professional staff Proven ability to carry out duties in a timely manner; requesting clarification where required High level of organization and ability to follow and carry out instructions Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload Proficiency in standard business software such as Adobe Acrobat and the Microsoft Office Suite, technical aptitude to learn and work within proprietary software like Artifax and WhentoWork Strong written communication skills to prepare clear, concise, and grammatically correct business correspondence, operational emails and reports Strong oral communication skills to convey accurate information in a tactful and diplomatic manner Excellent telephone etiquette skills and the ability to direct calls, give information, and take accurate and detailed messages Strong customer service and interpersonal skills, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community Ability to work independently, secure information/data, and make recommendations based upon the information/data gathered Problem solving skills, including the ability to formulate and communicate logical conclusions and recommendations Ability to maintain a high level of confidentiality Strong commitment to teamwork Eagerness to engage in Musco Center and Chapman University’s Cultural Equity initiatives and a desire to create a just and equitable performing arts industry.
Desired Qualifications | Familiarity with proper radio etiquette Familiarity with safe practices when working in a theater Experience using standard office equipment such as copier, printer, scanner Working knowledge of University policies and procedures that pertain to the duties of this position
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 4
This position will report to campus based on Musco Center and College of Performing Arts production schedules and requirements. While on-site, this position will perform an operations, security and access role.
Musco Center for the Arts’ commitment to cultural equity aims to create a brave space in authentic partnership with artistic, academic, and surrounding communities to re-imagine, dream, and work toward a just, anti-racist, and equitable arts hub that reflects the community’s values and advocates for the most vulnerable. All Musco Center staff members are expected to participate fully in this work.
Musco Center produces a variety of programming and has a diverse group of users – the successful candidate will navigate the season with impeccable, client-oriented service; a safety-first approach; and a desire to foster a collaborative, respectful work environment.
This is temporary non-exempt staff position.
Responsibilities | Administrative Operations Support Assist administrative and operations teams on a per project basis, providing research, presentation, and meeting preparation support. Assist with invoice payment processing, supplier registration, University P-Card reconciliation and submitting purchase orders/requisition requests. Assist Musco Center staff and workgroups with projects and tasks. Field support requests from Musco Team and submit work orders with appropriate campus departments
On-Site Support Perform site walkthroughs to identify potential safety, ADA, equipment, and facility issues. Facilitate check-in and check-out of individuals with approved access ensuring they meet all Chapman University and Musco Center requirements for entry. Provide information and instruction regarding Musco Center policies to all entrants. Submit facilities work requests as needed and follow up to ensure their timely completion. Set-up and break-down equipment for auxiliary building activity – such as tables, chairs, etc. Assist with education and enforcement of Covid Compliance policies.
Other projects as required.
Required Qualifications | A minimum of related experience in order to provide administrative support to professional staff Proven ability to carry out duties in a timely manner; requesting clarification where required High level of organization and ability to follow and carry out instructions Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload Proficiency in standard business software such as Adobe Acrobat and the Microsoft Office Suite, technical aptitude to learn and work within proprietary software like Artifax and WhentoWork Strong written communication skills to prepare clear, concise, and grammatically correct business correspondence, operational emails and reports Strong oral communication skills to convey accurate information in a tactful and diplomatic manner Excellent telephone etiquette skills and the ability to direct calls, give information, and take accurate and detailed messages Strong customer service and interpersonal skills, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community Ability to work independently, secure information/data, and make recommendations based upon the information/data gathered Problem solving skills, including the ability to formulate and communicate logical conclusions and recommendations Ability to maintain a high level of confidentiality Strong commitment to teamwork Eagerness to engage in Musco Center and Chapman University’s Cultural Equity initiatives and a desire to create a just and equitable performing arts industry.
Desired Qualifications | Familiarity with proper radio etiquette Familiarity with safe practices when working in a theater Experience using standard office equipment such as copier, printer, scanner Working knowledge of University policies and procedures that pertain to the duties of this position
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 4
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Letter of Recommendation 1
- Letter of Recommendation 2
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate
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