Edtech.com's Summary

Covista is hiring an Operations Specialist to keep new campus launches on schedule by coordinating the people, paperwork, and project activity behind each opening. Working with the campus implementation, real estate, and project management teams, the specialist builds the processes and trackers that show whether a launch is operationally ready. The job suits a highly organized generalist who can juggle competing priorities without losing sight of key milestones.

Highlights

Provide administrative and operational support to the Campus Expansion team.
Maintain centralized project repositories and trackers so documentation stays current and accessible.
Keep project plans, timelines, and status reports updated with milestones, dependencies, and risks.
Assist with site visit planning, business license applications, procurement and purchase orders, and facility support.
Track deadlines and submission statuses for regulatory and licensing activities.
Improve templates, tools, and project governance practices that support expansion initiatives.
Use project management and reporting technologies, including AI-enabled tools, to work more efficiently.
Bring a bachelor's degree and 4+ years of experience in business operations or project management.
Show proficiency with Microsoft Office; Smartsheet, SharePoint, and AI knowledge are preferred.
Salary range $50,000 to $70,000 with 401k and 6% employer match, flexible time off, and 12 paid holidays.

Operations Specialist Full Description

Opportunity at a Glance

The Campus Expansion team is seeking an Operations Specialist to support the successful planning, coordination, and execution of campus launches. In this role, you will work closely with cross-functional stakeholders to develop processes, manage project activities, and drive operational readiness across a growing portfolio of organizational growth initiatives.

This is a generalist role that is highly collaborative, providing operational support for our campus implementation, real estate, and project management teams. This position requires someone who is highly organized, adaptable, action-oriented, and capable of navigating competing priorities while maintaining focus on key milestones and deliverables.

This role can be based in our Chicago, IL or Lisle, IL locations.

Responsibilities

Provide administrative and operational support to the campus expansion team.
Maintain and update centralized project repositories and trackers, and ensure documentation is current, accurate, and readily accessible to stakeholders.
Support the development, implementation, and continuous improvement of operational processes, tools, templates, and project governance practices that support campus expansions initiatives.
Assist campus expansion team with operational readiness activities, site visit planning and coordination, regulatory research, business license applications, procurement & purchase order management, and facility support.
Maintain project plans, trackers, timelines, and status reports to ensure milestones, dependencies, risks, and action items are accurately documented and communicated.
Leverage project management and reporting technologies, including AI-enabled tools, to improve operational efficiency.
Support the coordination of regulatory and licensing activities by tracking deadlines and submission statuses.
Develop and maintain key stakeholder relationships to support achievement of project objectives.
Perform other duties as assigned.
Comply with all policies and procedures.

Qualifications

Bachelor's Degree required.
4+ years of experience in business operations or project management.
Experience with process improvement, coordination, and change management preferred.
Strong teamwork and interpersonal skills. Ability to interact with all levels within the organization and work with multiple projects simultaneously.
Excellent analytical, problem-solving, and written & verbal communication skills.
Exceptional organization skills; must be able to manage tasks and projects with minimal guidance.
Ability to work independently and make sound decisions with minimal supervision and direction.
Proficiency with Microsoft Office Suite required.
Basic skills/knowledge of Smartsheet, SharePoint, and AI technology preferred.

Additional Information

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday).

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $50,000 and $70,000. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
Participation in Covista’s Flexible Time Off (FTO) Policy
12 Paid Holidays

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

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Edtech.com's Summary

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