Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Academic Program Assistant. The assistant will handle admissions, student services, and academic operations for online graduate programs, ensuring effective communication with applicants, tracking application materials, managing student data, and supporting graduation and curricular processes.

Highlights

Communicate in a timely and friendly manner with applicants and newly admitted students.
Track applications, monitor missing documents, and coordinate review committees.
Manage applicant and student information using spreadsheets and university systems such as LionPATH.
Support admission decision outreach and enrollment updates.
Assist with graduation check-out and various student services processes.
Support curricular submissions, record maintenance, and general administrative duties.
Complete special projects and other tasks as assigned.
Strong written and verbal communication skills required.
Proficiency with spreadsheets and database systems preferred.
Ability to work independently while maintaining confidentiality with a positive and professional attitude.

Part-Time Academic Program Assistant Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The School of Labor and Employment Relations in the College of the Liberal Arts is seeking a detail-oriented and student-focused Part-Time Academic Program Assistant to support admissions, student services, and academic operations for our online graduate programs. This role requires strong communication skills, professionalism, and the ability to manage multiple priorities with accuracy.

Key Responsibilities:

Provide timely, friendly communication with applicants and newly admitted students.
Track applications, monitor missing materials, and coordinate committee reviews.
Manage applicant and student data in spreadsheets and university systems.
Support outreach related to admission decisions and enrollment updates.
Assist with graduation check-out and related student services processes.
Support curricular submissions, record updates, and general administrative tasks.
Assist with special projects and other duties as assigned.

Qualifications:

Strong written and verbal communication skills.
Excellent attention to detail and organizational ability.
Proficiency with spreadsheets and database systems (LionPATH or similar preferred).
Ability to work independently and maintain confidentiality.
Positive, professional, and student-centered attitude.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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Original Job Description