Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Editorial Assistant. The role involves editing, fact-checking, and coordinating the production and distribution of various communications materials while ensuring compliance with university editorial style and brand guidelines. The assistant will also review and approve content for the events calendar and website and perform research to support college communications.

Highlights

Edit, fact-check, and coordinate production and distribution of articles, stories, newsletters, and promotional materials.
Serve as the University Brand Review (UBR) process representative to ensure branding and editorial standards are met.
Review and approve submissions for the college events calendar and website postings.
Conduct benchmarking, background research, and gather information for priority communications and talking points.
Proficiency with Microsoft Office, Adobe Acrobat, InDesign, and Canva is desired.
Strong familiarity with the Associated Press Stylebook, Chicago Manual of Style, and Penn State branding standards is preferred.
Degree and/or experience in English, journalism, or communications-related fields are highly considered.
Position averages 20-25 hours per week with flexible remote/hybrid work possibilities.
Must pass background checks in accordance with university policies.
Frequent interaction with colleagues and external stakeholders requires professional communication skills and cultural sensitivity.

Part-Time Editorial Assistant Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Eberly College of Science's Office of Communications seeks an editorial assistant (part-time marketing/communications specialist) to join its team and provide key support for the college's branding and storytelling efforts. Specifically, the person in this position will

edit, fact-check, and coordinate the production/distribution of articles, feature stories, promotional materials, newsletter, and other publications created by the college's Office of Communications;
ensure that all promotional materials (flyers, brochures, posters, email marketing, invitations, etc.) created by college units meet University editorial style and branding guidelines as the college's University Brand Review (UBR) process representative;
review and approve information submitted for inclusion on the college events calendar and posting to the college website; and
conduct benchmarking, background research, and information gathering for priority college communications and talking points.

The editorial assistant must be a well-organized individual with proven proofreading, editing, and project management experience, as well as a keen attention to detail; they should also be someone who can work both independently and as a member of a dynamic team. As a frequent first point of contact for the Office of Communications (and, by extension, the college), the person should also be able to communicate in a positive, professional, and collaborative manner with colleagues and external stakeholders and demonstrate an appreciation and understanding of diverse audiences and communities.

Greatest consideration will be given to candidates with a degree and/or experience in an English-, journalism-, or communications-related field. Strong familiarity with the Associated Press Stylebook, Chicago Manual of Style, and Penn State's brand editorial style and visual identity standards and proficiency in Microsoft Office, Adobe Acrobat and InDesign, and Canva are also desired.

This is a part-time position (averaging 20-25 hours a week) with the flexibility to work in a remote/hybrid environment. Interested candidates should submit a résumé and a cover letter detailing their interest in the position.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

edit, fact-check, and coordinate the production/distribution of articles, feature stories, promotional materials, newsletter, and other publications created by the college's Office of Communications;
ensure that all promotional materials (flyers, brochures, posters, email marketing, invitations, etc.) created by college units meet University editorial style and branding guidelines as the college's University Brand Review (UBR) process representative;
review and approve information submitted for inclusion on the college events calendar and posting to the college website; and
conduct benchmarking, background research, and information gathering for priority college communications and talking points.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.