Hofstra University
Part-Time Secretary, Grade B
🇺🇸 Hempstead, NY
🕑 Part-Time
💰 $19 per Hour
💻 Other
🗓️ June 25th, 2025
Edtech.com's Summary
- Provide secretarial and receptionist support to two departments under the direction of Chairs and Associate Chairs.
- Maintain appointment and meeting schedules for Chairpersons.
- Manage confidential departmental files and student records.
- Respond to telephone, visitor, and student inquiries.
- Process workflow requests and order office equipment and supplies.
- Submit work orders and key requests to IT and Plant Department.
- Assist with supervision of student aides and coordination of faculty applications.
- Take minutes during department meetings, as needed.
- Required software proficiency: Microsoft Word, Outlook, Excel.
- Compensation: $18.74 per hour.
- Qualifications include excellent interpersonal and communication skills, discretion, confidentiality, and ability to work independently.
- Position reports to the Lawrence Herbert School of Communication's Public Relations and Radio, Television and Film Departments.
Part-Time Secretary, Grade B Full Description
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title | Part-Time Secretary, Grade B
Position Number | 896627
Position Category | Staff
School/Division | School of Communication
Department | The Lawrence Herbert School of Communication, Journalism, Media Studies Public Relations Department and Radio, Television and Film Department
Full-Time or Part-Time | Part-Time
Description
Reporting to two Department Chairs, the Part-Time Secretary will provide secretarial support to the department chairs and faculty members. At the direction of the Chairs, the Part-Time Secretary will be responsible for the day-to-day office operations in collaboration with the Senior Executive Secretary.
Responsibilities include, but are not limited to: Provides day-to-day secretarial and receptionist support for both departments at the direction of the Chairs and Associate Chairs. Maintains Chairpersons’ appointments and meeting schedules. Maintains confidential departmental files and student records. Responds to telephone, visitor, and student inquiries. Processes workflow requests as directed by the Chair. Orders office equipment and supplies, while maintaining general office supply inventory. Submits work orders and key requests to IT and Plant Department as needed. Assists with the supervision of student aides. May assist with the coordination of applications for prospective faculty. Takes minutes at department meetings, as needed. May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title.
Hours: Monday through Friday from 9am to 1pm.
Subject to bumping
Qualifications
Proficiency using Word, Outlook, and Excel required. Excellent interpersonal and communication skills. Strong attention to detail and the ability to meet deadlines. Sensitivity and patience in helping to resolve student and faculty concerns. Discretion, confidentiality, and ability to work independently are essential.
Preferred Qualifications |
Special Instructions |
Deadline | Open Until Filled
Date Posted | 05/22/2025
EEO Statement | Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range | $18.74 per hour
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
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