Northern Virginia Community College
Payroll Operations Specialist
🇺🇸 Hybrid - Daleville, VA
🕑 Full-Time
💰 $53K - $63K
💻 Human Resources
🗓️ July 18th, 2025
Edtech.com's Summary
Virginia's Community Colleges System (VCCS) is hiring a Payroll Operations Specialist. This role involves processing payroll accurately and timely for Shared Services Center customers, ensuring compliance with policies, regulations, and audit requirements. The specialist will work independently and collaboratively to identify process improvements and manage payroll support functions.
Highlights
- Process payroll following established policies and ensure timely, accurate payments and withholding.
- Maintain compliance with IRS, Department of Accounts Payroll Bulletins, and Payroll Manager directives.
- Work independently and in teams to identify payroll operation efficiencies and improvements.
- Interact cross-functionally within the Shared Services Center department.
- Required knowledge of Internal Revenue Code, fiscal operations, and payroll best practices.
- Proficiency in Microsoft Office, especially Excel; ability to manipulate data through various software applications.
- Experience in payroll, human resources, finance, or accounting fields.
- Hiring range is $53,000 to $63,000 annually, full-time with a Monday-Friday 8:00 am-5:00 pm schedule.
- Hybrid telework option available, requiring some in-office presence.
- Preferred experience includes multi-state taxation, state government or higher education payroll systems, and Peoplesoft/Oracle; certifications like FPC or CPP are desirable.
Payroll Operations Specialist Full Description
Payroll Operations Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Payroll Operations Specialist
Role Title | Finan Svcs Spec I
Role Code | 19031-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 27000310
Agency | VCCS-Shared Services Center
Division | Shared Services Center (Div)
Work Location | Botetourt - 023
Hiring Range | $53,000 - $63,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday-Friday
8:00 am-5:00 pm
Sensitive Position | No
Job Description |
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Process payroll through identified policies and procedures for the Shared Services Center customers, ensuring timely and accurate payment and required withholding is made. The payroll specialist must be able to work independently as well as in a team environment to help identify process improvements and efficiencies in Payroll Operations. This includes contributing, planning, organizing, and processing to ensure all payroll support functions are administered timely and accurately while all audit requirements are met. Ability to work cross-functionally within the department. Remain informed on all payroll projects, Payroll Service Level Agreement, and updates as directed by the Payroll Manager, IRS, and Department of Accounts Payroll Bulletins.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge: Comprehensive knowledge of Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit, payment, and wage and tax reporting requirements. Comprehensive knowledge of fiscal operations management and accounting. Working knowledge of payroll best practices including compliance, federal, and state regulations.
Skills:
Retrieving and manipulating data via online access in database files through various software applications. Excellent analytical skills. Excellent communication skills, verbal and written. Excellent interpersonal skills for building relationships with our customers. Intermediate skills in using personal computer applications and Microsoft Office products, including proficiency in Excel. Excellent attention to detail. Excellent mathematical aptitude and numerical skills.
Abilities:
Ability to work with minimal supervision and be independently accountable for meeting deadlines timely and accurately. Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely. Ability to deal sensitively with confidential information. Ability to work independently as well as a team member. Ability to work effectively with a wide range of constituencies.
Attributes:
Willingness and ability to be flexible and to grow professionally as the position changes. Practices ethical behavior and demonstrates and supports SSC values and mission. Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Minimum Qualifications: Experience in one or more of the following fields: Payroll, Human Resources, Finance, or Accounting. Intermediate level experience with Microsoft Office, specifically with Excel.
Additional Considerations | Additional Considerations: Fundamental experience with Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements. Experience or knowledge of multi-state taxation. Experience in state government or higher education. Experience with healthcare, retirement, or other benefit reconciliations. Experience with Peoplesoft/Oracle systems. Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Less than 5%.
Role Title | Finan Svcs Spec I
Role Code | 19031-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 27000310
Agency | VCCS-Shared Services Center
Division | Shared Services Center (Div)
Work Location | Botetourt - 023
Hiring Range | $53,000 - $63,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday-Friday
8:00 am-5:00 pm
Sensitive Position | No
Job Description |
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Process payroll through identified policies and procedures for the Shared Services Center customers, ensuring timely and accurate payment and required withholding is made. The payroll specialist must be able to work independently as well as in a team environment to help identify process improvements and efficiencies in Payroll Operations. This includes contributing, planning, organizing, and processing to ensure all payroll support functions are administered timely and accurately while all audit requirements are met. Ability to work cross-functionally within the department. Remain informed on all payroll projects, Payroll Service Level Agreement, and updates as directed by the Payroll Manager, IRS, and Department of Accounts Payroll Bulletins.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge: Comprehensive knowledge of Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit, payment, and wage and tax reporting requirements. Comprehensive knowledge of fiscal operations management and accounting. Working knowledge of payroll best practices including compliance, federal, and state regulations.
Skills:
Retrieving and manipulating data via online access in database files through various software applications. Excellent analytical skills. Excellent communication skills, verbal and written. Excellent interpersonal skills for building relationships with our customers. Intermediate skills in using personal computer applications and Microsoft Office products, including proficiency in Excel. Excellent attention to detail. Excellent mathematical aptitude and numerical skills.
Abilities:
Ability to work with minimal supervision and be independently accountable for meeting deadlines timely and accurately. Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely. Ability to deal sensitively with confidential information. Ability to work independently as well as a team member. Ability to work effectively with a wide range of constituencies.
Attributes:
Willingness and ability to be flexible and to grow professionally as the position changes. Practices ethical behavior and demonstrates and supports SSC values and mission. Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.
Minimum Qualifications: Experience in one or more of the following fields: Payroll, Human Resources, Finance, or Accounting. Intermediate level experience with Microsoft Office, specifically with Excel.
Additional Considerations | Additional Considerations: Fundamental experience with Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements. Experience or knowledge of multi-state taxation. Experience in state government or higher education. Experience with healthcare, retirement, or other benefit reconciliations. Experience with Peoplesoft/Oracle systems. Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Less than 5%.
Posting Detail Information
Posting Number | CLS_3872P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 07/11/2025
Job Close Date | 07/24/2025
Open Until Filled |
Agency Website | www.ssc.vvcs.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/86765
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 07/11/2025
Job Close Date | 07/24/2025
Open Until Filled |
Agency Website | www.ssc.vvcs.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/86765
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
About VCCS
Quick Links
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© 2020 Virginia Community Colleges • All Rights Reserved
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