Utah State University
Program Assistant II
🇺🇸 Logan, UT
🕑 Part-Time
💰 TBD
💻 Project Management
🗓️ May 29th, 2025
Edtech.com's Summary
Utah State University is hiring a Program Assistant II. This role provides organizational and administrative support to the Executive Director and Associate Director at the Center for Empowering Teaching Excellence. The Program Assistant II manages calendars, correspondence, and operational workflows, assists with strategic project coordination, and supports communication processes and institutional partnerships.
Highlights
Highlights
- Manage calendars and scheduling for director meetings.
- Draft, proofread, and format communications.
- Assist with coordination of strategic projects and events.
- Maintain digital filing systems and track key deadlines.
- Provide logistic support for the ETE Annual Conference.
- Proficiency with Microsoft Office and Adobe Creative Suite required.
- Requires two years of experience or an associate degree/technical training.
- Benefits include excellent health coverage.
Program Assistant II Full Description
Overview:
The Program Assistant II provides essential organizational and administrative support to the Executive Director and Associate Director of Educational Initiatives and Innovation in the Center for Empowering Teaching Excellence (ETE) at Utah State University.
This position plays a key role in maintaining smooth daily operations across the Center’s leadership initiatives, communication processes, and institutional partnerships. Working closely with the Center’s senior leaders, the Program Assistant II manages calendars, correspondence, documents, and operational workflows while assisting with the coordination of strategic projects and internal reporting.
This role requires strong attention to detail, effective time management, and a collaborative mindset to support a fast-paced, high-impact academic unit.
- This position is eligible for hybrid work within the state of Utah.
Responsibilities:
Executive and Operational Support:
Executive and Operational Support:
- Manage calendars and scheduling for the Executive Director and Associate Director of Educational Initiatives and Innovation, including coordination of meetings with faculty, academic leadership, and internal and external partners
- Prepare agendas, take notes, and assist with follow-up communications for high-level meetings attended by the Executive Director and Associate Director of Educational Initiatives and Innovation
- Draft, proofread, and format internal and external communications, including email correspondence, memos, and reports
- Maintain organized digital filing systems and track key deadlines for ongoing initiatives and deliverables
- Assists in preparing monthly budget reports for the Executive Director and Associate Director of Educational Initiatives and Innovation
Project Coordination and Support:
- Provide the main logistical support for the ETE Annual Conference
- Assist with the coordination of projects and strategic initiatives led by the Executive Director and Associate Director of Educational Initiatives and Innovation, including but not limited to the Empower Teaching Open Access Book Series, the President’s Leadership Academy (PLA), strategic planning processes, and faculty development initiatives
- Organize project-related materials and communication, ensuring clear timelines and deliverables to key stakeholders
- Help track action items and support accountability for cross-functional teams and working groups
- Streamlines procedures to improve efficiency of ETE’s services and programming
Communication and Stakeholder Engagement:
- Serve as a point of contact for general inquiries to the Center, directing questions to appropriate staff or resources
- Support the coordination of communications with campus partners, including compiling email lists, drafting outreach, and managing document-sharing systems
- Help maintain consistency in messaging and document branding across presentations, reports, and internal materials
Event and Meeting Logistics:
- Coordinate logistics for meetings, retreats, and workshops led by the Executive Director or Associate Director of Educational Initiatives and Innovation, including reserving spaces, arranging technology, and preparing materials
- Assist with the coordination of events related to ETE teaching, research, and leadership initiatives
Reporting and Documentation:
- Assist with gathering, formatting, and compiling data or documentation for internal reports, grant proposals, and strategic planning documents
- Help maintain records of participation, feedback, and outcomes related to leadership and faculty development programs
- Support the collection and organization of qualitative and quantitative data for institutional reporting and impact narratives
General Office Support:
- Provide backup coverage and general administrative support to the broader ETE team as needed
- Monitor supply levels and place orders in collaboration with other program staff
- Maintains and creates website content
- Assist with onboarding new staff and faculty collaborators by preparing materials and providing logistical support
Qualifications:
Minimum Qualification:
Minimum Qualification:
- Two years of experience or an associate degree/technical training is required.
Knowledge, Skills, & Abilities
- Organizational Skills: Ability to coordinate and manage multiple events, timelines, and priorities efficiently.
- Communication & Marketing: Proficiency in creating written materials, social media posts, newsletters, and event announcements; knowledge of communication principles and marketing techniques.
- Technical Proficiency: Competence with basic office equipment, databases, and computer software (e.g., Microsoft Office, Adobe Creative Suite, social media platforms).
- Customer Service: Ability to represent the department in a positive manner; respond to inquiries professionally and courteously.
- Problem-Solving: Skilled in creative, proactive approaches to address logistical challenges and resolve issues.
- Confidentiality: Ability to handle sensitive and confidential information responsibly.
- Initiative: Capable of working independently, making routine decisions, and improving processes without close supervision.
- Knowledge of University Policies: Familiarity with institutional guidelines regarding events, purchasing, and general administrative duties (or willingness to learn quickly).
Required Documents:
Along with the online application, please attach:
1.Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2.Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
*updated 09/2023
Along with the online application, please attach:
1.Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2.Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 02/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
*updated 09/2023
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