Utah State University
Program Coordinator II
🇺🇸 Logan, UT
🕑 Full-Time
💰 TBD
💻 Other
🗓️ December 5th, 2025
Edtech.com's Summary
Utah State University is hiring a Program Coordinator II to coordinate and manage a variety of events and programs primarily aimed at students and campus departments. The role involves event planning from pre-planning to on-site representation, financial management including budget preparation and invoice approval, and maintaining strong communication between university partners and external vendors.
Highlights
- Coordinate multiple events and programs with a focus on student and department events at Utah State University.
- Serve as a primary contact for clients, vendors, and service partners to ensure successful event execution.
- Supervise part-time employees and oversee contract creation and implementation.
- Prepare, track, and administrate event budgets and financial records, including invoice review and payment approval.
- Manage event data and build strong relationships with campus partners and community stakeholders.
- Required skills include proficiency with Microsoft Office and ability to learn specialized event management software (EMS, Cvent, Coursedog).
- Minimum qualifications: Six years related event coordination experience or a bachelor’s degree plus two years of related experience.
- Preferred qualifications: Bachelor’s degree in hospitality, event management, or communications; understanding of USU policies; and event management experience.
- Must be able to work flexible hours including some evenings and weekends and handle physical activities related to event setups.
- Compensation is commensurate with experience and includes excellent benefits.
Program Coordinator II Full Description
Overview:
The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for an Event Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple events & programs throughout the year with emphasis on student and department events. These events are geared toward USU students and campus departments which are hosted by Utah State University - Logan. The Event Coordinator provides event coordination services ranging from low-to-high complexity to include pre-planning, data entry, logistical arrangements, service partner communication, on-site event representation and follow-through. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs. Responsibilities:
Event Management:
- Provide Client consultation.
- Liaise between the client and the service partners and vendors needed to create successful events and meetings.
- Serve as the primary contact and supervisor of part-time employee(s).
- Oversee event contract creation and implementation.
- Learn and implement USU processes & procedures while meeting event expectations and outcomes.
- Compile and store all event data for historical data use.
- Establish a good working relationship with campus partners.
- Communicate ideas, goals, and objectives internally with team members to obtain successful results.
Financial Management:
- Prepare and track financial records, ensuring accurate, current revenue and expenditure information.
- Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
- Administrate budgeting process and final financial settlement of events within the Office of Events' procedures on closing events.
- Review service provider invoices and approve payments.
- Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.
Qualifications:
Minimum Qualifications:
- Six (6) years of related experience working with events in the capacity of coordination of logistics OR a bachelor's degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
- Proficient in managing multiple tasks while maintaining professional demeanor and emotional intelligence in stressful situations.
Preferred Qualifications:
- Bachelor's degree in hospitality, conference/event management or communications with emphasis in event planning
- Experience in event management and coordination.
- Understanding of USU campus policies and procedures
- Training in any of the following software programs:
- EMS
- Cvent
- Coursedog
Knowledge, Skills, & Abilities:
- Ability to work a non-traditional schedule, including some evenings and weekends.
- Ability to pay attention to detail.
- Thorough knowledge of Microsoft Office in a Windows environment.
- Ability to work with other custom database systems for which training is provided.
- Knowledge and experience with basic bookkeeping practices and procedures.
- Strong organizational skills and attention to detail.
- Strong clerical and record keeping ability.
- Ability to manage and complete multiple projects and deadlines simultaneously.
- Excellent written communication skills, including correct grammar, spelling, and proofreading.
- Excellent verbal communication skills.
Required Documents:
Along with the online application, please attach:
- Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
- Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.** Advertised Salary: Commensurate based on experience, plus excellent benefits ADA:
Employees work indoors and outdoors, depending on the venue of the event. Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. This position requires moderate physical activity, including the handling of objects up to 25 pounds and/or standing or walking more than one hour per day. University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 09/2025 Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew PinnerExecutive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1475 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1475 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov
*updated 10/2025
Similar Jobs
Senior Growth Specialist
Preply
🇪🇸 Remote - Barcelona, Barcelona
Employer Engagement Coordinator
Texas State University
🇺🇸 San Marcos, TX
Compensation Manager
University of Houston
🇺🇸 Houston, TX
Associate Dean
San Diego Community College District
🇺🇸 San Diego, CA
CAS Administrative Coordinator
University of Vermont
🇺🇸 Burlington, VT
