Marshall University
Program Manager for Outreach and Student Engagement
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IRB
Salesforce
Edtech.com's Summary
Marshall University is hiring a Program Manager for Outreach and Student Engagement. This position leads the development, implementation, and evaluation of strategic outreach and student engagement programs that support recruitment, retention, and success of medical students, especially focusing on underserved populations in West Virginia and rural areas. The role involves managing pathway programs, recruitment initiatives, grant development, and regulatory compliance with the institutional Review Board.
Highlights
- Manage recruitment outreach initiatives aligned with School of Medicine priorities and support applicant engagement.
- Design, implement, and evaluate pathway and summer enrichment programs using data-driven approaches.
- Support medical student affinity organizations and develop student engagement and professional development programming.
- Assist with grant proposal development, budget coordination, and compliance with sponsor reporting requirements.
- Manage IRB protocols, ensure regulatory compliance, and maintain required documentation.
- Develop metrics and prepare reports on outreach effectiveness, applicant pipeline growth, and student engagement outcomes.
- Create and submit program budgets; support accreditation-related reporting including LCME standards.
- Proficient with CRM tools such as REDcap, Salesforce, or Excel for tracking engagement data.
- Required qualifications include a Master’s degree in higher education, public health, healthcare administration, or related field and at least three years of relevant professional experience.
- Experience preferred in medical school admissions, pathway programming, managing externally funded programs, IRB processes, and student organization support.
Program Manager for Outreach and Student Engagement Full Description
Program Manager for Outreach and Student Engagement
Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
- Work week is 37.5 hrs.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Holidays – Employees receive 13 Paid Holidays
- Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
- Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
We are . . . Marshall!
Position Information
Position Title | Program Manager for Outreach and Student Engagement
Banner Position Number | 002853
E-Class | NC - Nonclassified - .53 or >
Department | Office of Student Outreach & Engmt. - MU9104
Job Description | Job Summary/Purpose
The Program Manager for Outreach & Engagement provides operational coordination and management for pathway programs, recruitment outreach initiatives. student engagement programming, grant development, and divisional research compliance within the Division of Admissions, Advising & Student Life.
The Program Manager for Outreach & Student Engagement is responsible for the development, implementation, and evaluation of strategic outreach initiatives and student engagement programs that support the recruitment, retention, and success of a mission-aligned medical student body. This role collaborates across Admissions. Student Affairs, and external partners to strengthen pathway programs, enhance community engagement, and promote access to medical education, with a particular focus on West Virginia and rural populations.
Reporting to the Senior Associate Dean of Admissions, Advising & Student Life, this position manages outreach and recruitment initiatives, strengthens Institutional recruitment pathways, supports medical student affinity organizations. assists in securing external funding lo sustain and expand pathway programming, and manages the division’s regulatory compliance with the institutional Review Board (IRB).
Work Environment This position is primarily office-based with regular travel for recruitment activities. Evening and weekend work may be required to support outreach events, recruitment activities, and student programming.
Essential Duties and Responsibilities
Recruitment & OutreachDevelop & coordinate recruitment outreach initiative aligned with the School of Medicine priorities Support the Admissions office with applicant engagement and recruitment programming Conduct recruitment travel in-state and out-of-state to colleges, universities, and professional conferences Build and maintain partnerships with pre-health advisors, educational institutions, and community organizations Represent the School of Medicine at recruitment events, fairs, and community engagements Support initiatives that promote awareness of careers in medicine, particularly among underserved populations Assist with the development of presentations and recruitment materials Track and report recruitment engagement metrics and outcomes
Pathway Program Oversight Design, implement, and evaluate pathway programs aligned with institutional mission Coordinate summer enrichment programs, workshops, and pre-medical development initiatives Track participant outcomes and assess program effectiveness using data-driven approaches Collaborate with faculty faculty, advisors, and external partners to enhance program impact Provide operational insight of pathway and enrichment programs Coordinate logistics, programming, and evaluation of outreach initiatives Monitor program effectiveness and prepare annual outcome reports Support alignment of pathway initiatives with accreditation and institutional goals Collect, analyze, and report on program performance, impact, and outreach metrics Track and report engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel)
Student Engagement & Affinity GroupsSupport medical student affinity organizations; assist with program coordination, event logistics budget tracking and compliance Support student leadership development and engagement initiatives and activities Develop programming that supports student engagement, belonging, and professional development Partner with Student Affairs to support initiatives that promote wellness, inclusion, and professional identity formation Support retention-focused strategies across the learner lifecycle
Grant Development &ManagementIdentify federal, state, foundation, and private funding opportunities Assist in the preparation, writing, and submission of grant proposals Assist in the coordination of grant budgets in collaboration with leadership and finance Assist with ensuring compliance with sponsor reporting requirements Track measurable outcomes tied to grant deliverables
IRB& Regulatory ComplianceManage IRB protocols related to outreach, recruitment, and program evaluation Maintain required regulatory documentation and ensure timely submissions, amendments, and renewals Ensure compliance with university policies with university policies and applicable federal regulations
Program Evaluation & ReportingDevelop metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes Prepare reports and presentations for leadership on program impact and strategic recommendationsEnsure compliance with institutional policies and accreditation standards (e.g., LCME considerations)
Program AdministrationDevelop and submit program budgets for review and approval Prepare reports and presentations for senior leadership Support accreditation-related reporting as applicable.
Salary Range | Salary is commensurate with experience, education, and internal equity
Salary Type | Salary
Time Type | Full-Time
Work Location | MUSOM - Marshall University School of Medicine
Banner Position Number | 002853
E-Class | NC - Nonclassified - .53 or >
Department | Office of Student Outreach & Engmt. - MU9104
Job Description | Job Summary/Purpose
The Program Manager for Outreach & Engagement provides operational coordination and management for pathway programs, recruitment outreach initiatives. student engagement programming, grant development, and divisional research compliance within the Division of Admissions, Advising & Student Life.
The Program Manager for Outreach & Student Engagement is responsible for the development, implementation, and evaluation of strategic outreach initiatives and student engagement programs that support the recruitment, retention, and success of a mission-aligned medical student body. This role collaborates across Admissions. Student Affairs, and external partners to strengthen pathway programs, enhance community engagement, and promote access to medical education, with a particular focus on West Virginia and rural populations.
Reporting to the Senior Associate Dean of Admissions, Advising & Student Life, this position manages outreach and recruitment initiatives, strengthens Institutional recruitment pathways, supports medical student affinity organizations. assists in securing external funding lo sustain and expand pathway programming, and manages the division’s regulatory compliance with the institutional Review Board (IRB).
Work Environment This position is primarily office-based with regular travel for recruitment activities. Evening and weekend work may be required to support outreach events, recruitment activities, and student programming.
Essential Duties and Responsibilities
Recruitment & OutreachDevelop & coordinate recruitment outreach initiative aligned with the School of Medicine priorities Support the Admissions office with applicant engagement and recruitment programming Conduct recruitment travel in-state and out-of-state to colleges, universities, and professional conferences Build and maintain partnerships with pre-health advisors, educational institutions, and community organizations Represent the School of Medicine at recruitment events, fairs, and community engagements Support initiatives that promote awareness of careers in medicine, particularly among underserved populations Assist with the development of presentations and recruitment materials Track and report recruitment engagement metrics and outcomes
Pathway Program Oversight Design, implement, and evaluate pathway programs aligned with institutional mission Coordinate summer enrichment programs, workshops, and pre-medical development initiatives Track participant outcomes and assess program effectiveness using data-driven approaches Collaborate with faculty faculty, advisors, and external partners to enhance program impact Provide operational insight of pathway and enrichment programs Coordinate logistics, programming, and evaluation of outreach initiatives Monitor program effectiveness and prepare annual outcome reports Support alignment of pathway initiatives with accreditation and institutional goals Collect, analyze, and report on program performance, impact, and outreach metrics Track and report engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel)
Student Engagement & Affinity GroupsSupport medical student affinity organizations; assist with program coordination, event logistics budget tracking and compliance Support student leadership development and engagement initiatives and activities Develop programming that supports student engagement, belonging, and professional development Partner with Student Affairs to support initiatives that promote wellness, inclusion, and professional identity formation Support retention-focused strategies across the learner lifecycle
Grant Development &ManagementIdentify federal, state, foundation, and private funding opportunities Assist in the preparation, writing, and submission of grant proposals Assist in the coordination of grant budgets in collaboration with leadership and finance Assist with ensuring compliance with sponsor reporting requirements Track measurable outcomes tied to grant deliverables
IRB& Regulatory ComplianceManage IRB protocols related to outreach, recruitment, and program evaluation Maintain required regulatory documentation and ensure timely submissions, amendments, and renewals Ensure compliance with university policies with university policies and applicable federal regulations
Program Evaluation & ReportingDevelop metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes Prepare reports and presentations for leadership on program impact and strategic recommendationsEnsure compliance with institutional policies and accreditation standards (e.g., LCME considerations)
Program AdministrationDevelop and submit program budgets for review and approval Prepare reports and presentations for senior leadership Support accreditation-related reporting as applicable.
Salary Range | Salary is commensurate with experience, education, and internal equity
Salary Type | Salary
Time Type | Full-Time
Work Location | MUSOM - Marshall University School of Medicine
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education | Master’s degree in higher education, public health, healthcare administration, or related field.
Experience | Minimum of three (3) years of professional experience in academic medicine, higher education, outreach programming, admissions, student affairs, or program management. Demonstrated experience with project coordination and data tracking. Experience assisting with grant proposal development. Experience with or familiarity with IRB submission and research compliance processes. Strong written, verbal, and organizational skills. Ability to travel in-state and out-of-state.
Experience | Minimum of three (3) years of professional experience in academic medicine, higher education, outreach programming, admissions, student affairs, or program management. Demonstrated experience with project coordination and data tracking. Experience assisting with grant proposal development. Experience with or familiarity with IRB submission and research compliance processes. Strong written, verbal, and organizational skills. Ability to travel in-state and out-of-state.
Preferred Qualifications
Education |
Experience | Experience in medical school admissions or pathway programming. Experience managing externally funded programs. Familiarity with LCME accreditation standards. Experience supporting student organizations or affinity groups
Experience | Experience in medical school admissions or pathway programming. Experience managing externally funded programs. Familiarity with LCME accreditation standards. Experience supporting student organizations or affinity groups
Posting Detail Information
Posting Number | MU1255E
Open Date | 06/10/2026
Close Date |
Open Until Filled | Yes
Special Instructions Summary |
Open Date | 06/10/2026
Close Date |
Open Until Filled | Yes
Special Instructions Summary |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Master's degree in higher education, public health, healthcare administration, or related field?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
Marshall University
One John Marshall Drive
Huntington, WV 25755
One John Marshall Drive
Huntington, WV 25755
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