QIS Project Manager

QIS Project Manager

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Posting Details

 Posting Details 

Job #  | 042287
Department Code  | 21825-3210
Department  | Physics
Job Title  | QIS Project Manager
Location  | Syracuse, NY
Pay Range  | $62,400 - $80,000
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S4
FLSA Status  | Exempt
Hours  | Standard University business hours.

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Full-time
Campus  | Syracuse, NY
Unionized Position Code  | Not Applicable

Job Description  | The Project Manager will oversee the research operations of the Institute for Quantum Information and Science, supporting faculty who manage multiple large scale grants from both private foundations and federal agencies. These grants often involve complex reporting and administrative requirements. In this role, the Project Manager will develop strategic recruitment plans for research personnel and serve as a liaison between the institute and key administrative offices, including Sponsored Programs, Sponsored Accounting, and NSF program officers. The position also provides comprehensive administrative support to faculty, postdoctoral scholars, and research assistants.

Additional responsibilities include creating and executing communications strategies to promote the institute’s research activities to private foundations and federal agencies. The Project Manager will manage budgets and financial projections for a range of grants, from single investigator awards to multi principal investigator and multi-institutional collaborations, and coordinate with principal investigators at partner institutions to ensure smooth collaboration and compliance. The role requires proactive and independent management of award reporting for both federal and private sponsors, as well as oversight of procurement processes including equipment purchases, travel arrangements, and other research related expenses. The Project Manager will also be responsible for managing the calendar and scheduling for the institute’s directors.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience  | Master’s degree in liberal arts, STEM, management, or social science discipline, or equivalent combination of education and experience.
Skills and Knowledge  | Research management. Grant writing and management. Excellent communication skills. Budget experience. Ability to handle competing deadlines.

Responsibilities  | Award management throughout the lifecycle of the award, contacting NSF, DOE, etc. program officers prior to submission to discuss solicitation requirements, establishment and management of multi-institution collaborations, proposal development, and post-award budgeting, reporting and grant life-cycle management. Proactive and independent management of reporting of awards to federal agencies and private foundations. Coordinates fiscal administration and financial reporting of sponsored projects. Oversees fiscal activities. Monitors schedules for sponsor-required reporting. Facilitates proposal development (pre-award) processes to ensure complete and on-time submission of proposals for grants and contracts. Develops project budgets considering sponsor and University policies. Interprets sponsor guidelines and University policies for faculty and staff in partnership with Office of Sponsored Programs. Maintains knowledge of existing laws, policies, and procedures necessary to comply with Federal, State, University, and sponsor regulations concerning grants and contracts. Serves as liaison to central units. Budget oversight and budget projections for grants ranging from individual investigator to multi-principal investigator and multi-institution proposals and awards. Liaise with principal investigators from other institutions on administration of sub-contracts. Manage processing of equipment purchasing, travel, and other expenses. Develop communication plans to disseminate information in institutes research to the public and scientific community, ensuring proactive dissemination of the group’s research activities with private foundations and federal agencies. Calendar and schedule management for the institute director. Other duties as assigned.
Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link  | https://www.sujobopps.com/postings/111040
Job Posting Date  | 10/03/2025
Application Deadline  |
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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