Appalachian State University
RIEEE Program Assistant
🇺🇸 Boone, NC
🕑 Full-Time
💰 $18 - $22 per Hour
💻 Other
🗓️ July 16th, 2025
Edtech.com's Summary
- Process contracts, invoices, deposits, and ensure financial compliance.
- Manage PCard reconciliations, travel approvals, reimbursements, and purchasing activities.
- Support time and leave reporting, payroll processes, and budget tracking.
- Assist with event logistics, registration, scheduling, and internal reporting.
- Supervise Student Office Assistant to ensure task completion.
- Maintain office supplies, equipment, workspaces, fixed assets, and schedule shared spaces.
- Use Banner Finance, Yo-Mart, and related business operation platforms.
- Bachelor’s degree or equivalent combination of training and experience required.
- Preferred experience includes academic/research grant management and supervising student employees.
- Hourly pay range is $18.00 - $22.00 with a work schedule of 30-40 hours per week over 11 months annually.
RIEEE Program Assistant Full Description
Location | Boone, NC
Position Number | N07570
Department | Res Inst Energy, Environ & Economic - 230000
Position Summary Information
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
License/Certification Required |
Essential Job Functions | Position Summary: The Program Assistant provides essential administrative, financial, and operational support to the Research Institute for Environment, Energy, and Economics (RIEEE) and its affiliated centers. RIEEE works with faculty partners across campus to pursue and manage grant funding and related programming. Working under the direction of the Business Operations Manager, this role ensures the smooth execution of business operations, financial transactions, office management, and event and workshop logistics. The Program Assistant also plays a key role in streamlining administrative processes, generating data for reports, and overseeing student office support.
Key Responsibilities:
Administrative and Business Operations Support
The Program Assistant plays a vital role in supporting the daily business operations of
RIEEE and its affiliated centers by assisting with: Processing contracts, invoices, and deposits, ensuring timely payments and financial compliance. Managing PCard reconciliations, travel approvals and reimbursements,and various purchasing activities. Supporting time and leave reporting and payroll processes forinstitute and center employees. Organizing and generating data for reports to assist the Business Operations Manager with budget tracking and fund management.
Program and Event Coordination
The Program Assistant supports the planning and execution of workshops ,conferences, and events hosted by RIEEE, its affiliated centers, and faculty partners. Responsibilities include: Assisting with event logistics, registration, and scheduling to ensuresmooth execution. Coordinating internal reporting processes, including event attendance and research impact metrics. Supporting communications efforts by curating email distribution lists, occasionally updating website content, and formatting and/or printing outreach materials. Monitoring and supervising the Student Office Assistant, ensuring task completion and operational efficiency.
Office Management
The Program Assistant ensures efficient operation and organization of RIEEE’s office space by: Procuring, organizing, and maintaining office supplies and equipment, ensuring availability for staff and faculty. Coordinating the allocation and organization of office spaces, assisting with office moves, workspace assignments, and resource distribution. Tracking and maintaining fixed assets, processing work orders, and ensuring office operations run efficiently. Managing the scheduling and use of shared spaces, including conference rooms, meeting areas, and common workspaces to optimize accessibility and efficiency.
Preferred Qualifications | Experience in academic, research, and/or grants management environments. Experience with Banner Finance, Yo-Mart, and other platforms used for business operations at Appalachian State Experience supervising student employees. Familiarity with budget reporting processes.
Work Schedule/Hours | Flexible, with regular schedule during normal business hours; occasional evening and
weekend work and travel required.
Number of Hours Per Week | 30-40
Number of Months Per Year | 11
Mandatory Staff | No
Physical Demands of Position | An individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Hiring Range | $18.00 - $22.00
Closing Date | 07/27/2025
Open Until Filled | No
Applicant Pool Preference | External (Post on the Web)
Special Instructions to Applicants |
Quick Link | https://appstate.peopleadmin.com/postings/51532
Posting Number | 201500975P
- Resume
- Cover Letter / Letter of Interest
- List of References with Contact Information
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
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