Edtech.com's Summary

Macmillan Publishing is hiring a Royalties Assistant/Coordinator (Contract) to support the Royalties and Finance Operations teams by managing physical and digital royalty processes, maintaining organized systems, and providing targeted project support. The role includes coordinating statement production, mail handling, documentation management, and assisting with administrative and data tasks to ensure efficient and accurate royalty operations.

Highlights

Coordinate statement printing, stuffing, and mail management including returned checks and tax forms
Maintain and reorganize royalty-related Google drives and create a dashboard for easy access to documentation
Assist with closing out the royalty file archiving project and organizing the in-office royalty space and supplies
Support VP, Royalties with editing and creating manual statements, data cleanup, and research
Use Microsoft Excel, Word (mail merge), Adobe Acrobat, and Google Workspace proficiently
Requires 1-2 years of relevant office experience and familiarity with book publishing or royalties
Prior experience with the Biblio royalty platform is a plus
Work includes both independent tasks and team collaboration with established communication skills
Pay rate ranges from $25 to $30 per hour for 35-40 hours per week
Must attend the office at least twice a week and demonstrate high standards of integrity and ethics

Royalties Assistant/Coordinator (Contract) Full Description

Royalties Assistant/Coordinator (Contract)

Job Category: Finance

Requisition Number: ROYAL003304

Full-Time
Remote

Job Details

Description

Macmillan Publishing is seeking a Royalties Assistant. This role would report to the VP of Royalties and support the day to day functioning of the Royalties and Finance Operations teams by managing physical and digital royalty processes, maintaining organized systems, and providing targeted project support. This role ensures smooth statement production, efficient mail handling, clean documentation, and well-maintained operational resources, enabling the broader team to work efficiently and accurately.

Major Responsibilities:

Coordinating statement printing and stuffing
Managing mail (returned checks, bank enrollments, tax forms)
Re-organizing the multiple royalty Google drives and standardizing folders
Assisting with documentation needs, including creating a "dashboard" for Royalty Managers to easily find forms, documentation, etc. that is situation-based. Maintaining and updating this as things change and develop
Working with VP, Finance Operations to close out the royalty file archiving project
Organizing the in-office royalty space and supplies (paper, envelopes, stamps, labels, etc) so people can locate them easily. Managing inventory and ordering supplies when needed
Assisting VP, Royalties with editing and creating manual statements for reserve adjustments, payment adjustments, etc.
Assisting VP, Royalties with data cleanup or research
Other in-person projects tasks, e.g. mail merge and mass mailings for bank and tax forms

Qualifications:

1-2 years relevant office experience
Familiarity with book publishing industry and/or royalties
Familiarity with Biblio royalty platform is a plus
Will need to be able to come into the office at least twice a week
Must be detail-oriented, process-oriented, and exercise good judgment
Comfort with technology and systems--Proficiency with Microsoft Excel, Word (ie.mail merge), Adobe Acrobat, and Google Workspace
Must have high personal and professional standards of integrity and ethics
Established written and verbal communication skills
Demonstrated ability to multitask and handle multiple tasks at once
Demonstrated ability to work both independently and collaboratively within a team environment

Pay Rate: $25-30/ hour.

Hours: 35-40 hours/week

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Original Job Description

Royalties Assistant/Coordinator (Contract)

Job Category: Finance

Requisition Number: ROYAL003304

Full-Time
Remote

Job Details

Description

Major Responsibilities:

Coordinating statement printing and stuffing
Managing mail (returned checks, bank enrollments, tax forms)
Re-organizing the multiple royalty Google drives and standardizing folders
Assisting with documentation needs, including creating a "dashboard" for Royalty Managers to easily find forms, documentation, etc. that is situation-based. Maintaining and updating this as things change and develop
Working with VP, Finance Operations to close out the royalty file archiving project
Organizing the in-office royalty space and supplies (paper, envelopes, stamps, labels, etc) so people can locate them easily. Managing inventory and ordering supplies when needed
Assisting VP, Royalties with editing and creating manual statements for reserve adjustments, payment adjustments, etc.
Assisting VP, Royalties with data cleanup or research
Other in-person projects tasks, e.g. mail merge and mass mailings for bank and tax forms

Qualifications:

1-2 years relevant office experience
Familiarity with book publishing industry and/or royalties
Familiarity with Biblio royalty platform is a plus
Will need to be able to come into the office at least twice a week
Must be detail-oriented, process-oriented, and exercise good judgment
Comfort with technology and systems--Proficiency with Microsoft Excel, Word (ie.mail merge), Adobe Acrobat, and Google Workspace
Must have high personal and professional standards of integrity and ethics
Established written and verbal communication skills
Demonstrated ability to multitask and handle multiple tasks at once
Demonstrated ability to work both independently and collaboratively within a team environment

Pay Rate: $25-30/ hour.

Hours: 35-40 hours/week

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Royalties Assistant/Coordinator (Contract)

Edtech.com's Summary

Royalties Assistant/Coordinator (Contract) Full Description

Royalties Assistant/Coordinator (Contract)

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