J Sargeant Reynolds Community College
Scholarship Assistant
🇺🇸
Henrico, VA
🕑
Full-Time
💰
$42K - $50K
💻
Other
🗓️
March 30th, 2026
Edtech.com's Summary
J. Sargeant Reynolds Community College is hiring a Scholarship Assistant. The role involves providing administrative and project support to the Scholarship Office by assisting students in person and via phone and email, managing scholarship applications and records, and ensuring timely processing of scholarships and payments while escalating complex issues to the Scholarship Manager.
Highlights
- Assist students with scholarship inquiries through in-person visits, phone, and email, using the Student Information System (SIS).
- Process approximately 1,000 scholarship applications annually via the Scholarship Lifecycle Manager (SLM).
- Conduct eligibility reviews to verify recipients meet scholarship requirements.
- Maintain organized digital and physical records of applications, awards, agreements, and payments.
- Review and process scholarship documentation including payment requests and emergency grants/loans.
- Manage data entry and coordinate information sharing with Financial Aid and Business Offices.
- Support scholarship office operations by tracking deadlines and workflows.
- Participate in outreach and donor stewardship events on and off campus.
- Required skills include proficiency in Microsoft Office (Word, Excel, Access, Outlook) and internet-based systems.
- Minimum qualifications: high school diploma or equivalent and working knowledge of administrative office procedures.
- Salary range: $41,600 to $50,000, full-time position with standard daytime hours and occasional evening availability for events.
Scholarship Assistant Full Description
Scholarship Assistant
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Scholarship Assistant
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 28300021
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience. Salary range: $41,600 to $50,000.
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | This position is a full-time, non-exempt role, typically scheduled for 40 hours per week, Monday through Friday, during standard college business hours (generally between 8:15 a.m. and 5:00 p.m.).
This position is in-person to support front-office operations and student engagement.
Occasional evening or extended hours may be required to support scholarship-related outreach events and student engagement activities.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance.
Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Scholarship Assistant provides administrative and project support to the Scholarship Office by assisting with in-person visits, answering phones and emails, responding to student inquiries, and escalating more complex student issues to the Scholarship Manager. This role plays a key part in maintaining organized records, supporting scholarship processing and payments, and ensuring accurate and timely administrative operations. The position helps ensure students receive timely information and support related to scholarship opportunities and processes.
The Scholarship Assistant provides essential administrative and project support to the Scholarship Office. This role serves as a key point of contact for students, assisting with in-person visits, phone and email inquiries, and providing accurate information about scholarship opportunities and processes.
The position plays a vital role in maintaining organized records, supporting scholarship processing and payments, and ensuring efficient day-to-day operations. Complex student concerns are escalated to the Scholarship Manager as needed.
Key Responsibilities
Provide front-line customer service by assisting students in person, by phone, and via email with scholarship inquiries, including navigating funding through the Student Information System (SIS). Support the processing of approximately 1,000 scholarship applications annually using the Scholarship Lifecycle Manager (SLM). Conduct eligibility reviews (e.g., mid-year checks) to ensure recipients meet ongoing scholarship requirements. Maintain accurate, organized digital and physical records for scholarship applications, awards, agreements, and payments. Review and process scholarship documentation, including agreements, payment requests, reimbursements, and emergency grant/loan materials. Enter and manage data across systems and coordinate information sharing with internal partners, including the Financial Aid and Business Offices. Assist with administrative coordination of scholarship operations, including tracking deadlines, documentation, and workflows. Support outreach and engagement efforts by participating in on-campus and off-campus events and contributing to donor stewardship activities.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Minimum Qualifications Working knowledge of administrative and office support procedures. Proficiency with Microsoft Office (Word, Excel, Access, Outlook) and internet-based systems, with the ability to learn new technologies. High school diploma or equivalent.
Additional Considerations | Preferred Qualifications Experience maintaining records or managing data in spreadsheets or databases. Familiarity with student information systems or scholarship management platforms.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Occasional local travel is required to support off-campus outreach events and student engagement activities.
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 28300021
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience. Salary range: $41,600 to $50,000.
Emergency/Essential Personnel | No
EEO Category | 6-Administrative Support
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | This position is a full-time, non-exempt role, typically scheduled for 40 hours per week, Monday through Friday, during standard college business hours (generally between 8:15 a.m. and 5:00 p.m.).
This position is in-person to support front-office operations and student engagement.
Occasional evening or extended hours may be required to support scholarship-related outreach events and student engagement activities.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance.
Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Scholarship Assistant provides administrative and project support to the Scholarship Office by assisting with in-person visits, answering phones and emails, responding to student inquiries, and escalating more complex student issues to the Scholarship Manager. This role plays a key part in maintaining organized records, supporting scholarship processing and payments, and ensuring accurate and timely administrative operations. The position helps ensure students receive timely information and support related to scholarship opportunities and processes.
The Scholarship Assistant provides essential administrative and project support to the Scholarship Office. This role serves as a key point of contact for students, assisting with in-person visits, phone and email inquiries, and providing accurate information about scholarship opportunities and processes.
The position plays a vital role in maintaining organized records, supporting scholarship processing and payments, and ensuring efficient day-to-day operations. Complex student concerns are escalated to the Scholarship Manager as needed.
Key Responsibilities
Provide front-line customer service by assisting students in person, by phone, and via email with scholarship inquiries, including navigating funding through the Student Information System (SIS). Support the processing of approximately 1,000 scholarship applications annually using the Scholarship Lifecycle Manager (SLM). Conduct eligibility reviews (e.g., mid-year checks) to ensure recipients meet ongoing scholarship requirements. Maintain accurate, organized digital and physical records for scholarship applications, awards, agreements, and payments. Review and process scholarship documentation, including agreements, payment requests, reimbursements, and emergency grant/loan materials. Enter and manage data across systems and coordinate information sharing with internal partners, including the Financial Aid and Business Offices. Assist with administrative coordination of scholarship operations, including tracking deadlines, documentation, and workflows. Support outreach and engagement efforts by participating in on-campus and off-campus events and contributing to donor stewardship activities.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Minimum Qualifications Working knowledge of administrative and office support procedures. Proficiency with Microsoft Office (Word, Excel, Access, Outlook) and internet-based systems, with the ability to learn new technologies. High school diploma or equivalent.
Additional Considerations | Preferred Qualifications Experience maintaining records or managing data in spreadsheets or databases. Familiarity with student information systems or scholarship management platforms.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Occasional local travel is required to support off-campus outreach events and student engagement activities.
Posting Detail Information
Posting Number | CLS_4379P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 03/27/2026
Job Close Date | 04/17/2026
Open Until Filled |
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/94815
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 03/27/2026
Job Close Date | 04/17/2026
Open Until Filled |
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/94815
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have hands on administrative support experience and experience with Microsoft Word, Microsoft Excel and Microsoft Outlook?
- Yes
- No
- * How many years experience do you have working with MS Office suite, including Excel and Word?
- 0 to 3 years
- 4 to 6 years
- 7 or more years
- * Please describe your use of organizational skills, attention to detail and ability to multi-task in order to maintain complex and accurate records in an office setting.
(Open Ended Question) - * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Unofficial Transcript 2
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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