Edtech.com's Summary

Purdue University is hiring an Administrative Assistant to provide high-level support for the VP of Human Resources and HR senior leadership. The role involves managing calendars, coordinating HR onboarding and offboarding, handling communications, executing short-term projects, and ensuring confidentiality in sensitive matters.

Highlights

Support VP of HR with calendar management, travel arrangements, and liaison duties
Coordinate large HR meetings, events, and prepare reports and materials
Serve as Technical Coordinator for HR, managing IT communications and procurement
Manage new hire onboarding and offboarding processes and update internal platforms
Enter employee relations cases and analyze data from SuccessFactors, Cognos, and Maxient
Support Purdue Retirement Planning Committee and Retiree Association coordination
Required skills include advanced Word, Excel, PowerPoint, Outlook, and internet proficiency
Bachelor’s degree in Business, Communications, or related field and at least six months administrative experience
Strong communication, organizational, and time management abilities with confidentiality handling
Non-exempt position eligible for overtime, requires background check, no employment sponsorship

Senior Administrative Assistant and HR Coordinator Full Description

Job Summary

Provide high-level administrative support for the VP of Human Resources as well as Human Resources senior leadership. This blended role also provides the opportunity to support the delivery of HR Business Partner and Benefits Services as an HR Coordinator. Serve as a liaison with University-wide staff and external constituents independently interpreting and resolving matters through knowledge of university policies and procedures. Coordinate and execute short-term projects. Gather data and provide an initial analysis for further review. This role requires a high level of discretion and the ability to maintain strict confidentiality in handling sensitive information and communications.

Duties & Responsibilities

Provide support to the VP of HR serving as a liaison with University-wide staff and external constituents. Understand and explain University policies and procedures and respond to inquiries. Manage VPHR calendar and travel arrangements. Compile background materials for meetings, events, and outside engagements. Provide advance planning for the Vice President for upcoming reports, agenda items, and other office activities. Contribute to special projects as needed.
Provide support to HR senior leadership and overall department support in coordinating large meetings and events, preparing reports and support materils. Serve as the Technical Coordinator for Human Resources, facilitating communication regarding IT updates and issues, as well as coordinating hardware and software procurement.
Coordinate and execute short-term projects for benefits and HR business partner functions. Coordinate HR onboarding and offboarding processes and administer the tracking system. Serve as the HR Onboarding Coordinator, managing new hire onboarding, equipment logistics, and introductory meetings. Oversee offboarding and update internal platforms, including Teams, HR website, staff email group, and CUPA-HR memberships, to reflect staffing changes. Enter employee relations cases in Maxient. Pull reports and provide an initial analysis from SuccessFactors, Cognos, Maxient, etc. Coordinate Purdue's annual employee and retiree recognition programs by providing data and working with the vendor. Coordinate HR's Talent Share program.
Serve as administrative support and liaison to the Purdue Retirement Planning Committee and Purdue University Retiree Association, including but not limited to, coordination of meetings and spaces, meeting minutes and materials, and event coordination. Collaborate with the Office of Legal Counsel to provide requested employee records, including personnel and employee relations files.

What We're Looking For:

Bachelor's Degree in Business, Communications, or a related field
Six or months of experience providing high-level administrative support for programs or projects
Consideration will be given to an equivalent combination of required education and related work experience
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to identify problems and implement or recommend solutions
Ability to gather and analyze data to identify trends and propose a course of action based on findings

Additional Information:

To learn more about Purdue’s benefits summary
https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/pdf/summaries/2023/Benefits-summary-Admin-Op-2023.pdf
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EOE/AA:

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Original Job Description

Job Summary

Duties & Responsibilities

Provide support to the VP of HR serving as a liaison with University-wide staff and external constituents. Understand and explain University policies and procedures and respond to inquiries. Manage VPHR calendar and travel arrangements. Compile background materials for meetings, events, and outside engagements. Provide advance planning for the Vice President for upcoming reports, agenda items, and other office activities. Contribute to special projects as needed.
Provide support to HR senior leadership and overall department support in coordinating large meetings and events, preparing reports and support materils. Serve as the Technical Coordinator for Human Resources, facilitating communication regarding IT updates and issues, as well as coordinating hardware and software procurement.
Coordinate and execute short-term projects for benefits and HR business partner functions. Coordinate HR onboarding and offboarding processes and administer the tracking system. Serve as the HR Onboarding Coordinator, managing new hire onboarding, equipment logistics, and introductory meetings. Oversee offboarding and update internal platforms, including Teams, HR website, staff email group, and CUPA-HR memberships, to reflect staffing changes. Enter employee relations cases in Maxient. Pull reports and provide an initial analysis from SuccessFactors, Cognos, Maxient, etc. Coordinate Purdue's annual employee and retiree recognition programs by providing data and working with the vendor. Coordinate HR's Talent Share program.
Serve as administrative support and liaison to the Purdue Retirement Planning Committee and Purdue University Retiree Association, including but not limited to, coordination of meetings and spaces, meeting minutes and materials, and event coordination. Collaborate with the Office of Legal Counsel to provide requested employee records, including personnel and employee relations files.

What We're Looking For:

Bachelor's Degree in Business, Communications, or a related field
Six or months of experience providing high-level administrative support for programs or projects
Consideration will be given to an equivalent combination of required education and related work experience
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to identify problems and implement or recommend solutions
Ability to gather and analyze data to identify trends and propose a course of action based on findings

Additional Information:

To learn more about Purdue’s benefits summary
https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/pdf/summaries/2023/Benefits-summary-Admin-Op-2023.pdf
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EOE/AA:

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

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