Edtech.com's Summary

Albert Einstein College of Medicine is hiring a Senior Capital Projects Financial Analyst. The role manages financial tracking, budget oversight, contract administration, and project data management to support the design and construction team. The analyst ensures accurate reconciliation, processes invoices, oversees project milestones, and aids the transition to new project management software, collaborating with multiple departments.

Highlights

Maintain budget tracking and conduct budget vs. actual analysis for capital and renovation projects
Manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies
Support transition and data management of Project Management Software (Procore)
Generate financial reports using Banner, MicroMain, CMS, and Procore
Monitor change orders and ensure compliance with procurement and grant funding requirements
Required proficiency in Procore and Microsoft Excel, including pivot tables and financial modeling
Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or related field
Minimum 3 years experience in financial analysis, budget management, or construction project administration
Knowledge of AIA documents and construction management processes
Maximum salary of USD $85,000 per year

Senior Capital Projects Financial Analyst Full Description

About Us:

This position will support the design and construction team consisting of a director, 1-2 project managers and a design team. This role partners closely with the facilities department; procurement department; budget/finance dept and all other colleagues necessary for collaboration and teamwork. This position must have strong computer skills with an emphasis on knowledge in Procore (project management software) and Microsoft Office Suite. The position plays a key role in a successful construction project in keeping the project management software updated; assisting in all aspects of finanical and data management; contract administration and overall project organization.

POSITION RESPONSIBILITIES:

Financial Management & Budget Oversight

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs.
Conduct budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.

Project & Contract Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new Project Management Software (Procore), ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

QUALIFICATIONS:

Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore) is HIGHLY preferred.
Advanced proficiency in Microsoft Office with an emphasis on Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of capital planning, construction budgets, and financial reporting is a plus.
Must be knowledgeable in AIA documents
Must have experience using ProCore
Must have experience in using Excel for reconciliations (ie. V-Lookup)
Must have experience in the construction management process
Highly recommended experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Maximum Salary Range: USD $85,000.00/Yr.

Original Job Description

About Us:

Financial Management & Budget Oversight

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs.
Conduct budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.

Project & Contract Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new Project Management Software (Procore), ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

QUALIFICATIONS:

Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore) is HIGHLY preferred.
Advanced proficiency in Microsoft Office with an emphasis on Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of capital planning, construction budgets, and financial reporting is a plus.
Must be knowledgeable in AIA documents
Must have experience using ProCore
Must have experience in using Excel for reconciliations (ie. V-Lookup)
Must have experience in the construction management process
Highly recommended experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Maximum Salary Range: USD $85,000.00/Yr.

Let me find your next job.

Thanks - you're signed up.

Senior Capital Projects Financial Analyst

Edtech.com's Summary

Senior Capital Projects Financial Analyst Full Description

Senior Financial Analyst I

Financial Analyst

Financial Analyst

Financial Officer III

Asst. Vice President of Administration/Bursar