Edtech.com's Summary

Florida International University is hiring a Senior Certifying Coordinator - Office of Veteran and Military Affairs. The role processes VA educational benefit certifications for student veterans and military-connected students, acting as a school certifying official who confirms each term that students are properly certified and charged the correct tuition and fees. The coordinator works under the office director and with other university offices to keep benefit payments in line with state and federal regulations.

Highlights

Certify enrollment for students using Veterans Administration and state educational benefits each term, and monitor the related financial transactions with other university offices.
Monitor military-connected students' enrollment hours, degree plans, and academic standing through certification reviews and degree and grade reports, and refer students facing academic or personal difficulty to the VMA success coaching team.
Analyze Department of Defense and Florida Department of Veterans Affairs regulations and VMA policies to spot potential non-compliance, recommend changes, and put controls and audit checks in place.
Work with University Admissions, the Registrar, Financial Aid, enrollment services, and academic advisors to apply compliance procedures and evaluate military transcripts and American Council on Education recommended transfer credit.
Support recruitment, orientation, and enrollment of military-connected students and help leadership run programming for their academic, financial, career, and social needs.
Train and supervise new staff and student assistants on VA and university policies and the certification process.
Help prepare for DoD Memorandum of Understanding renewal, WEAMS updates, and compliance audits, and stay current on VA advisories and bulletins through professional development.
Bachelor's degree and two years of experience, or six years of office or related experience; experience with the military, VA education benefits, and student advising is preferred.
Pay range of $45,000 to $53,000 per year, with an 8:30 AM to 5:00 PM schedule plus occasional evenings, weekends, and off-campus work.

Senior Certifying Coordinator - Office of Veteran and Military Affairs Full Description

Job Opening ID

538508

Location: Modesto A. Maidique Campus

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Summary

The Senior Certifying Coordinator in the Office of Veteran and Military Affairs (VMA) has a primary responsibility for processing timely and accurate VA educational benefit certifications under the guidance of the director. The position will monitor student enrollments for student veterans and military-connected students utilizing VA Educational Benefits. Additionally, the certifying specialist will monitor financial transactions related to VA educational benefits, working closely with appropriate university offices to ensure regulatory compliance. The specialist will maintain a thorough working knowledge of military and veteran's educational benefits, including all state and federal legislative requirements.

Responsibilities

Operates as a school certifying official (SCO) for Veteran Administration and state educational benefits. Ensures that military-connected students receiving such benefits are properly certified and that the correct amounts are administered for tuition and fees each term. Maintains knowledge of federal and state legislation, rules, regulations, policies, and procedures pertaining to veteran and military-connected student benefits.

Supports the department's management of the student lifecycle including recruitment, orientation, and enrollment of military-connected students.

Provides case management, such as reviewing student certifications, reporting, and monitoring for military-connected students to ensure compliance with enrollment hours, degree plans, and academic standing. Runs degree and grade reports as required to monitor student academic status. Refers students experiencing academic and/or personal difficulty to the VMA success coaching team.

Analyzes existing and proposed VMA and institutional policies and procedures; analyzes Department of Defense (DoD) and Florida Department of Veterans Affairs (FDVA) regulations to identify problem areas and potential non-compliance; recommends changes to enhance compliance with institutional and VMA policies. Works with various campus units (University Admissions, Registrar, Financial Aid, etc.) to implement policies and procedures that ensure compliance with applicable federal and state agency regulations. Implements controls and audit checks to protect against liability.

Collaborates with enrollment services and academic advisors for military transcript evaluation and American Council on Education (ACE) recommended transfer credits for service members.

Assists in the training, development, and supervision of new staff and student assistants related to VA and university policies, procedural updates, and the certification process to improve the quality and accuracy of service.

Assists department leadership in the execution of programming that supports the academic, financial, career, physical, and social needs of military-connected students, as needed.

Serves as a subject matter expert regarding state/federal regulations and benefits by attending professional development and training opportunities, reading VA advisories and bulletins. Maintains an understanding of institutional policies, programs, and procedures to include academic program statuses and student statuses.

Assists in preparing for DoD Memorandum of Understanding renewal, WEAMS updates, and compliance audits.

Minimum Qualifications

Bachelor's degree and 2 years of experience OR 6 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Experience working with the military and strong working knowledge of military training and education.

Knowledge of military tuition assistance, Veterans Administration educational benefit programs, and services available on campus in direct support of needs of military-affiliated students and FIU admissions, course registration, and student support processes.

Experience counseling and/or advising students.

Job Category

Administrative

Advertised Salary

$45,000-$53,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

Research Expanded Background Check

Other Information

Ability to work flexible hours as needed.

Ability to work occasional evenings, weekends and at locations outside of the University

Travel to FIU Campus

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [email protected].

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.

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Senior Certifying Coordinator - Office of Veteran and Military Affairs

Edtech.com's Summary

Senior Certifying Coordinator - Office of Veteran and Military Affairs Full Description

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