Edtech.com's Summary

University of Notre Dame is hiring a Senior Events Management Specialist for the Notre Dame Law School in South Bend, IN. The on-site role plans and runs high-visibility events, from Commencement Weekend to international conferences. It owns budgets, registration, and vendor coordination across the Law School's events.

Highlights

Lead event planning for the Law School on and off campus, managing budgets and tracking expenses against projections
Plan and run major external-facing events including Commencement Weekend, Alumni Weekend, and Advisory Council meetings
Own the RSVP, registration, guest communications, and timeline functions for high-profile events
Coordinate external vendor contracts and University approvals through the BuyND contracts portal
Support event management software, digital invitations, and registration tools, and develop on-brand templates with the Marketing and Communications team
Requires an associate degree and three to five years planning complex events with budgets, vendors, and venues, plus domestic and international travel and guiding the events coordinator

Senior Events Management Specialist Full Description

Senior Events Management Specialist

Marketing Communications, Notre Dame Law School, University of Notre Dame | South Bend, IN | Full-Time, On-Site

Pay range: $60,000 - $70,000, commensurate with experience

About the Role

At Notre Dame Law School, events bring people together to exchange ideas, build community, and advance the mission of educating a different kind of lawyer. The Law School Events Team seeks an experienced event professional with exceptional attention to detail to oversee the planning and execution of high-visibility events, both domestically and internationally. The role reports to the Events Associate Director.

Responsibilities

Serve as the lead organizer for events on and off campus, developing and managing event budgets and tracking projected expenses against actual costs.
Plan or execute some of the Law School’s largest external-facing events, including Commencement Weekend, Alumni Weekend, Advisory Council meetings, faculty conferences, and select international conferences, with regular domestic and international travel.
Support the use and improvement of event management software, digital invitations, and registration tools, and develop on-brand templates and event collateral with the Marketing and Communications team.
Own the administrative and communications functions for high-profile events, including RSVP and registration management, guest communications, event data, and critical timelines.
Build relationships with faculty, senior leaders, alumni, vendors, and other stakeholders.
Coordinate external vendor contracts and University approvals through the BuyND contracts portal.
Provide direction and guidance to the events coordinator.

Qualifications

Associate degree or up to three years of college or technical school.
Three to five years of experience planning and executing complex, high-profile events, including budgets, vendors, venues, logistics, and timelines.
Experience managing several events simultaneously in a fast-paced environment, with excellent communication skills and attention to detail.
Ability to lift up to 50 pounds and to travel nationally and internationally on occasion.
Preferred: a bachelor’s degree, higher education event experience, and software experience such as Excel, MailChimp, Canva, Cvent, and Google Suite.

Notes

A resume and cover letter are required. The position is on-site in South Bend, Indiana.

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Senior Events Management Specialist

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