Edtech.com's Summary

WGU is hiring a Special Assistant. This role involves the coordination and scheduling of meetings for the executive leadership team, preparing meeting agendas, and managing the Provost's travel arrangements. Additional responsibilities include drafting professional correspondence, overseeing office operations, and supervising part-time student employees.

Highlights

Coordinate meetings and prepare agendas for executive leadership.
Manage the Provost's travel arrangements and correspondence.
Supervise part-time student employees and handle office operations.
Proficiency in Microsoft Office Suite required.
Salary range: $88,300.00 - $132,400.00.
Must have 5 years of administrative experience with senior executives.
High school diploma or GED required, bachelor's degree preferred.
Full-time position with health benefits, retirement plan, and paid time off.

Special Assistant Full Description

Special Assistant

Salt Lake City Office

Full time

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 310Pay Range: $88,300.00 - $132,400.00

Job Description

Primary Responsibilities

Responsible for coordinating and scheduling meetings with executive leadership team members, administrators, and other constituents as required.
Prepares agendas and background materials for each meeting, and ensures Provost has information prior to meetings. Works with the Provost to develop and implement scheduling priorities. Collects additional background information for meetings as requested by the Provost.
Coordinates all arrangements for the Provost's university-related travel (i.e. air travel, hotel, registrations, ground transportation, etc.).
Prepares, edits, and distributes professional, high-level correspondence and materials on behalf of the Provost. Responds to communications and inquiries as directed.
Monitors the Provost's email account and exercises discretion in routing and responding to communications.
Creates drafts for the Provost's approval and use (i.e. speeches and communications for university-wide distribution or publication).
Works in collaboration with the Office of the Provost staff members and other university constituents to plan and execute academic events or special projects.
Assists where needed to ensure that all events hosted by the Office of the Provost are supported and coordinated appropriately and executed professionally.
Works in collaboration with administrators, faculty, and staff to complete assigned projects as needed.
Oversees the daily operations of the office. Participates in the administrative staff support integration.
Recruits and supervises up to three part-time student employees who provide general office support such as preparation and editing of data sets, document preparation, copying, running errands, and manning the front desk to greet and direct visitors.
Performs other related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

Knowledge, Skills, and Abilities

Experience in higher education administration preferred, along with experience working in a distributed environment.
Ability to work with confidential information and to apply maturity and discretion in daily operational role
Skills in being efficient and organized with great attention to detail and follow-through
Strong written and verbal communication skills – ability to articulate concepts and ideas effectively with minimal supervision.
Must be proficient in the use of Microsoft Office Suite.
Excellent time management skills, and ability to work flexible hours when needed
Ability to prioritize assignments, and work on multiple deadline-driven priorities
Ability to exhibit good judgement under pressure.

Education

Highschool or GED required.

Experience

5 years of administrative office experience, working with senior executive level.
Experience with managing calendars, meeting planning, scheduling, all facets of travel arrangements
Experience with reviewing and responding to correspondence

Preferred Qualifications

Bachelor’s Degree preferred
Project Management or Operations experience preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Position & Application Details
Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.

Original Job Description

Special Assistant

Salt Lake City Office

Full time

Job Description

Primary Responsibilities

Responsible for coordinating and scheduling meetings with executive leadership team members, administrators, and other constituents as required.
Prepares agendas and background materials for each meeting, and ensures Provost has information prior to meetings. Works with the Provost to develop and implement scheduling priorities. Collects additional background information for meetings as requested by the Provost.
Coordinates all arrangements for the Provost's university-related travel (i.e. air travel, hotel, registrations, ground transportation, etc.).
Prepares, edits, and distributes professional, high-level correspondence and materials on behalf of the Provost. Responds to communications and inquiries as directed.
Monitors the Provost's email account and exercises discretion in routing and responding to communications.
Creates drafts for the Provost's approval and use (i.e. speeches and communications for university-wide distribution or publication).
Works in collaboration with the Office of the Provost staff members and other university constituents to plan and execute academic events or special projects.
Assists where needed to ensure that all events hosted by the Office of the Provost are supported and coordinated appropriately and executed professionally.
Works in collaboration with administrators, faculty, and staff to complete assigned projects as needed.
Oversees the daily operations of the office. Participates in the administrative staff support integration.
Recruits and supervises up to three part-time student employees who provide general office support such as preparation and editing of data sets, document preparation, copying, running errands, and manning the front desk to greet and direct visitors.
Performs other related duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

Experience in higher education administration preferred, along with experience working in a distributed environment.
Ability to work with confidential information and to apply maturity and discretion in daily operational role
Skills in being efficient and organized with great attention to detail and follow-through
Strong written and verbal communication skills – ability to articulate concepts and ideas effectively with minimal supervision.
Must be proficient in the use of Microsoft Office Suite.
Excellent time management skills, and ability to work flexible hours when needed
Ability to prioritize assignments, and work on multiple deadline-driven priorities
Ability to exhibit good judgement under pressure.

Education

Highschool or GED required.

Experience

5 years of administrative office experience, working with senior executive level.
Experience with managing calendars, meeting planning, scheduling, all facets of travel arrangements
Experience with reviewing and responding to correspondence

Preferred Qualifications

Bachelor’s Degree preferred
Project Management or Operations experience preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.

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