University of Utah
Sr. Events Coordinator
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $21 per Hour
💻 Operations
🗓️ July 2nd, 2025
Edtech.com's Summary
The University of Utah is hiring a Sr. Events Coordinator. This role involves managing events at Rice-Eccles Stadium by serving as the primary contact for clients, coordinating services with vendors and university departments, and ensuring clear communication of event details to operational teams and involved parties.
Highlights
- Serve as the primary event planning contact and liaison between clients, the Stadium, and University departments.
- Conduct client meetings and walk-throughs to determine event scope and enforce venue policies.
- Produce and distribute event orders, layouts, and timelines to Stadium departments.
- Coordinate catering, AV, parking, security, and other vendor services.
- Maintain ongoing communication with clients to meet timelines and manage changes.
- Manage client financial documents including budgets, event orders, and settlements.
- Supervise a part-time event assistant and support Client Services Department staff.
- Preferred experience: at least two years coordinating contracted events at venues like hotels, convention centers, or stadiums.
- Preferred technical skills: proficiency with event management and diagramming software, MS Word, and MS Excel.
- Compensation: $21.00 per hour; full-time, 40 hours per week with a variable schedule including nights, weekends, and holidays.
Sr. Events Coordinator Full Description
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Sr. Events Coordinator
Announcement
Details
Open Date | 07/01/2025
Requisition Number | PRN42298B
Job Title | Sr. Events Coordinator
Working Title | Event Manager
Job Grade | D
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Variable
Work Schedule Summary | Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
VP Area | President
Department | 00842 - Rice-Eccles Stadium
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $21.00/h
Close Date | 10/01/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The University of Utah’s Stadium and Arena Event Services (SAES) division has an immediate opening for an experienced Event Manager. The Event Manager serves as the primary planning contact for clients hosting educational, corporate, social, and athletic or entertainment events at Rice-Eccles Stadium. Event attendance may range from 10 to 45,000+ and the Event Manager is responsible for effectively communicating program details to operational teams, appropriate University departments and involved third parties.
Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
Responsibilities | Serve as the primary event planning contact for assigned clients and act as a liaison between the client, Stadium, and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply Timely production and distribution of event orders, information sheets, layouts, and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering, AV, parking, ushers, security, etc. Maintain frequent, direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders, and post-event· Serve as the primary event planning contact for assigned clients and act as liaison between the client, Stadium, and other University departments
· Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply
· Timely production and distribution of event orders, information sheets, layouts and timelines to all Stadium departments
· Coordinate services with vendors and appropriate University entities, including catering, AV, parking, ushers, security, etc.
· Maintain frequent, direct communication with clients throughout the planning process so that timelines are met, and changes are efficiently managed
· Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders and post-event settlements
· Attend weekly meetings, including production (event detail review), Client Services Department, and one-on-one with the direct supervisor
· Coach, counsel, and support Client Services Department supervisors and assistants’ settlements Attend weekly meetings including production (event detail review), Client Services Department, and one-on-one with direct supervisor Coach, counsel, and support Client Services Department supervisors and assistants Supervise a part-time event assistant
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Bachelor’s degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.
*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.
Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | A minimum of two years coordinating contracted events at venues such as hotels, convention centers, banquet halls, stadiums, and arenas is preferred.
Demonstrated computer skills, including proficiency with event management and diagramming software, is preferred.
Demonstrated human relations and effective communication skills.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN42298B
Job Title | Sr. Events Coordinator
Working Title | Event Manager
Job Grade | D
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Variable
Work Schedule Summary | Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
VP Area | President
Department | 00842 - Rice-Eccles Stadium
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $21.00/h
Close Date | 10/01/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The University of Utah’s Stadium and Arena Event Services (SAES) division has an immediate opening for an experienced Event Manager. The Event Manager serves as the primary planning contact for clients hosting educational, corporate, social, and athletic or entertainment events at Rice-Eccles Stadium. Event attendance may range from 10 to 45,000+ and the Event Manager is responsible for effectively communicating program details to operational teams, appropriate University departments and involved third parties.
Applicants are required to work a varying schedule including nights, weekends and holidays and must be able to work outdoors under varying temperatures and weather conditions.
Responsibilities | Serve as the primary event planning contact for assigned clients and act as a liaison between the client, Stadium, and other University departments Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply Timely production and distribution of event orders, information sheets, layouts, and timelines to all Stadium departments Coordinate services with vendors and appropriate University entities including catering, AV, parking, ushers, security, etc. Maintain frequent, direct communication with clients throughout the planning process so that timelines are met and changes are efficiently managed Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders, and post-event· Serve as the primary event planning contact for assigned clients and act as liaison between the client, Stadium, and other University departments
· Meet and conduct walk-throughs with clients to determine event scope and needs while establishing all venue rules, regulations, and policies that apply
· Timely production and distribution of event orders, information sheets, layouts and timelines to all Stadium departments
· Coordinate services with vendors and appropriate University entities, including catering, AV, parking, ushers, security, etc.
· Maintain frequent, direct communication with clients throughout the planning process so that timelines are met, and changes are efficiently managed
· Create, deliver, and monitor all client financial documents, including pre-event budgets, event orders and post-event settlements
· Attend weekly meetings, including production (event detail review), Client Services Department, and one-on-one with the direct supervisor
· Coach, counsel, and support Client Services Department supervisors and assistants’ settlements Attend weekly meetings including production (event detail review), Client Services Department, and one-on-one with direct supervisor Coach, counsel, and support Client Services Department supervisors and assistants Supervise a part-time event assistant
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Bachelor’s degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.
*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.
Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | A minimum of two years coordinating contracted events at venues such as hotels, convention centers, banquet halls, stadiums, and arenas is preferred.
Demonstrated computer skills, including proficiency with event management and diagramming software, is preferred.
Demonstrated human relations and effective communication skills.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate your level of MS Word proficiency:
- Basic
- Intermediate
- Advanced
- Other / Unknown
- * Please indicate your skill level in the use of Microsoft Excel:
- Basic
- Intermediate
- Advanced
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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