University of Kentucky
STEPS Administrative Support Associate
🇺🇸 Lexington, KY
🕑 Temporary
💰 $20 per Hour
💻 Administrator
🗓️ September 3rd, 2025
Edtech.com's Summary
- Assist Department Chairs with organizing meetings, retreats, and special events.
- Prepare travel and reimbursements for Department Chairs and external guest lecturers.
- Coordinate travel for faculty and students in compliance with risk management policies.
- Manage purchasing preapproval, orders, receipts, and reimbursements for multiple procards.
- Maintain departmental correspondence, files, and update the internal SharePoint site.
- Serve as liaison with other university units and external organizations.
- Provide guidance on compliance with College and University business policies.
- Proficiency required in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational and communication skills necessary.
- Position is full-time, temporary, with a wage of $20/hour, working Monday-Friday 8am-5pm (30 hours/week).
STEPS Administrative Support Associate Full Description
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Requisition Number | TE09022
Department Name | 8N000:College of Design
Work Location | Lexington, KY
Salary Range | $20/hour
Type of Position | Temporary
Position Time Status | Full-Time
Required Education |
Required Related Experience |
Required License/Registration/Certification |
Physical Requirements | Frequent sitting andcomputer use; occasionally lifting.
Shift | Work Shift
Monday-Friday, 8am – 5pm
Expected # of Hours Per Week
30
Job Summary | Join the team at College of Design as a STEPS Administrative Support Associate today! In this role you will provide academic and departmental administrative support.
Duties may include:
Assist Department Chairs with administrative tasks, including organizing meetings, retreats, and special events. Prepare travel and reimbursements for the Department Chairs Coordinate and prepare travel for external guest lecturers and reviewers Assist faculty in organizing studio travel with students in compliance with risk management policies Assist Department Chairs in organizing Board meetings and events Prepare purchasing preapproval forms, submit orders, and prepare receipts and reimbursements for five procards Follow all business procedures and ensure departments are aware of requirements Take notes at departmental meetings and retreats and update the internal SharePoint site Maintain departmental correspondence and files, ensuring accessibility and confidentiality Serve as the department liaison with other university units and external organizations as needed Advise on compliance with College and University business policies and help ensure adherence across department activities
Skills / Knowledge / Abilities | Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders. Ability to work independently, take initiative, and collaborate in a team-oriented environment.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 09/03/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
- Describe your level of experience in planning and executing large meetings and/or events.
(Open Ended Question) - Please describe a time when you had to manage requests from multiple leaders in your organization. How did you prioritize their needs?
(Open Ended Question) - Please describe past work experiences that required excellent organization skills.
(Open Ended Question) - Provide an example that demonstrates your ability to successfully develop and maintain productive relationships with other (customers and co-workers).
(Open Ended Question)
- Resume
- Cover Letter
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