Student Affairs Support Associate

Edtech.com's Summary

University of Kentucky is hiring a Student Affairs Support Associate. The role involves assisting the Graduate School/University Registrar by evaluating student files for scheduling exams, approving doctoral committees, communicating with directors of graduate studies, monitoring degree progress, certifying degree completion, and reviewing theses and dissertations for formatting and technical compliance.

Highlights

Evaluate student files to schedule final and qualifying exams.
Approve doctoral advisory committees and any committee modifications.
Communicate with directors of graduate studies to address deficiencies and resolve exam administration issues.
Maintain program reference materials related to degree requirements.
Monitor student progress toward degree completion and oversee student files of all degree candidates.
Certify completion of degree requirements and review dissertation and thesis formatting prior to acceptance and publication.
Review electronic theses and dissertations (ETDs) for formatting and technical requirements, coordinating with university archives for proper archiving.
Proficiency in MS Word, MS Excel, general computer fluency, and database maintenance is required.
Requires Associate's degree (AA) and four years of related experience.
Salary range is $17.41 to $27.87 per hour; work hours are Monday to Friday, 8:00 am to 5:00 pm.

Student Affairs Support Associate Full Description

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Applicant Support

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Posting Details

Job Title	Student Affairs Support Associate
Requisition Number	RE51808
Working Title
Department Name	8Z260: University Registrar
Work Location	Lexington, KY
Grade Level	42
Salary Range	$17.41-27.87/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	4 yrs
Required License/Registration/Certification	None.
Physical Requirements	Sitting at computer workstation for extended periods. Repetitive motion.
Shift	Monday – Friday; 8:00 am-5:00 pm.
Job Summary	The Graduate School/University Registrar is seeking a Student Affairs Support Associate. The Student Affairs Support Associate will assist the Graduate School/University Registrar in various tasks, including: evaluating student files for the purpose of scheduling final and qualifying exams; approving doctoral advisory committees and approving any committee modifications; communicating with directors of graduate studies regarding potential deficiencies and resolve issues related to the administration of each exam, as required and maintain program reference materials related to degree requirements. Other duties will include monitoring progress towards completion of degree requirements; oversee student files of all degree candidates; certify the completion of degree requirements and reviewing formatting requirements for dissertations and thesis prior to acceptance and publication. The Student Affairs Support Associate will also review electronic thesis and dissertations for format and satisfaction of technical requirements and will cooperate with university archives for proper archiving and maintenance of ETD guidelines. Requested is a Writing Sample which can be accessed in Applicant Documents Section of the application under Optional Documents.
Skills / Knowledge / Abilities	Must have excellent planning and organizing skills and exhibit dependability and attention to detail. Must be able to work independently as well as in the team concept. Should have excellent communication skills in addition to customer service orientation. MS Word, MS Excel, general computer fluency and database maintenance skills are necessary.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience
Deadline to Apply	10/12/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please indicate how many years of paid work experience you have in student services or student affairs.
- None
- More than 0, up through 1 year
- More than 1 year, up through 2 years
- More than 2 years, up through 3 years
- More than 3 years
* How many years of experience do you have using Microsoft Office?
- None
- More than 0, up through 1 year
- More than 1 year, up through 2 years
- More than 2 years, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years, up through 6 years
- More than 6 years, up through 9 years
- More than 9 years, up through 10 years
- More than 10 years

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

Writing Sample

805 Las Cimas Parkway Suite 400 Austin, Texas, 78746

© University of Kentucky
Lexington, Kentucky 40506
An Equal Opportunity University
Accreditation
Directory
Email
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Original Job Description

Toggle navigation

Applicant Support

Student Affairs Support Associate Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Job Title	Student Affairs Support Associate
Requisition Number	RE51808
Working Title
Department Name	8Z260: University Registrar
Work Location	Lexington, KY
Grade Level	42
Salary Range	$17.41-27.87/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	4 yrs
Required License/Registration/Certification	None.
Physical Requirements	Sitting at computer workstation for extended periods. Repetitive motion.
Shift	Monday – Friday; 8:00 am-5:00 pm.
Job Summary	The Graduate School/University Registrar is seeking a Student Affairs Support Associate. The Student Affairs Support Associate will assist the Graduate School/University Registrar in various tasks, including: evaluating student files for the purpose of scheduling final and qualifying exams; approving doctoral advisory committees and approving any committee modifications; communicating with directors of graduate studies regarding potential deficiencies and resolve issues related to the administration of each exam, as required and maintain program reference materials related to degree requirements. Other duties will include monitoring progress towards completion of degree requirements; oversee student files of all degree candidates; certify the completion of degree requirements and reviewing formatting requirements for dissertations and thesis prior to acceptance and publication. The Student Affairs Support Associate will also review electronic thesis and dissertations for format and satisfaction of technical requirements and will cooperate with university archives for proper archiving and maintenance of ETD guidelines. Requested is a Writing Sample which can be accessed in Applicant Documents Section of the application under Optional Documents.
Skills / Knowledge / Abilities	Must have excellent planning and organizing skills and exhibit dependability and attention to detail. Must be able to work independently as well as in the team concept. Should have excellent communication skills in addition to customer service orientation. MS Word, MS Excel, general computer fluency and database maintenance skills are necessary.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience
Deadline to Apply	10/12/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please indicate how many years of paid work experience you have in student services or student affairs.
- None
- More than 0, up through 1 year
- More than 1 year, up through 2 years
- More than 2 years, up through 3 years
- More than 3 years
* How many years of experience do you have using Microsoft Office?
- None
- More than 0, up through 1 year
- More than 1 year, up through 2 years
- More than 2 years, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years, up through 6 years
- More than 6 years, up through 9 years
- More than 9 years, up through 10 years
- More than 10 years

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

Writing Sample

805 Las Cimas Parkway Suite 400 Austin, Texas, 78746

Lexington, Kentucky 40506
An Equal Opportunity University
Accreditation
Directory
Email
Privacy Policy

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.

Any data not saved will be lost.

Click 'OK' to keep your session active.

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Student Affairs Support Associate

Edtech.com's Summary

Student Affairs Support Associate Full Description

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