Bowdoin College
Student Records Assistant (part-time)
🇺🇸 Brunswick, GA
🕑 Part-Time
💰 $19 per Hour
💻 Other
🗓️ September 29th, 2025
Edtech.com's Summary
Bowdoin College is hiring a Student Records Assistant (part-time). This temporary role involves supporting the Office of the Registrar by validating current and past transcript data and assisting with administrative tasks related to transitioning to a new student information system, including transcript archiving, data entry, and data validation.
Highlights
- Support the Office of the Registrar in data validation during a system transition
- Manage transcript archiving, data entry, and data validation tasks
- Hourly pay rate of $19.00
- Requires high school diploma or GED; associate's degree preferred
- Experience with data entry, Windows, and preferably Microsoft Word and Excel
- Minimum one year of experience in data entry, word processing, filing, or related office duties
- Must maintain confidentiality and work independently and as part of a team
- Temporary, part-time position with less than 19 hours per week through 2025-2026 academic year
- Non-benefit eligible, casual employment classification
- Employment in the Registrar's department, supporting transcript and student record management
Student Records Assistant (part-time) Full Description
Student Records Assistant (part-time)
Please see Special Instructions for more details.
If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
Posting Details
Title | Student Records Assistant (part-time)
Posting Number | C00416JP
Department | Registrar
Job Summary | This temporary position will primary be responsible for supporting the Office of the Registrar in validating current and past transcript data as the office moves to a new student information system. Additionally, this role will support administrative functions associated with this transition including, but not limited to, transcript archiving, data entry and data validation.
Hourly rate for this position is $19.00/per hour.
Education/Skills Requirements | High School degree or GED equivalent required. Associate’s degree preferred.
Experience with computer data entry, Windows, and preferably Microsoft products including Word and Excel; accuracy with data entry and record keeping; ability to handle high volume of detailed work; interest in maintaining integrity of electronic and historical files; strong organizational skills, sensitivity and acceptance of the demands of confidentiality; ability to work independently and as part of a team; ability and willingness to work with a variety of people.
Experience Requirements and/or Equivalents | A minimum of one year of data entry, word processing and/or filing experience, understanding of database systems, general office responsibilities, including previous work requiring communication skills.
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | Standard administrative hours are 8:30am – 5:00pm. This is a temporary, part-time, non-benefit eligible position working less than 19 hours/week through the 2025-2026 academic year.
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
#bcindeed
Shift |
Employment Category | Casual
Benefits Eligible | No
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 09/23/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal/External
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Posting Number | C00416JP
Department | Registrar
Job Summary | This temporary position will primary be responsible for supporting the Office of the Registrar in validating current and past transcript data as the office moves to a new student information system. Additionally, this role will support administrative functions associated with this transition including, but not limited to, transcript archiving, data entry and data validation.
Hourly rate for this position is $19.00/per hour.
Education/Skills Requirements | High School degree or GED equivalent required. Associate’s degree preferred.
Experience with computer data entry, Windows, and preferably Microsoft products including Word and Excel; accuracy with data entry and record keeping; ability to handle high volume of detailed work; interest in maintaining integrity of electronic and historical files; strong organizational skills, sensitivity and acceptance of the demands of confidentiality; ability to work independently and as part of a team; ability and willingness to work with a variety of people.
Experience Requirements and/or Equivalents | A minimum of one year of data entry, word processing and/or filing experience, understanding of database systems, general office responsibilities, including previous work requiring communication skills.
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | Standard administrative hours are 8:30am – 5:00pm. This is a temporary, part-time, non-benefit eligible position working less than 19 hours/week through the 2025-2026 academic year.
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
#bcindeed
Shift |
Employment Category | Casual
Benefits Eligible | No
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 09/23/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal/External
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this position?
- Indeed.com
- Chronicle of Higher Education
- Diverse Issues in Higher Ed
- Glassdoor
- Google Search
- HigherEdJobs.com
- InsideHigherEd.com
- MANP
- Maine Job Link
- LiveandWorkinMaine.com
- Employee Referral
- Bowdoin College Website
- Radio Ad
- TechMaine
- NCAA
- CASE
- Other
- If you answered Employee Referral or Other, please specify here:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
Optional Documents
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu
Faculty contact:
facultycareers@bowdoin.edu
(t)207-725-3837
216 Maine Street, Brunswick, ME 04011
Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.
Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu
Faculty contact:
facultycareers@bowdoin.edu
(t)207-725-3837
216 Maine Street, Brunswick, ME 04011
Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.
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