Edtech.com's Summary

University of California, Los Angeles is hiring a Student Services Advisor 2 for the Materials Science and Engineering Department. The role manages the department’s graduate student program for master’s and doctoral students, from administering graduate admissions to counseling students on degree requirements and funding. It also coordinates exams, recruitment and orientation events, and accreditation reporting.

Highlights

Administer the graduate admissions process and counsel students on admission requirements, registration and enrollment, degree procedures, and financial support.
Manage the fiscal side of graduate funds for student support, including reconciling and balancing funding.
Coordinate graduate written and oral exams, from scheduling to room reservations.
Plan the annual new graduate student recruitment visit and orientation, and assist with the graduate open house and commencement.
Represent the department to students, faculty advisers, the Graduate Division, Student Accounting, and the Registrar’s Office.
Maintain the department website for student services and keep graduate student systems accurate, including the SLATE admissions system.
Handle visiting student and visiting scholar procedures and gather quarterly data for ABET accreditation of the undergraduate program.
Bachelor’s degree in a related area or equivalent experience, with demonstrated counseling, written communication, and project management skills; schedule is 8:00am to 5:00pm, Monday through Friday.

Student Services Advisor 2 Full Description

Student Services Advisor 2

Materials Science and Engineering Department | Los Angeles, California

Schedule: 8:00am - 5:00pm, Monday through Friday

Union: SV-Stdt Svs & Adv Prof (SSAP)

Position Summary

Under the general direction of the Chair, Vice Chair, and MSO, manage the functions of the Materials Science and Engineering Department (MS&E) Graduate Student Program for master’s and doctoral students, including the fiscal management of graduate funds for student support. Administer the graduate admissions process, interpret policies and procedures, and provide counseling in the areas of University and Department admission requirements and specific Materials Science and Engineering program requirements, registration and enrollment, degree procedures, and student financial support. Coordinate graduate written and oral exams from scheduling to room reservations for the exams. Act as the Materials Science and Engineering representative to students, faculty advisers, Graduate Division, Student Accounting, Registrar’s Office, and Samueli School of Engineering Office of Academic & Student Affairs. Coordinate the annual new graduate student recruitment visit and orientation, assist with the Samueli School of Engineering Graduate Open House and Commencement, and support professional society events or undergraduate outreach programs as appropriate. Maintain the department website as it pertains to student services and ensure the integrity of online computer systems related to all graduate student activities. Work with Samueli School of Engineering Office of Academic and Student Affairs & Registrar’s Office to schedule courses for the graduate programs and coordinate course evaluations. Assist with the administration of surveys, collection of student progress data, and generation of statistics for departmental or school-wide reporting. In charge of Visiting students and Visiting Scholar procedures and coordinate work with the ABET Chair in gathering data and preparing documentation quarterly for ABET Accreditation of the undergraduate program. Independently support undergraduate program activities as needed, including curriculum planning, orientation, commencement, and course scheduling assistance. Other duties assigned as needed.

Qualifications

Working knowledge of university policies and procedures pertaining to graduate student affairs. Detailed knowledge of graduate degree program in Materials Science and Engineering. (Preferred)
Detailed knowledge of UCLA AIS online database systems relating to student information. Detailed knowledge of specialized HSSEAS student online database systems. (Preferred)
Ability to interpret policies and procedures and to use them effectively. Demonstrated effectiveness in interpersonal skills. (Preferred)
Demonstrated ability to work independently, use initiative and follow-through. Demonstrated written communication skills to prepare concise, logically, grammatically correct reports, correspondence, policies, and procedures. (Required)
Demonstrated ability to manage simultaneously a wide range of active projects and responsibilities, to perform a variety of duties, and to change from one task to another as necessary. (Required)
Demonstrated ability to set and meet deadlines and to set goals and achieve results. Prioritize to attain department goals and objectives in relation to the graduate program. (Required)
Demonstrated ability in Microsoft Office (Excel, Access, Word, PowerPoint and Publisher); and some knowledge of web design, Google box, sheet, form, and Drive. (Required)
Demonstrated ability to represent the department publicly about the graduate program in Materials Science and Engineering to groups such as potential students, faculty, and others as required. (Required)
Ability to calculate and interpret students’ scores nationally and internationally. Accounting ability to reconcile and balance funding and provide accurate reports. (Preferred)
Demonstrated counseling skills to handle difficult issues such as denial of admission, exam failures, and probation or termination with sensitivity. (Required)
Organizational skills to maintain up-to-date paper documentation and computer documentation. Skill in writing grammatically correct correspondence such as transmittal memoranda and internal operating procedures, as well as preparing reports, policies, and procedural documentation. (Required)
Working knowledge of SLATE Graduate Admissions System. (Required)

Education

Bachelor’s Degree in related area and/or equivalent combination of education and experience/training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

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Student Services Advisor 2

Edtech.com's Summary

Student Services Advisor 2 Full Description

Program Manager for Undergraduate Education

Student Services Advisor 3

Academic Advisor

Academic Advisor II, College of Humanities

Assistant Director, Academic Advisement