Edtech.com's Summary

Indiana University Indianapolis is hiring a Student Services Coordinator (Dentistry-Education) to provide administrative support across the School of Dentistry's connected Student Affairs and Admissions units. The coordinator helps run the milestone events of a dental student's career, from admission interviews to match day and graduation. The role also keeps student-facing paperwork moving, including absence reports, scholarship events, and travel reimbursements.

Highlights

Support School of Dentistry events such as the white coat ceremony, graduation, the career fair, admission interviews, match day, and the 100-day countdown.
Assist with reviewing, tracking, and selecting recipients for the Scholarships and Honors and Awards event, and help host it.
Provide support on Postdoctoral Application Support Service (PASS) applications for the school.
Help with absence reporting for students in the dental education programs.
Handle student organization registration and support the events those organizations hold.
Assist with student travel arrangements and with quarterly Cleary Act reporting.
Order supplies and process travel expenses and reimbursements for the Student Affairs and Admissions offices.
Act as a liaison to campus partners on cross-departmental student services work, securing space reservations and scheduling planning meetings.
Requires two years of experience in an office environment, higher education, or a related field, and extra education can substitute for experience.
The posted salary range is $38,000 to $40,000 per year, based on experience and internal equity.

Student Services Coordinator (Dentistry-Education) Full Description

Department

DENTISTRY-EDUCATION (IN-DSED-IUINA)

Department Information

The Indiana University (IU) School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 145 years, we have become a national leader in preparing oral health professionals, conducting innovative research that has an impact on patients and the profession, and providing patient-centered care.

Job Summary

Department-Specific Responsibilities

Provides administrative support for numerous activities between 2 connected units (Student Affairs and Admissions)
Supports events (i.e., white coat, graduation, career fair, admission interviews, match day, 100-day countdown etc.)
Provides support with absence reporting
Provides support with Postdoctoral Application Support Service (PASS) applications
Assists with reviewing, tracking, selecting and hosting the Scholarships and Honors and Awards event
Supports student organization registration and events
Assists with student travel and quarterly Cleary Act reporting
Orders supplies
Processes and manages travel and reimbursements

General Responsibilities

Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives
Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail
Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation
Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases
Provides directions, support, and information to student organization representatives and other visitors to the department
Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials
May assist with ordering or creation of promotional materials for student organizations or departmental needs
May provide guidance to other Student Services Coordinators

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

2 years of in office environment, higher education, or a related field

SKILLS

Required

Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Demonstrates ability to maintain confidential information
Demonstrates customer service skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU School of Dentistry

IU Indianapolis Campus

Advertised Salary

$38,000.00 - 40,000.00 per year based on experience and internal equity

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Student Services

Job Family: Student Services Generalist

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Student Services Coordinator (Dentistry-Education)

Edtech.com's Summary

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