Subaward Administrator

Subaward Administrator

Job #  | 042045
Department Code  | 20303-6020
Department  | Sponsored Programs
Job Title  | Subaward Administrator
Location  | Syracuse, NY
Pay Range  | $62,400 - $68,000
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S4
FLSA Status  | Exempt
Hours  | Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Full-time
Campus  | Syracuse, NY
Unionized Position Code  | Not Applicable

Job Description 
The individual selected will have primary responsibility for all aspects of the Subrecipient Monitoring activities at Syracuse University and will exercise discretion and independent judgment as they relate to the subaward management on sponsored projects for the University as a whole.  The primary duties include independent and in-depth financial reviews of subrecipients in order to protect University and sponsor interests, drafting new subawards, amending existing subawards, and working through the subaward closeout process. This individual will independently and autonomously perform financial reviews, audits and corrective plans as may be required for compliance with University and federal regulations.

Education and Experience  | A bachelor’s degree and training in an administrative area (management, accounting, finance, technology) or the equivalent combination of education and experience required. A CPA certification is preferred but not required. Experience reviewing and understanding complex financial audits and statements is essential. Knowledge of higher education policies, procedures and practices in sponsored research is desired as is experience working in a fast-paced, high-volume environment. Minimum of 4 (four) years of administrative experience required, preferably in the field of research administration. Excellent written and verbal communication skills are essential. Experience with Adobe Acrobat, MS Word, and to a lesser degree, Access and Power Point, is also required to be successful in this position.

Skills and Knowledge  | Working knowledge of the federal regulations that govern University handling of federal grants and cooperative agreements, commonly referred to as the `Uniform Guidance’. Ability to discern the relationship between federal regulations and institutional policy. Contract negotiation skills with corporate entities, and federal agencies is preferred. Must be organized and able to manage multiple deadlines in a calm, accurate, and consistent manner. Excellent written and verbal communication skills with particular attention to detail. Significant analytical and problem-solving skills. Demonstrated experience in creating and manipulating budgets using MS Excel is required. Positive attitude and aptitude to work effectively and efficiently with faculty and staff in the pursuit of externally sponsored funding to the University. Demonstrated prior experience working within higher education sponsored programs offices, academic departments, or similar offices that support externally funded research and scholarly activity is highly desirable.

Responsibilities 
Independently manage current subrecipient files on all agencies/entities receiving sponsored funds through Syracuse University. Create, manage and analyze subrecipient files prior to issuing new subawards and are updated annually. Discretely review all Subrecipient profiles to identify any risks associated with entities receiving sponsored funds.  Files include SU’s Subrecipient Financial Profile, Single Audit reports, Financial Statements and federally negotiated rate agreements. Identify, document, communicate and implement risk mitigation strategies when risks are identified in subrecipient profiles or activities.  Perform the primary and independent financial analysis for all subaward invoices. Independently and discretely work with Departments, Purchasing and Disbursements to assure that all subaward invoices are processed and accounted for properly. Perform autonomous inquiries and further analyze requested information on questioned subaward invoices from the subrecipients in an effort to ensure proper use of sponsored funds. Serve as the authorized primary SU point of contact with the SU principal investigator regarding subrecipient invoicing; both to resolve issues and obtain required approval. Issue initial subaward agreements using developed templates (primarily FDP) Issue subaward modifications when requested Subaward Database Update and maintain the subcontract database Submits all required FFATA report and confirms accuracy in USA Spending Provides PIs and Department Admins with summary data related to subawards issued on their awards Manages the very complex awards with multiple subawards maintaining clear documentation regarding activity.  Serve as the primary point of contact to SU principal investigator and department staff to determine the need for subaward extensions or closeout. Ensure independently and discretely that subrecipient has submitted an appropriate ‘final invoice’ in a timely manner and process it for payment when approved by the PI. Initiate the final closeout process, once the final invoice has been paid.  Provide subrecipient expertise and support to OSP staff including but not limited to: Perform required debarment/suspension checks using Visual Compliance software to ensure that those receiving sponsored funds (both internal to SU and external) have not been debarred by the federal government. Perform critical and significant updates in InfoEd staff, students and sponsors Provide data and context to SU PI’s and staff relative to the sponsored projects with subawards.

Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link  | https://www.sujobopps.com/postings/110110
Job Posting Date  | 07/09/2025
Application Deadline  |
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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