University of Kentucky
System Administrator - IWMS
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $63K - $104K
💻 Information Technology
🗓️ October 17th, 2025
Edtech.com's Summary
University of Kentucky is hiring a System Administrator - IWMS. The role manages and administers the Integrated Workplace Management System (IWMS) to automate and streamline facilities management processes, maintain IT infrastructure including security and user roles, and ensure accurate facilities-related data management. The administrator collaborates with leadership on new functionality, serves as a liaison with the vendor, and provides system user support including consultation and training.
Highlights
- Manage and administer the IWMS solution for facilities management automation and process improvement.
- Maintain IT infrastructure, security, account provisioning, role creation, and user audits.
- Ensure proper collection and maintenance of facilities-related data including assets, capital planning, project management, space management, and maintenance information.
- Collaborate with leadership to evaluate and implement new system functionality.
- Serve as liaison to the IWMS vendor for implementation and ongoing support.
- Provide system user support including consultation, configuration, documentation, and training for technical and functional users.
- Required skills include knowledge of MS Windows/Office, SAP, KRONOS/Dimensions; familiarity with AutoCAD, ESRI, and report development is desirable.
- Preferred certifications include Certified Automation Professional (CAP) or Certified Educational Facilities Professional (CEFP).
- Required qualifications: Bachelor's degree and 5 years related experience; preferred degrees include Computer Science, Information Technology, or Master’s in Information Systems Technology.
- Salary range is $62,941 to $103,834 per year; full-time staff position reporting to the Facilities Financial Strategy Officer within the Facilities Shared Services department.
System Administrator - IWMS Full Description
System Administrator - IWMS
Posting Details
Job Title | System Administrator - IWMS
Requisition Number | RE51989
Working Title | Integrated Workplace Management System Administrator
Department Name | 3CF00:Facilities Shared Services
Work Location | Lexington, KY
Grade Level | 48
Salary Range | $62,941-103,834/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BS
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 5 yrs
Required License/Registration/Certification | None
Physical Requirements | Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive motion.
May be exposed to loud noises, fumes, confined spaces, and/or weather and temperature extremes while reviewing and/or traveling to/from a job-site(s).
Shift | 8:00 am – 5:00 pm; Monday – Friday.
Hours of work may vary dependent upon situational factors, emergencies, and crisis management requiring evening(s), weekend(s), and holiday(s) response.
Job Summary | Reporting to the Facilities Financial Strategy Officer, the IWMS Administrator manages and administers the Integrated Workplace Management System (IWMS) solution to drive automation, streamline processes, and maximize the IWMS solution to full advantage; Maintains essential IT infrastructure, including security, provisioning accounts, role creation, and user/role audits for assigned systems; Ensures the proper collection and maintenance of facilities-related data, including system and serialized assets, capital planning, project management, space management, and maintenance-related data, documents, and information; Collaborates with leadership to analyze the benefits of implementing new functionality as new functionality is planned and delivered; Utilizes significant knowledge of facilities management business processes and needs to determine requirements, system implementation, deployment, ongoing maintenance, enhancement, incorporation and development of future modules, and serves as liaison to the vendor for implementation and ongoing support for the University’s Integrated Workplace Management System; and provides system user support, including consultation, configuration, documentation, and training for technical and functional users.
Skills / Knowledge / Abilities
MS Windows/Office; SAP; KRONOS / Dimensions
Certified Automation Professional (CAP) or Certified Educational Facilities Professional (CEFP) is preferred.
Driver’s License is preferred
Knowledge and understanding of project development methodologies and processes; system design and build, system integration testing; considerable experience using information technology solutions such as Integrated Workplace Management System (IWMS) or computer-aided facility management (CFM) platforms to support Facilities Management in higher education is strongly preferred. A basic understanding of SAP, AutoCAD, ESRI, and report development is desirable.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s Degree in Computer Science or Information Technology or Master’s Degree in Information Systems Technology preferred.
Deadline to Apply | 10/22/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE51989
Working Title | Integrated Workplace Management System Administrator
Department Name | 3CF00:Facilities Shared Services
Work Location | Lexington, KY
Grade Level | 48
Salary Range | $62,941-103,834/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BS
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 5 yrs
Required License/Registration/Certification | None
Physical Requirements | Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive motion.
May be exposed to loud noises, fumes, confined spaces, and/or weather and temperature extremes while reviewing and/or traveling to/from a job-site(s).
Shift | 8:00 am – 5:00 pm; Monday – Friday.
Hours of work may vary dependent upon situational factors, emergencies, and crisis management requiring evening(s), weekend(s), and holiday(s) response.
Job Summary | Reporting to the Facilities Financial Strategy Officer, the IWMS Administrator manages and administers the Integrated Workplace Management System (IWMS) solution to drive automation, streamline processes, and maximize the IWMS solution to full advantage; Maintains essential IT infrastructure, including security, provisioning accounts, role creation, and user/role audits for assigned systems; Ensures the proper collection and maintenance of facilities-related data, including system and serialized assets, capital planning, project management, space management, and maintenance-related data, documents, and information; Collaborates with leadership to analyze the benefits of implementing new functionality as new functionality is planned and delivered; Utilizes significant knowledge of facilities management business processes and needs to determine requirements, system implementation, deployment, ongoing maintenance, enhancement, incorporation and development of future modules, and serves as liaison to the vendor for implementation and ongoing support for the University’s Integrated Workplace Management System; and provides system user support, including consultation, configuration, documentation, and training for technical and functional users.
Skills / Knowledge / Abilities
MS Windows/Office; SAP; KRONOS / Dimensions
Certified Automation Professional (CAP) or Certified Educational Facilities Professional (CEFP) is preferred.
Driver’s License is preferred
Knowledge and understanding of project development methodologies and processes; system design and build, system integration testing; considerable experience using information technology solutions such as Integrated Workplace Management System (IWMS) or computer-aided facility management (CFM) platforms to support Facilities Management in higher education is strongly preferred. A basic understanding of SAP, AutoCAD, ESRI, and report development is desirable.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s Degree in Computer Science or Information Technology or Master’s Degree in Information Systems Technology preferred.
Deadline to Apply | 10/22/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please describe the portfolio of services and/or programs you were directly responsible for managing or delivering, including the overall service objectives, scope of the projects or services within the portfolio and the results achieved.
(Open Ended Question) - * Describe the largest project on which you functioned as an application/system subject matter expert. Describe how your participation on this project resulted in high impact in your organization as well as the critical success factors which enabled you to achieve these results. Please include specifics about your role, the charge and results achieved.
(Open Ended Question) - * Provide an example of a time you were responsible for a major installation or upgrade in a business intelligence environment.
(Open Ended Question) - * Please provide a brief summary of a project on which you have worked that required collaboration with one or more other areas/departments. Please describe your role specifically in the project.
(Open Ended Question) - * Do you have good communication skills and work effectively with others?
- Yes
- No
- * Describe any system or application integrations with which you have been involved.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
805 Las Cimas Parkway Suite 400 Austin, Texas, 78746
- © University of Kentucky
- Lexington, Kentucky 40506
- An Equal Opportunity University
- Accreditation
- Directory
- Privacy Policy
Similar Jobs
Associate AI Engineer
Ascend Learning
🇺🇸 Hybrid - Leawood, KS
Senior IAM Engineer
Bright Horizons
🇺🇸 Remote - Newton, MA
Desktop Support Technician
Colorado State University
🇺🇸 Pueblo, CO
Senior Identity Access Management Specialist
University of Texas at Arlington
🇺🇸 Arlington, TX
IS Technical Support Specialist II
University of Kentucky
🇺🇸 Lexington, KY
