Temp - Graduate Admissions Coordinator (DCMFA)

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Chapman University is hiring a Temp - Graduate Admissions Coordinator (DCMFA). This full-time temporary role supports the entire graduate admissions process for Dodge College of Film and Media Arts by coordinating application reviews, maintaining reports, liaising with the graduate admissions office, responding to inquiries, and participating in recruitment events.

Highlights

Coordinate faculty review of graduate applications and track reviewer progress.
Serve as liaison with Graduate Admissions Office and attend admission meetings.
Manage admitted student outreach through communication, visits, and recruitment events.
Oversee prospective student interview scheduling and campus tours using the Slate system.
Respond promptly to inquiries from prospective students and families via phone and email.
Maintain current admissions information on the website and support other admission office tasks.
Proficient use of Chapman’s enterprise applications and data analysis skills required.
Compensation range: $24.00 - $28.00 per hour.
Required qualifications include excellent written and oral communication, ability to manage multiple deadlines, interpersonal skills, and record maintenance experience.
Preferred qualifications include a bachelor's degree, knowledge of Dodge College admissions, film and media arts background, and experience with recruiting and event management.

Temp - Graduate Admissions Coordinator (DCMFA) Full Description

Chapman University

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Please see Special Instructions for more details.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Temp - Graduate Admissions Coordinator (DCMFA)
Position Type	Temporary
Job Number	SA68324
Full or Part Time	full-time 40 hours weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$24.00 - $28.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	This is a full-time temporary position for 6 months, with the possibility of an extension beyond the initial term or potentially becoming permanent. The Temp Grad Admissions Coordinator participates in the entire graduate admissions process for Dodge College of Film and Media Arts (DCFMA). Under the direction of the Dean and of DCFMA Admissions, duties include coordinating processes for reading and reviewing applications, maintaining and analyzing reports, communicating regularly with the university graduate admissions office, responding to inquiries, maintaining current admissions information on the website and participating in recruitment events. Additional duties as needed.
Responsibilities	Admissions Coordination Assist with faculty application review process: allocate files to faculty, track reviewers schedule and progress, provide troubleshooting and assistance as needed. Assist with the review of applicant files. Serve as a liaison to Graduate Admissions Office. Attend all graduate admission meetings and communicate regularly with Graduate Admissions Counselor. Outreach Support Oversee and manage the admitted student outreach efforts including email communication, phone calls, visitors, and graduate visit opportunities. Coordinate and participate in off-campus recruiting events including college fairs, panels, and internal university events. Provide information and guidance to prospective applicants and families on DCFMA processes and eligibility requirements. Manage prospective student interview process for graduate programs including schedules and tours. Admission Office Support Respond to inquiries from prospective students and families through phone and email, including troubleshooting and resolving concerns. Ensure “customer” satisfaction and timely responses. In coordination with Admissions Office, oversee and manage schedule for DCFMA graduate tours on “Slate” system Other duties as assigned
Required Qualifications	\| Excellent written & oral communications skills with extreme attention to detail \| Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure \| Strong interpersonal skills to interact with diverse constituents at all levels. \| Strong technical skills to learn and use Chapman’s enterprise applications \| Skilled in analyzing, interpreting and reporting data, with the ability to solve problems and provide accurate information and recommendations \| Interest in higher education admissions process \| Skills in record maintenance \| Excellent written & oral communications skills with extreme attention to detail \| Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure \| Strong interpersonal skills to interact with diverse constituents at all levels. \| Strong technical skills to learn and use Chapman’s enterprise applications \| Skilled in analyzing, interpreting and reporting data, with the ability to solve problems and provide accurate information and recommendations \| Interest in higher education admissions process \| Skills in record maintenance
Desired Qualifications	\| Bachelor’s degree or equivalent experience \| Basic knowledge of Dodge College and Admission policies and eligibility requirements. \| Experience in providing administrative support in a professional office. \| Knowledge of film and media arts \| Experience with recruiting and event management
Special Instructions to Applicants	Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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Pre-screening Questions

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Applicant Documents

Required Documents

Resume
Cover Letter

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3 References Listed on One Page

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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Original Job Description