Edtech.com's Summary

James Madison University is hiring a Transfer Credit Specialist to assist the Office of the Registrar in managing transfer credit evaluation and processing. The role involves reviewing transcripts, updating transfer credit equivalency guides, and maintaining data integrity while supporting non-traditional academic credit posting.

Highlights

Review transcripts for eligible student transfer credits and process transfer credit requests.
Update the Transfer Credit Equivalency guide using the Transfer Evaluation System (TES).
Assist with posting non-traditional academic credits including AP and International Baccalaureate.
Run queries and maintain accuracy of transfer data.
Proficient knowledge of Microsoft Office Applications required.
Ability to manage and prioritize a large volume of work and maintain confidentiality of student records.
Requires ability to work independently while collaborating with supervisors.
Preferred knowledge of university policies, student administration system functionality, and system setup related to job tasks.
Position is full-time, classified staff with a maximum starting pay of $45,723.
Employment contingent upon successful criminal background check and compliance with E-Verify work eligibility.

Transfer Credit Specialist Full Description

Working Title:Transfer Credit Specialist

State Role Title: Education Support Specialist II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Academic Success

Department:100177 - Office Of The Registrar

Pay Rate: Maximum Starting

Specify Range or Amount:$45,723

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 07/30/25

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Office of the Registrar at James Madison University is seeking a highly motivated individual to join the office as the Transfer Credit Specialist.

Duties and Responsibilities:

• Assists with the process of reviewing transcripts for eligible credit for students
• Processes transfer credit requests for continuing students.
• Assists in updating the Transfer Credit Equivalency guide using TES (Transfer Evaluation System).
• Assists with non-traditional academic credit posting including Advancement Placement, International Baccalaureate, and others via the Office of Admissions
• Run queries and maintain transfer data integrity.

Qualifications:

Required Qualifications:
• Knowledge of Microsoft Office Applications
• Ability to handle and prioritize a large volume of work.
• Ability to maintain confidentiality of student record.
• Ability to work independently but seek advice and direction from supervisor as needed.
• Ability to serve constituents in personable and efficient manner.

Additional Considerations:
• Knowledge of university and office policies and procedures.
• Knowledge of functionality of student administration system
• Knowledge/understanding of system setup as related to work tasks.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Original Job Description