Edtech.com's Summary

The Pennsylvania State University is hiring an Undergraduate Academic Program Coordinator for the Department of Statistics. The role involves managing academic advising, curriculum coordination, scheduling courses, maintaining student records, liaising between students, faculty, and university offices, and overseeing course evaluations to support the undergraduate Statistics program effectively.

Highlights

Serve as liaison among undergraduate students, faculty, and university offices such as Admissions, Registrar, and Bursar to ensure smooth program operations.
Manage course scheduling in LionPath, including building courses, creating sections, monitoring enrollments, and handling prerequisite overrides.
Utilize CollegeNET for classroom reservations, event scheduling, and troubleshooting scheduling issues.
Maintain student files, track graduation requirements, and process course substitution petitions in CSRS.
Assign and manage student and instructor course evaluations (SEEQ) each term in compliance with university policies.
Create and maintain databases, compile academic data, and prepare reports for department leadership.
Proficiency or ability to quickly learn platforms including LionPath, 25live, iTwo, CRSR, SEEQ, Qualtrics, Workday, and Microsoft Office.
Minimum education required: GED or High School diploma with 2+ years relevant experience, or equivalent combination of education and experience.
Salary range between $38,300 and $55,500 with a comprehensive benefits package including medical, dental, vision, retirement plans, paid time off, and 75% tuition discount for employees and eligible family members.
Position subject to background checks and requires U.S. work authorization; no visa sponsorship offered.

Undergraduate Academic Program Coordinator - Department of Statistics Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Department of Statistics within the Eberly College of Science, is seeking a highly organized and student centered individual to serve as the Undergraduate Academic Program Coordinator - Intermediate Support. This position plays a critical role in supporting the academic and administrative functions of the undergraduate Statistics program, including academic advising, curriculum coordination, and student record management. The coordinator will work closely with faculty, students, and staff to ensure the efficient operation and continuous improvement of the program.

RESPONSIBILITIES

Serve as a liaison between Statistics undergraduate students, faculty, and various university offices (e.g., Admissions, Registrar, Bursar, Student Affairs, etc.) to ensure smooth operations.
Maintain the schedule of courses in LionPath each semester, including course building, section creation, enrollment capacities, cross-listed courses, course controls, and special topics classes in collaboration with faculty and the department scheduler.
Monitor course enrollments and assist with waitlist management and enrollment adjustments and prerequisite override requests.
Utilize CollegeNET to reserve classrooms, schedule events, coordinate meetings, set up review sessions and troubleshoot other scheduling issues.
Prepare and maintain student files, monitor graduation requirements, assess and track degree audit progress. Process course substitution petition in CSRS, update listserv, bulletin boards and website for ug programs.
Assign and manage student and instructor course evaluations each term (SEEQ), ensuring compliance with university and departmental procedures.
Prepare and distribute communications regarding deadlines, program requirements, and departmental opportunities.
Create and maintain databases, compile academic data and prepare reports for department leadership.

QUALIFICATIONS

Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the department.
Proficiency or demonstrate ability to quickly learn key platforms (e.g. LionPath, 25live, iTwo, CRSR, SEEQ, Qualtrics, Workday and Microsoft Office systems).
Excellent customer service skills.
Ability to maintain confidentiality regarding sensitive documents and situations.
Demonstrate ability to multitask and meet deadlines.
Effective decision-making skills.
Excellent organizational skills and problem-solving abilities.
High level of accuracy in work and attention to detail.
A deep commitment to undergraduate students' success and academic excellence.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

RESPONSIBILITIES

Serve as a liaison between Statistics undergraduate students, faculty, and various university offices (e.g., Admissions, Registrar, Bursar, Student Affairs, etc.) to ensure smooth operations.
Maintain the schedule of courses in LionPath each semester, including course building, section creation, enrollment capacities, cross-listed courses, course controls, and special topics classes in collaboration with faculty and the department scheduler.
Monitor course enrollments and assist with waitlist management and enrollment adjustments and prerequisite override requests.
Utilize CollegeNET to reserve classrooms, schedule events, coordinate meetings, set up review sessions and troubleshoot other scheduling issues.
Prepare and maintain student files, monitor graduation requirements, assess and track degree audit progress. Process course substitution petition in CSRS, update listserv, bulletin boards and website for ug programs.
Assign and manage student and instructor course evaluations each term (SEEQ), ensuring compliance with university and departmental procedures.
Prepare and distribute communications regarding deadlines, program requirements, and departmental opportunities.
Create and maintain databases, compile academic data and prepare reports for department leadership.

QUALIFICATIONS

Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the department.
Proficiency or demonstrate ability to quickly learn key platforms (e.g. LionPath, 25live, iTwo, CRSR, SEEQ, Qualtrics, Workday and Microsoft Office systems).
Excellent customer service skills.
Ability to maintain confidentiality regarding sensitive documents and situations.
Demonstrate ability to multitask and meet deadlines.
Effective decision-making skills.
Excellent organizational skills and problem-solving abilities.
High level of accuracy in work and attention to detail.
A deep commitment to undergraduate students' success and academic excellence.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Undergraduate Academic Program Coordinator - Department of Statistics

Edtech.com's Summary

Undergraduate Academic Program Coordinator - Department of Statistics Full Description

APPLICATION INSTRUCTIONS:

Director, Student Success

Assistant Director, Engineering Academic Success

Student Services Coordinator

Student Success Navigators for Elevate (IPSE)

Academic Advisor - #202871