Administration Management

Administration Management

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Please see Special Instructions for more details.

Please submit your application with your resume, cover letter, and list of references.

Announcement

 Details 

Open Date  | 05/14/2026
Requisition Number  | PRN45050B
Job Title  | Administration Management
Working Title  | Manager/Sr. Manager, Administration Management
Career Progression Track  | M00
Track Level  | M4 - Senior Manager
FLSA Code  | Administrative
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40 hours
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  | Monday – Friday, 8AM – 5PM, occasion nights and weekends
VP Area  | U of U Health - Academics
Department  | 02145 - Faculty Academic Affairs
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | Please see job description
Close Date  | 05/20/2026
Priority Review Date (Note - Posting may close at any time)  |
Job Summary  | Administration Management

This position supports the effective management of departmental operations across the university by contributing to strategic planning, operational oversight, workforce management, and continuous improvement initiatives. The role also provides direct support to junior faculty and post‑doctoral scholars. The position partners closely with Office for Faculty leadership, and campus stakeholders to ensure compliance, operational efficiency, and high‑quality service delivery.

Responsible for overseeing and coordinating a combination of administrative, operational, workforce, and budgeting tasks for a department/school/college to ensure efficient day-to-day operations. Support leadership in development and implementation of programs and strategies. Collaborate with other departments, maintain records, and ensure compliance with regulations and university policies. Excellent organizational, communication, and leadership skills are essential.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities  | Essential Duties & Responsibilities:

Operational & Administrative Leadership Assist in the planning, coordination, and execution of Office for Faculty operations to ensure alignment with university goals and operational standards. Support the development and implementation of organizational strategies that promote continuous improvement. Contribute to budget development, financial monitoring, and resource allocation processes to support departmental and institutional objectives. Track and analyze performance metrics (e.g., via Qualtrics and other data sources), identify operational gaps, and implement corrective actions to enhance efficiency and service quality. Draft program reports for institutional and external stakeholders. Develop, recommend, and implement policies and procedures related to customer service, staff management, and budgetary practices in accordance with University of Utah standards. Foster and maintain collaborative relationships with community partners and institutional stakeholders. Provide support for UHELM WiHMS, ELAM and the Office for Faculty Associate Vice President. This includes (but not limited to) developing application surveys, helping coordinate events, and communicating with constituents. Provide administrative support for the Utah Health Excellence Leadership Mentoring (UHELM) program and partner closely with program leadership to support planning, implementation, and continuous improvement of programming, and serves as a key point of contact for participating faculty, fellows, vendors, and guest contributors. Manage the majority of program-related email correspondence, including scheduling, confirmations, and follow-up. Enhance staff competency through training, educational programs, and ongoing performance evaluations.

Faculty & Scholar Support (U-HELM) Provide direct support to faculty, clinical fellows, and post‑doctoral scholars. Central point of contact to ensure timely and professional communication, scheduling individual meetings, and facilitating participant engagement. Attends in-person sessions to provide on-site program support Curates and disseminates relevant opportunities (e.g., trainings, seminars, funding opportunities) to support participant development Conduct monthly check‑ins with fellows to assess progress, address needs, and ensure alignment with program goals. Manage the professional development fund for fellows, including reimbursement processing, expenditure tracking, and compliance monitoring. Coordinate mentor matching processes, ensuring appropriate alignment between fellows and faculty mentors. Build and maintain strong relationships with faculty stakeholders and guest speakers to support program engagement, collaboration, and retention. Plan, coordinate, and execute social and community‑building events, including logistics such as catering, vendor communication, scheduling, communication, and on-site support. Navigates institutional systems and leveraging available resources to support program success. Provide strategic oversight for program growth, sustainability, and alignment with institutional priorities. Contribute to program development, including curriculum design, resource creation, and enhancement of support services. Support grant development activities, including drafting, editing, and coordinating components of grant applications (e.g., NIH submissions).

Customer Service & Quality Improvement Promote and communicate new and existing programs and services to internal and external stakeholders. Monitor customer feedback, address concerns, and ensure appropriate follow‑through to maintain high levels of satisfaction. Support departmental quality improvement initiatives by developing strategies and evaluating operational processes.
Problem‑Solving & Decision‑Making Exercises judgment within established guidelines, selecting from defined alternatives and recommending policy or procedural adjustments when appropriate. Refers issues to higher‑level leadership based on departmental protocols and the scope of delegated authority. Demonstrated ability to manage multiple priorities and projects and maintain timelines in a dynamic environment Strong attention to detail and follow-through Proactive, solutions-oriented approach with the ability to anticipate needs Excellent interpersonal skills and ability to build relationships with faculty, fellows, and institutional partners Resourcefulness and the ability to navigate institutional systems and connect stakeholders to relevant resources Initiative to contribute ideas that enhance program quality and participant experience High level of responsiveness and commitment to participant support

Senior Manager, Administration ManagementAssist in managing departmental activities within the university, focusing on operational effectiveness. Develop and implement organizational strategies to drive operational excellence. Manage budgets, financial forecasting, and resource allocation across departments to support the organization’s strategic objectives. Monitor performance metrics, identify areas for improvement, and implement solutions to enhance efficiency and effectiveness. Assist departments with workforce operations matters. Partner with University HR to address complex workforce issues and ensure compliance with university policies and regulations.Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.This is a Senior Manager-Level position in the Management track.Job Code: M28294Grade: M19Expected Pay Range: $66,645 to $129,958

Minimum Qualifications  | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

Senior Manager, Administration Management: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences  |
Type  | Benefited Staff
Special Instructions Summary  | Please submit your application with your resume, cover letter, and list of references.
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu