Edtech.com's Summary

New York University is hiring an Administrative Aide II to support team members with various clerical, secretarial, and general office duties, including confidential tasks. The role involves managing office activities, handling inquiries, preparing correspondence, maintaining complex databases and spreadsheets, monitoring budgets, and assisting with operations at a Performing Arts venue and ticket resale business.

Highlights

Perform wide range of clerical, secretarial, and general office duties including confidential tasks
Prioritize office activities and delegate work to student or casual employees
Respond to inquiries and interact with the general public and University personnel, including senior levels
Compose and customize letters and emails independently or upon request
Utilize intermediate to advanced word processing and spreadsheet applications
Monitor department budgets, grant requirements, rental client scheduling, contracts, and financial correspondence
Assist with clerical duties related to running a Performing Arts venue and ticket resale business
Required: High School Diploma or equivalent; 3+ years office experience with high-level customer service
Preferred: Bachelor's Degree; 2+ years office experience in performing arts center or non-profit theater in NYC; proficiency with Microsoft Office, EMS software, Mac and Windows OS; knowledge of Tessitura database
Compensation: $37.90 per hour based on bargaining unit contracts, excludes bonuses or incentives

Administrative Aide II Full Description

Position Summary: Support various team members by performing a wide range of clerical, secretarial and general office duties, including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departments activities, policies. and programs. Interact with the general public as NYU liaison and with University personnel, including those at the senior level, to resolve issues and problems. Customize and/or compose letters and emails on one's own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grant requirements. Assist with all variety of clerical duties involved with running a Performing Arts venue and ticket resale business. Monitor the scheduling of rental clients and the timeline of contracts and financial correspondence with users of the venue. Qualifications: Required Education:
High School Diploma or equivalent

Preferred Education:
Bachelor's Degree

Required Experience:
3+ years office experience and experience providing a high level of customer service.

Preferred Experience:
2+ years office experience within a performing arts center and/or non-profit theater in New York City.

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing and spreadsheet applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office and EMS software. Knowledge of Mac and Windows operating systems, and ability to troubleshoot or request assistance on IT issues. Basic ability to update website text and some familiarity with Tessitura database for the purpose of fulfilling ticketing orders. Career ambition in arts administration or interest in the performing arts.
Additional Information: In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $37.900. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Original Job Description

Let me find your next job.

Thanks - you're signed up.

Administrative Aide II

Edtech.com's Summary

Administrative Aide II Full Description

Department Academic Administration Assoc

Administrative Coordinator - INFO SCI TECHNOLOGY

Sr. Grants Administrator

Administrative Coordinator- Student Government Association & Assist. VP Office of Student Affairs

CAS Administrative Coordinator