Texas State University
Administrative Asst III: CHP Dean's Office
🇺🇸 Round Rock, TX
🕑 Full-Time
💰 $3,554 - $4,354 per Month
💻 Other
🗓️ September 15th, 2025
Edtech.com's Summary
Texas State University is hiring an Administrative Assistant III for the College of Health Professions Dean's Office. The role involves providing administrative and clerical support to the Dean's Office and chairs/directors, coordinating events, managing affiliation agreements for student clinical placements, and serving as a liaison with various campus departments. This position requires strong customer service, multitasking, and problem-solving skills while handling confidential information.
Highlights
- Serve as receptionist, answer phones, and provide customer service to students, staff, faculty, and guests.
- Plan and coordinate logistics for events of various sizes in the Dean's Office.
- Prepare and maintain Affiliation Agreements database for student clinical placements.
- Provide administrative support to CHP Associate Deans and collaborate with Senior Administrative Assistant.
- Coordinate with campus support offices including Academic Affairs, HR, IT, Facilities, and Purchasing.
- Hire and supervise student workers.
- Perform general office duties: manage key/card access, submit work orders, purchase orders, invoices, and maintain office supplies.
- Proficiency required in Microsoft Office 365 products: Outlook, Excel, MS Forms, Teams, and OneDrive.
- Preferred experience with Adobe products, Zoom, and knowledge of Texas State University policies and procedures.
- Monthly salary range: $3,554-$4,354.
Administrative Asst III: CHP Dean's Office Full Description
Administrative Asst III: CHP Dean's Office
Please see Special Instructions for more details.
- list of references
- resume
- cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Posting Information
Posting Number | 2026020
Posting/Functional Title | Administrative Asst III: CHP Dean's Office
University Pay Plan Title | Administrative Assistant III
Location | Round Rock
Department | College of Health Professions
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,554-$4,354
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Experience working as an Administrative Assistant in an executive-level office. Experience providing administrative support in an academic setting Experience coordinating events. Excellent customer service skills in interacting courteously and confidentially with others when answering phones and in person. Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, Teams, and OneDrive. Demonstrate ability to prepare clear, concise, and grammatically correct correspondence. Advanced attention to detail. Demonstrate problem-solving skills. Demonstrated discretion and confidentiality in handling sensitive issues and information. Demonstrated ability to multitask, organize, prioritize responsibilities, and handle interruptions.
Preferred Qualifications | Prior experience providing administrative support in an academic setting. Take initiative and work independently under moderate to little supervision. Experience using Adobe products, Teams, and Zoom for meetings, file sharing, and collaboration. Experience with using P-card, and submitting purchase requisitions and work orders. Knowledge of Texas State University policies and procedures.
Job Description | This position is responsible for providing administrative and general clerical support to the Dean’s Office and the chairs/directors in the College of Health Professions (CHP).
This position is housed on the Round Rock campus (RRC).
Job Duties | Customer Service: Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Dean’s office as a professional environment. Event Coordination: Plan and execute logistics of events of various sizes for the Dean’s Office. Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements. Maintain the database. Provide administrative support to the CHP Associate Deans as needed. Work closely with the Sr. Administrative Assistant to complete Dean’s Office tasks on the Round Rock Campus (RRC). Serves as the college liaison to coordinate with other support offices across both campuses, such as Academic Affairs, VP RRC, Advising Center, Student Success, Purchasing, Treasurer’s Office, HR, IT, Facilities Operations, etc., to facilitate administrative processes. Hire and supervise student workers. General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/ distribute mail, restock the coffee station, and order office supplies to ensure efficient office operations. Other duties as assigned.
Additional Information to Applicants | This position is housed on the Round Rock campus (RRC).
You must attach: list of references resume cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date | 09/12/2025
Job Close Date (posting closes at midnight) | 09/19/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54231
Posting/Functional Title | Administrative Asst III: CHP Dean's Office
University Pay Plan Title | Administrative Assistant III
Location | Round Rock
Department | College of Health Professions
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,554-$4,354
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Experience working as an Administrative Assistant in an executive-level office. Experience providing administrative support in an academic setting Experience coordinating events. Excellent customer service skills in interacting courteously and confidentially with others when answering phones and in person. Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, Teams, and OneDrive. Demonstrate ability to prepare clear, concise, and grammatically correct correspondence. Advanced attention to detail. Demonstrate problem-solving skills. Demonstrated discretion and confidentiality in handling sensitive issues and information. Demonstrated ability to multitask, organize, prioritize responsibilities, and handle interruptions.
Preferred Qualifications | Prior experience providing administrative support in an academic setting. Take initiative and work independently under moderate to little supervision. Experience using Adobe products, Teams, and Zoom for meetings, file sharing, and collaboration. Experience with using P-card, and submitting purchase requisitions and work orders. Knowledge of Texas State University policies and procedures.
Job Description | This position is responsible for providing administrative and general clerical support to the Dean’s Office and the chairs/directors in the College of Health Professions (CHP).
This position is housed on the Round Rock campus (RRC).
Job Duties | Customer Service: Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Dean’s office as a professional environment. Event Coordination: Plan and execute logistics of events of various sizes for the Dean’s Office. Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements. Maintain the database. Provide administrative support to the CHP Associate Deans as needed. Work closely with the Sr. Administrative Assistant to complete Dean’s Office tasks on the Round Rock Campus (RRC). Serves as the college liaison to coordinate with other support offices across both campuses, such as Academic Affairs, VP RRC, Advising Center, Student Success, Purchasing, Treasurer’s Office, HR, IT, Facilities Operations, etc., to facilitate administrative processes. Hire and supervise student workers. General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/ distribute mail, restock the coffee station, and order office supplies to ensure efficient office operations. Other duties as assigned.
Additional Information to Applicants | This position is housed on the Round Rock campus (RRC).
You must attach: list of references resume cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date | 09/12/2025
Job Close Date (posting closes at midnight) | 09/19/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54231
Applicant Document
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How many years of experience do you have working as an Administrative Assistant in an executive-level office?
- 0
- 1-2
- 2+
- * Describe your professional experience planning and coordinating events.
(Open Ended Question) - * How would you rank your experience with written, verbal, and interpersonal communication skills, specifically in your ability to effectively communicate with a diverse range of stakeholders?
- None
- Intermediate
- Average
- Superior
- * What is your experience working with confidential or sensitive information?
(Open Ended Question) - * How many years of experience do you have providing administrative support in an academic setting?
- 0 (No experience)
- 1-2 years
- 2+ years
- * Do you have experience with using Pcard, Purchase Requisitions, and submitting Work Orders?
- Pcard - Yes
- Pcard - No
- Purchase Requisitions - Yes
- Purchase Requsitions - No
- Work Orders - Yes
- Work Orders - No
- * Please indicate your familiarity with Texas State University policies and procedures.
- Not familiar with any policy and procedure
- Aware they exist
- Know a few policies and procedures
- Know a fair amount of policies and procedures
- Know a great number of policies and procedures
- * Please review the Preferred Qualifications listed in this posting and briefly describe any that you meet and how you meet them.
(Open Ended Question)
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