Edtech.com's Summary

Oregon Health & Science University is hiring an Administrative Coordinator. This role involves coordinating all aspects of grant operations for a HRSA-funded mental health project, maintaining stakeholder communications, and managing project data and reports to support successful grant administration.

Highlights

Coordinate grant operations, track purchases, and maintain project records.
Schedule and manage logistics for meetings and grant-related events.
Maintain relationships and communications with key stakeholders at the school, university, and community levels.
Prepare reports, assist with grant writing, editing, and budget preparation.
Design dashboards and maintain training resources and manuals for faculty, students, and preceptors.
Collect and manage data for HRSA reporting using databases like Exxat and SharePoint.
Required skills in Microsoft Office, data management software, and strong communication abilities.
Qualifications include at least four years of office experience or equivalent education and experience; experience in academia and grant management preferred.
Preferred qualification: Master’s degree and knowledge of nursing education, health services, or health policy.
Part-time position with some flexible hours and possible in-state travel; valid driver’s license required.

Administrative Coordinator Full Description

Department Overview:

This School of Nursing position will provide administrative coordination for a Health and Resources and Services Administration (HRSA) funded project, Improving Mental Health Provider Access Collaboration and Training. The person in this position will coordinate all grant operations, maintain relationships and coordination with all key stakeholders. The person will maintain project records in appropriate databases and files and support preparation of reports. The person will assist in data dissemination and keep project SharePoint and training resources up to date. The person must have solid communication skills, be able to exercise diplomacy and sensitivity to community partner concerns and requests, be self- motivated, comfortable working independently, and able to able to problem solve in collaboration with a team. Function/Duties of Position:

Coordinates grant operations. Participates in and reports on project activity. Tracks purchases. Maintains project records and files. Coordinates with post award grant specialist. Schedules and manages logistics for meetings and grant related events. Supports preparation of reports, grant writing, editing, and budget preparation.
Maintains relationship, communicates and coordinates with all key stakeholders in the school, university and community. Produces written reports for internal and external stakeholders.
Designs dashboards and documents as needed. Maintains student, preceptor and faculty training resources. In collaboration with Program Directors keeps preceptor manual up to date. Maintains list of all preceptors and collects needed data for grant reporting from students, faculty and preceptors and respective clinical sites. Collects needed data from Exxat for data reporting. Works with key staff at OHSU SON to ensure all needed data for reporting to HRSA are accurate and up to date. Maintains data base of all data needed for reporting and managing grant activities.

Required Qualifications:

Four years of general office or secretarial experience; OR
Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor's degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.
Experience working with and maintaining databases; administrative experience; experience in managing grants; Experience working in academic setting
Skill in Microsoft Office, data and database management software;
Excellent written and oral communication skills and demonstrated ability to work with a team.
Ability to exercise sound judgment in making decisions or dealing with unusual situations.
Valid driver’s license

Preferred Qualifications:

Master degree
Knowledge of advanced practice nursing, nursing education, health services, and/or health policy.

Additional Details:
Somewhat flexible work hours, some in-state travel possible; driving in-state and locally possible
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Original Job Description

Department Overview:

Coordinates grant operations. Participates in and reports on project activity. Tracks purchases. Maintains project records and files. Coordinates with post award grant specialist. Schedules and manages logistics for meetings and grant related events. Supports preparation of reports, grant writing, editing, and budget preparation.
Maintains relationship, communicates and coordinates with all key stakeholders in the school, university and community. Produces written reports for internal and external stakeholders.
Designs dashboards and documents as needed. Maintains student, preceptor and faculty training resources. In collaboration with Program Directors keeps preceptor manual up to date. Maintains list of all preceptors and collects needed data for grant reporting from students, faculty and preceptors and respective clinical sites. Collects needed data from Exxat for data reporting. Works with key staff at OHSU SON to ensure all needed data for reporting to HRSA are accurate and up to date. Maintains data base of all data needed for reporting and managing grant activities.

Required Qualifications:

Four years of general office or secretarial experience; OR
Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor's degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.
Experience working with and maintaining databases; administrative experience; experience in managing grants; Experience working in academic setting
Skill in Microsoft Office, data and database management software;
Excellent written and oral communication skills and demonstrated ability to work with a team.
Ability to exercise sound judgment in making decisions or dealing with unusual situations.
Valid driver’s license

Preferred Qualifications:

Master degree
Knowledge of advanced practice nursing, nursing education, health services, and/or health policy.

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