University of Idaho
Administrative Specialist I
🇺🇸 Moscow, ID
🕑 Full-Time
💰 TBD
💻 Administrator
🗓️ August 29th, 2025
Edtech.com's Summary
- Manage records and documents for the department.
- Perform general administrative tasks including proofreading, handling mail, and possibly managing cash.
- Greet visitors, callers, and email inquiries, directing them appropriately.
- Support calendar maintenance and office inventory monitoring.
- Use computer software for word processing, email, and internet research.
- Requires a High School Diploma or equivalent.
- Ability to organize tasks to meet deadlines and work in teams.
- Preferred experience in customer service, office settings, higher education, working with student populations, student records, and graphic design or marketing.
- Ability to work nonstandard hours including nights, weekends, and holidays.
- Physical ability to lift or move up to 25 pounds.
Administrative Specialist I Full Description
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Posting Number | SP004997P
Position Title | Administrative Specialist I
Division/College | School of Health and Medical Professions
Department | School of Health and Medical Professions
Location | Moscow
Posting Context Statement | The Administrative Specialist I will support the School of Health and Medical Professions (SHAMP), as well as the WWAMI Medical Education Program as the first point of contact, providing assistance to students, faculty and all visitors. This position reports to the Program Manager.
Position Overview | Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include: Manage records and documents Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information Other duties as assigned
Unit URL | Idaho WWAMI Medical Education Program at SHAMP | University of Idaho
Required Education | High School Diploma or equivalent
Required Other | Ability to work nonstandard hours which may include nights, weekends and holidays
Additional Preferred | Customer service experience Experience working in an office setting Experience working in higher education Experience working in a student population Experience working with and maintaining student records Experience in graphic design, marketing and communications specialties
Physical Requirements & Working Conditions | Ability to lift, carry and/or otherwise move up to 25 pounds
Degree Requirement | Listed degree qualification is required at time of application
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 08/28/2025
Closing Date | 09/18/2025
Open Until Filled | No
Special Instructions to Applicants |
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- Cover Letter/Letter of Application
- List of References
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
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