University of South Carolina is hiring an Administrative Coordinator to provide comprehensive administrative support to the Department of Drug Discovery and Biomedical Sciences. This role involves coordinating graduate student paperwork with the Director of Graduate Studies, managing travel and reimbursements, and serving as a liaison between faculty, students, and university offices.
Highlights
Provide administrative support for department chair, faculty, and students using Microsoft Office and PeopleSoft.
Coordinate travel arrangements and reimbursements for faculty, students, and visitors.
Manage graduate student admissions, progression tracking, and associated paperwork in coordination with the Director of Graduate Studies.
Maintain VISA purchasing and travel card accounts for departmental business and travel.
Serve as receptionist and assist with departmental events and reports.
Knowledge of USC and Graduate School policies and procedures is preferred.
Proficiency in PeopleSoft HCM and Microsoft Office applications required.
Bachelor's degree required with at least 1 year of related experience or equivalent combination of education and experience.
Salary range: $41,258 to $61,887 annually.
Support collaboration between College of Pharmacy, various USC offices, and graduate programs.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 31, 2025.
Posting Details
Posting Summary
Logo | Posting Number | STA00575PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/131920 Job Level | P1 - Professional Business Title (Internal Title) | Administrative Coordinator Campus | Columbia Work County | Richland College/Division | College of Pharmacy Department | COP College of Pharmacy State Pay Band | 5 Approved Starting Salary | $41,258 Advertised Salary Range | $41,258 - $61,887 Location of Vacancy | Columbia, SC Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Normal work schedule is Monday through Friday from 8:20am-5:00pm with one hour for lunch. Must be willing to work a flexible schedule in support of office needs. Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | To serve as Administrative Coordinator for the department chair, faculty, graduate students and undergraduate students in the Department of Drug Discovery and Biomedical Sciences. To prepare and coordinate all aspects graduate students paperwork with the Director of Graduate Studies.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Prefer knowledge of Graduate school policies and procedures and USC policies and procedures. Prefer proficiency in PeopleSoft and other systems currently in use at USC. Knowledge/Skills/Abilities | Knowledge of USC policies and procedures and Graduate School policies and procedures. Experience in PeopleSoft HCM systems and other USC systems. Proficiency in computer applications, particularly Microsoft Office programs. Familiarity and experience with the grant submission system for awards through the National Institutes of Health (NIH). Ability to manage a variety of administrative duties.
Job Duties
Job Duty | Provide administrative coordinative support for the DDBS chair and faculty using Microsoft Office and university-based software such as PeopleSoft. Provide administrative assistance such as correspondence, scheduling of meetings, and scheduling itinerary of guests. Other duties will include, but are not limited to: completing reimbursement forms; ordering office supplies and maintaining office equipment, i.e., service calls, etc. Maintain in good standing a VISA purchasing card account for department business and a travel card account for department travel. Serve as a receptionist for the department office. Assist with the collection of information for and assembly of the annual department report. Assist in the hosting of DDBS seminars with refreshments prior to the seminars Essential Function | Yes Percentage of Time | 30Job Duty | Coordinate travel and travel reimbursements for faculty, prospective faculty, seminar speakers, graduate students, and other department guests. Coordinate relocation reimbursements for newly hired faculty. Maintain in good standing a VISA travel card account for department travel.
Essential Function | Yes Percentage of Time | 30Job Duty | Function as the coordinating liaison between the College of Pharmacy, graduate students, and the relevant USC offices, such as the Graduate School administrative office, the Bursar’s Office, the International Office for Students, and the Office of the Registrar. Answer graduate program inquiries from potential applicants. Assist with the graduate admissions process (Currently the ADMIT system), including the organization of applicant files for evaluation by the graduate director and the graduate admissions committee. Coordinate background checks for students for access to the building. Assist in monitoring graduate student progress by keeping accurate records of student progression milestones and providing information on student progression as needed to the graduate school. Prepare tuition, insurance, stipend and fee paperwork, as well as online processes for graduate students. Coordinate with faculty, the DDBS chair, and the Dean’s Office to determine funding accounts to be used and submit this information in an accurate and timely manner. Coordinate the logistics of the annual graduate student retreat. Assist with graduate student handbook updates annually. Coordinate all the above activities with the Director of Graduate Studies. Prepare paperwork and online processes for hiring undergraduate students who work with DDBS faculty.
Essential Function | Yes Percentage of Time | 40
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | Job Open Date | 07/15/2025 Job Close Date | 08/31/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 31, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/190959 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a bachelor's degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
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