University of Kentucky
Administrative Support Associate II
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $19 - $31 per Hour
💻 Administrator
🗓️ July 16th, 2025
Edtech.com's Summary
University of Kentucky is hiring an Administrative Support Associate II. The role involves managing student travel logistics, supporting prospective student engagement and onboarding, assisting the department chair with administrative and assessment tasks, and contributing to the overall operations of the Department of Agricultural Economics.
Highlights
- Manage travel arrangements and expenses for undergraduate and graduate students attending academic events using systems like Concur and PRD.
- Serve as the primary contact for prospective students, assist with campus visits, and support graduate assistant hiring processes.
- Support onboarding and monitor academic progress for students, collaborating with academic leadership.
- Assist the Department Chair with organizing meetings, event planning, note-taking, and maintaining departmental records.
- Collect and analyze survey data for departmental assessment, program review, and accreditation support.
- Handle day-to-day administrative tasks and ensure compliance with college and university policies.
- Required proficiency in Microsoft Office Suite and experience with SAP, Concur, PRD, or similar systems.
- Must have strong written and verbal communication capabilities and data analysis skills.
- Minimum qualifications include an Associate’s degree, five years of related experience, and preferably experience in higher education or related environments.
- Compensation ranges from $19.18 to $30.68 per hour, full-time, Monday through Friday work schedule.
Administrative Support Associate II Full Description
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Administrative Support Associate II
Posting Details
Posting Details
Job Title | Administrative Support Associate II
Requisition Number | RE50898
Working Title | Academic Program and Administrative Coordinator
Department Name | 81040:AGR ECONOMICS
Work Location | Lexington, KY
Grade Level | 43
Salary Range | $19.18-30.68/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 5 yrs
Required License/Registration/Certification | None
Physical Requirements | lifting, pushing, or pulling of objects up to 50 lbs., sitting for long periods of time, etc
Shift | Monday – Friday; 8:00am – 5:00 pm.
Job Summary | The Martin-Gatton College of Agriculture, Food and Environment department of Agriculture Economics seeks an Academic Program and Administrative Coordinator. This position will involve managing student travel logistics, assisting with prospective student engagement and new student onboarding, supporting the chair with administrative and assessment tasks, and contributing to the general operations of the department. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a commitment to fostering a positive experience for students at both the undergraduate and graduate levels.
Key Responsibilities:
Student Travel and Logistics Management
Coordinate and arrange travel for undergraduate and graduate students attending conferences, events, and academic competitions. Ensure students understand and adhere to university travel policies and procedures. Manage travel expenses, documentations, and reimbursements via systems such as Concur and PRD. Organize and maintain all travel-related documents, receipts, and reports for auditing and compliance purposes.
Prospective Student SupportAct as the first point of contact for prospective students, providing program information and guidance on the application process. Assist with campus visits and communication with prospective students. Help with the preparation and processing of graduate assistant offer letters, orientation materials, and records in collaboration with the Director of Graduate Studies (DGS).
Onboarding and Curriculum SupportSupport the onboarding of new undergraduate and graduate students in coordination with the DUS and DGS. Assist in reviewing students’ academic progress and ensure compliance with curriculum and graduation requirements. Provide administrative assistance to DUS and DGS regarding curriculum updates and student advisement.Administrative and Departmental Support Assist the Department Chair with administrative tasks, including organizing meetings, retreats, and special events. Take notes at departmental meetings and retreats and update the internal SharePoint site. Maintain departmental correspondence and files, ensuring accessibility and confidentiality. Serve as the department liaison with other university units and external organizations.
Data Collection and Reporting Oversee surveys of students, alumni, and other stakeholders to collect feedback and performance data. Assist in analyzing data for departmental assessment and program review, tracking key performance indicators (KPIs). Support faculty and leadership with data gathering for accreditation and reporting purposes.
General AdministrationHelp the Department Chair with day-to-day administrative tasks and reporting requirements for the College and University. Advise on compliance with College and University governing policies and help ensure adherence across department activities.
Qualifications:Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with SAP, Concur, PRD, or similar systems. Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders. Proficiency in data analysis skills. Knowledge of university policies and procedures is preferred but not required. Experience in higher education or a similar environment is highly desirable. Ability to work independently, take initiative, and collaborate in a team-oriented environment.
Skills / Knowledge / Abilities |
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s degree or equivalent experience in administration, student services, or related field
Deadline to Apply | 07/29/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE50898
Working Title | Academic Program and Administrative Coordinator
Department Name | 81040:AGR ECONOMICS
Work Location | Lexington, KY
Grade Level | 43
Salary Range | $19.18-30.68/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 5 yrs
Required License/Registration/Certification | None
Physical Requirements | lifting, pushing, or pulling of objects up to 50 lbs., sitting for long periods of time, etc
Shift | Monday – Friday; 8:00am – 5:00 pm.
Job Summary | The Martin-Gatton College of Agriculture, Food and Environment department of Agriculture Economics seeks an Academic Program and Administrative Coordinator. This position will involve managing student travel logistics, assisting with prospective student engagement and new student onboarding, supporting the chair with administrative and assessment tasks, and contributing to the general operations of the department. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a commitment to fostering a positive experience for students at both the undergraduate and graduate levels.
Key Responsibilities:
Student Travel and Logistics Management
Coordinate and arrange travel for undergraduate and graduate students attending conferences, events, and academic competitions. Ensure students understand and adhere to university travel policies and procedures. Manage travel expenses, documentations, and reimbursements via systems such as Concur and PRD. Organize and maintain all travel-related documents, receipts, and reports for auditing and compliance purposes.
Prospective Student SupportAct as the first point of contact for prospective students, providing program information and guidance on the application process. Assist with campus visits and communication with prospective students. Help with the preparation and processing of graduate assistant offer letters, orientation materials, and records in collaboration with the Director of Graduate Studies (DGS).
Onboarding and Curriculum SupportSupport the onboarding of new undergraduate and graduate students in coordination with the DUS and DGS. Assist in reviewing students’ academic progress and ensure compliance with curriculum and graduation requirements. Provide administrative assistance to DUS and DGS regarding curriculum updates and student advisement.Administrative and Departmental Support Assist the Department Chair with administrative tasks, including organizing meetings, retreats, and special events. Take notes at departmental meetings and retreats and update the internal SharePoint site. Maintain departmental correspondence and files, ensuring accessibility and confidentiality. Serve as the department liaison with other university units and external organizations.
Data Collection and Reporting Oversee surveys of students, alumni, and other stakeholders to collect feedback and performance data. Assist in analyzing data for departmental assessment and program review, tracking key performance indicators (KPIs). Support faculty and leadership with data gathering for accreditation and reporting purposes.
General AdministrationHelp the Department Chair with day-to-day administrative tasks and reporting requirements for the College and University. Advise on compliance with College and University governing policies and help ensure adherence across department activities.
Qualifications:Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with SAP, Concur, PRD, or similar systems. Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders. Proficiency in data analysis skills. Knowledge of university policies and procedures is preferred but not required. Experience in higher education or a similar environment is highly desirable. Ability to work independently, take initiative, and collaborate in a team-oriented environment.
Skills / Knowledge / Abilities |
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s degree or equivalent experience in administration, student services, or related field
Deadline to Apply | 07/29/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
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