Administrative Spec I

🇺🇸 Gainesville, FL

🕑 Full-Time

💰 $44K - $53K

💻 Other

🗓️ September 15th, 2025

Edtech.com's Summary

Florida Sea Grant is hiring an Administrative Specialist I. The role involves supporting faculty and staff with administrative tasks including contract and grant lifecycle management, fiscal duties, and backup support in asset management, space management, and human resources. The specialist also manages department research projects post-award and ensures efficient service delivery and policy interpretation to faculty and staff.

Highlights

Manage contract and grant proposals from development through submission and award setup.
Monitor grant progress, compliance, and sponsored program expenditures in collaboration with fiscal leadership.
Handle fiscal responsibilities including managing PCard charges, travel authorizations, reimbursements, and purchase coordination for sponsored funding.
Provide backup support for payroll distributions, human resources data entry, asset management, and space management within the department.
Utilize UF finance/accounting systems such as Peoplesoft, Analytics, UFIRST, MyInvestigator, MyUF Marketplace, and UFGO.
Maintain customer-focused relationships and facilitate communication among research coordination and communications teams.
Assist with special projects, reporting requests, and occasional administrative coverage for events.
Requires a Bachelor's degree or equivalent education and relevant experience.
Salary range is $43,888 to $53,000.
Preferred skills include critical thinking, effective verbal and written communication, independent work, and interest in coastal and marine sciences.