Administrative Specialist I

🇺🇸 Gainesville, FL

🕑 Full-Time

💰 $24 - $26 per Hour

💻 Other

🗓️ October 9th, 2025

Edtech.com's Summary

The University of Florida is hiring an Administrative Specialist I for the Department of Wildlife Ecology and Conservation. This role manages administrative and academic coordination by supporting the Chair’s office, overseeing graduate program services, coordinating events, and handling departmental logistics and communication.

Highlights

Manages correspondence, meeting schedules, travel arrangements, and confidential records for the Chair’s office.
Serves as primary liaison for the graduate program from admission through graduation, coordinating with UF Graduate School and IFAS Dean.
Coordinates tenure and promotion processes, faculty evaluations, and compiles annual faculty publications reports.
Organizes departmental events, mail distribution, supply orders, parking decals, and room reservations with SFRC.
Assists with building security tasks and supports facilities operations including work orders and key allocation.
Preferred experience with PeopleSoft and Microsoft Office Suite (Excel, Word).
Requires a bachelor's degree or equivalent combination of education and relevant experience.
Compensation ranges from $24 to $26 per hour, commensurate with education and experience.
Supports communication and compliance with institutional policies across departments and external agencies.
Maintains and updates graduate program website, assists with registration, academic procedures, and processes student petitions.