University of Idaho
Administrative Specialist III
🇺🇸 Moscow, ID
🕑 Full-Time
💰 TBD
💻 Other
🗓️ July 31st, 2025
Edtech.com's Summary
University of Idaho is hiring an Administrative Specialist III. This role provides advanced operational and programmatic support to the Office of the President and Provost Office by coordinating office functions, advising others on administrative processes, managing communications, and supporting events and travel arrangements. The position serves as an initial point of contact for internal and external stakeholders while performing financial document processing and may supervise others.
Highlights
- Coordinate office functions, maintain procedures, and manage records
- Provide administrative support, prioritize tasks, and respond to university business matters
- Answer routine and moderately complex questions on unit and university policies
- Support meetings and events, including complex travel arrangements
- Compose meeting notes, correspondence, presentations, and reports
- Maintain calendars for individuals and the office
- Use university systems for financial documents such as travel claims and purchase orders
- May supervise or direct the work of others
- Requires three years of administrative or office support experience and proficiency with word processing, spreadsheets, email, and internet research
- High school diploma or equivalent required; bachelor's degree and experience with customer service, complex software, calendar management, and problem solving preferred
Administrative Specialist III Full Description
Administrative Specialist III
Internal Posting? |
Posting Number | SP004962P
Position Title | Administrative Specialist III
Division/College | President's Area
Department | President's Office
Location | Moscow
Posting Context Statement | While reporting under the Office of the President, this position will support both the Office of the President and Provost Office. This position will provide day-to-day operational support for the offices, serve as initial point of contact for members of campus and contribute to the professional and collaborative nature of the two offices.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | Office of the President – University of Idaho
Posting Number | SP004962P
Position Title | Administrative Specialist III
Division/College | President's Area
Department | President's Office
Location | Moscow
Posting Context Statement | While reporting under the Office of the President, this position will support both the Office of the President and Provost Office. This position will provide day-to-day operational support for the offices, serve as initial point of contact for members of campus and contribute to the professional and collaborative nature of the two offices.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | Office of the President – University of Idaho
Position Qualifications
Required Experience | Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s Degree Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s Degree Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 07/30/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by August 13, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 07/30/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by August 13, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of References
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
